COMMISSIONERS PROCEEDINGS
OCTOBER 15, 2018
The Board of County Commissioners met in regular session with Joe D. Thompson and Pat Hall. Also present were Paul Kitzke, County Attorney; Amy Jo Tharp, County Clerk and RoGlenda Coulter with the Hugoton Hermes. Joe called the meeting to order. The minutes from the previous meeting were approved. Tron moved to approve the county vouchers. Pat seconded. Motion carried. The County Clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
| General | $ 74,524.19 |
| Road & Bridge | $ 69,969.96 |
| Noxious Weed | $ 3,846.31 |
| EMS | $ 9,023.33 |
| Fire | $ 3,331.23 |
| Community Health | $ 29,258.80 |
| Sheriff | $ 34,031.16 |
| 911 Wireless | $ 150.65 |
| Emp P/R Misc W/H | $ 259.66 |
| Airport | $ 1,615.39 |
| Alcohol Treatment Fund | $ 237.50 |
| Co Equipment Fund | $ 25,571.66 |
| Library | $ 76,688.75 |
| $ 328,508.59 |
Pat and Joe brought up the issue of county entities not purchasing from local companies and would like the county dollars to be spent locally if at all possible.
Pat said he will have Angela Eickman from Seward County Appraisers office come to the meeting on November 5th to discuss appraisal concerns.
Ginny Marquis came in and asked the commissioners if it would be possible to dispose of an old computer monitor that is held in storage. Tron made a motion to dispose of the monitor, Pat seconded. Motion carried.
Amy Jo discussed the Blue Cross Blue Shield insurance premiums and noted that the cost was only raised by a little over one percent (1%). Pat made a motion to retain Blue Cross and Blue Shield of Kansas Insurance for the 2019 year. Tron seconded. Motion carried.
Phillip informed Pat that KDHE is requesting the scale at the landfill to be replaced. He said the top of it needs replaced.
Paul Kitzke left the commissioner meeting.
Rodney with Fire/EMS came and stated the generator at the tower needs an automatic transfer switch replaced which is going to cost around $3400.00. He said the switch senses the city power coming in and if there is no power coming in, it automatically shuts off the incoming power port and starts the generator. The part to replace would save cost by only a few hundred dollars compared to purchasing a whole new unit. Joe told Rodney to get the switch fixed.
Rodney told the commissioners that Stevens 2 (the large ambulance) needs to be looked into as it is having problems and he doesn’t want it to break down on a transfer. He said it has almost 200,000 miles on it. Joe said to have it looked over and see what the problem could be and what it needs to get repaired.
Jackson Sheets with Aqua Shield came in for the bid opening on the Fire/EMT roof.
Amy Jo handed Joe the two (2) bids she had received by 9:00 a.m. She informed the commissioners there were at least one to two (1-2) more bids that were overnighted on Friday but mail had yet to come this morning.
Joe opened the bids for repairs to be made to the Fire/EMT building roof:
- Arma Coating – Valley Center – $31,129.00
- Aqua Shield – Hugoton – $53,961.00
Tron asked if the bid specs were comparable due to the large difference. Joe asked Jackson to look at the bids and see what the difference is. Tron tabled the discussion so Jackson would have time to look over bids and the commissioners could move on to the next item on the agenda.
Tony came in and told Amy Jo that Daniel Hamilton didn’t get to clock in this morning due to an error on the new time system. Amy Jo said she will look into it and get back with Tony.
Tony informed the commissioners that David Hawk quit and his last day was the 10th of October and didn’t have time to give a two (2) week notice. He said he would like to hire a replacement soon. Tony has an employee going in for knee replacement and another employee having foot surgery so they will be out for some time. There are several employees that have vacation time that needs to be taken before the New Year.
The Airport board contacted Tony and asked if Road and Bridge would start plowing the snow on the runway again. Pat said Road and Bridge should be a backup but not the primary snow removal. Tony agreed with Pat that Road and Bridge should be there to help if needed, but because of all the obstacles on the runway the grader could cause damage. Pat also stated the airport has a grader newer than the Road and Bridge departments.
Tony said he needs a resolution to put the stop sign up on the Robb Heger road for south bound traffic. Joe instructed Amy Jo to contact Paul Kitzke and have him draw up a resolution for the stop sign.
The specs for the new stacker conveyor have been completed and Tony would like to get them out to the sales people for the next meeting. Sealed bids will open on November 5 at 9:45 a.m. He is anticipating a new conveyor to cost around $35,000.00 and with the insurance check of roughly $14,500.00 it will help cut the cost. Tony said the old conveyor is up for bid and he would like to bid on it, if it goes for less than $500.00, for parts that can be salvaged.
Joe and Tron are in agreement about Tony hiring another employee to replace David. Pat instructed Tony to send out the specs and get bids for the new stacker conveyor.
Tron asked Tony about the flashing lights on the stop sign. Tony said he received the parts and hopes to get the lights going again soon.
Joe came back to the bids for the Fire/EMT building and asked Jackson with Aqua Shield if he could state the difference between the two (2) bids. Jackson said Arma Coating is not paying for the roof to be cleaned before repairs are made. The vast difference between the two (2) bids leaves the commissioners rejecting both bids and wanting to revisit the roof repair and rebidding for the project in March or April of 2019. Rodney said he would like to have a time line of project completion when it is rebid out next spring.
Joe discussed the library’s Memorandum of Understanding and stated that for the time being with the new maintenance person there will only be grounds maintenance, possible trash removal and possible seasonal decorations install and removal. At this time the commissioners do not feel it would be in the best interest to paint, repair/replace bike rack and move parking blocks until further notice.
The commissioners brought up the tax sale with varying thoughts on what is left to retain from the sale between $6,000.00 and $29,000.00. Pat said the delinquency rate is about five percent (5%). They are requesting an updated sheet from Vanessa, County Treasurer.
RoGlenda Coulter asked the commissioners who she needs to contact about the hospital since the county is in charge of electing the board. Joe said she would need to write a letter to the board members with any issues surrounding the hospital.
By motion, the Board adjourned.
Attest: Amy Jo Tharp, County Clerk
________________________________
Joe Thompson, Chairman