COMMISSIONERS PROCEEDINGS
JANUARY 5, 2015
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Dave called the meeting to order. Jim moved to approve the minutes of the last meeting. Pat seconded. Motion carried. Pat moved to approve the county vouchers. Jim seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
General…………………………….….………..333,704.32
Airport……………………………………………8,234.92
Road & Bridge…………………….……………211,051.58
Building…………………….……….…………….12,796.19
Noxious Weed…………………………………….13,878.91
Insurance Agency………………………………135,797.93
Diversion…………………………………………5,021.35
Community Health……………….…………………52,614.75
Register of Deeds Tech…………………………….326.07
Airport Grants…………………………………..13,231.21
Employee’s P/R Misc W/H…………………………..96.75
Pam Bensel, County Clerk presented two bids for the Appraisers office for a printer.
Thompson Reuters Lexmark MS810dn duplex printer $2,844.00
Liberal Office Machines Co Lexmark MS810dn laser printer $2,100.00
Pat moved to approve the bid from Liberal Office Machines Co for an MS810dn laser printer at a cost of $2,100.00. Jim seconded. Motion carried.
Rodney Kelling presented the 2014 encumbrance letter for EMS, Fire and Civil Defense.
EMS $19,528.00 for misc equipment and upgrades
$100,000.00 toward the purchase of a new ambulance
Fire $43,859.00 for upgrade of fire tools and equipment to go with matching funds
for SCBA’s and bunker gear
Civil Defense $1,168.00 for new laptop computer
Jim moved to allow the 2014 encumbrance letter for EMS, Fire and Civil Defense. For a lack of a second the motion died.
Pat moved to allow a portion of the 2014 encumbrance letter for EMS, Fire and Civil Defense.
EMS $9,764.00 for misc equipment and upgrades
$100,000.00 toward the purchase of a new ambulance
Fire $21,929.50 for upgrade of fire tools and equipment to go with matching funds
for SCBA’s and bunker gear
Civil Defense $1,168.00 for new laptop computer
Dave seconded. Motion carried. Jim opposed.
Dave moved to go into executive session for non elected personnel for 5 minutes from 8:56am to 9:01am with Bob Johnson, County Counselor and Paula Rowden present. Pat seconded. Motion carried. Meeting reconvened at 9:01am.
Pat moved to increase Caressa Jays pay by $1.00 an hour after the 3% cola raise. Dave seconded. Motion carried.
Robert Rich presented the 2014 encumbrance letter for the Stevens County Wellness Center in the amount of $10,042.46.
Dave moved to allow the 2014 encumbrance letter for the Stevens County Wellness Center in the amount of $10,042.46. Pat seconded. Motion carried.
Tony Martin asked to transfer $200,000.00 from Road and Bridge fund to the Road Machinery fund and transfer $100,000.00 to the Highway Improvement fund.
Dave moved to accept the transfer $300,000.00 from the Road and Bridge fund to the Road Machinery and Highway Improvement fund. Jim seconded. Motion carried.
The Commissioners told Tony the Moscow Senior Center and Fire/EMS property needs to be cleaned off when it snows.
Dave moved to go into executive session for non elected personnel for 5 minutes from 9:16am to 9:23am with Bob Johnson, County Counselor, Joe Thompson, newly elected County Commissioner and Tony Martin present. Pat seconded. Motion carried. Meeting reconvened at 9:23am. No action taken.
Phillip Willis brought in paperwork for Bob Johnson to go over.
Ted Heaton came in to inform the Commissioners everything is going good at the Sheriff Department.
Susan Schulte came in to ask about transferring $15,000.00 of the 2014 GIS budget to the County Equipment fund for aerial photography.
Jim moved to allow the transfer of $15,000.00 in the 2014 GIS budget to the County Equipment fund for aerial photography. Dave seconded. Motion carried.
Susan informed the Commissioners that the water fountain in the Memorial Hall needs replaced. The cost of a new fountain is $715.00.
Susan informed the Commissioners the north door in the Memorial Hall is rusted out at the bottom. Commissioners asked her to get prices of doors.
Vernon Anderson came in to present charges from other counties for permits and fines to do water wells, septic tanks and construction work. The individuals pay for permit and Vernon oversees and inspects the project.
Vernon will get charges figured out for Stevens County.
Pam Bensel, County Clerk presented the GAAP waiver Resolution15-01 to be approved and signed. Pat moved to adopt the GAAP Resolution 15-01. Jim seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
JANUARY 19, 2015
The Board of County Commissioners met in regular session with Pat Hall and Joe Thompson present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Pat called the meeting to order. Joe moved to approve the minutes of the last meeting. Pat seconded. Motion carried. Joe moved to approve the county vouchers. Pat seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
General…………………………….….…………140,038.86
Road & Bridge…………………….………………20,059.39
Fair………………………………………………57,127.50
Airport……………………………………….…..55,395.00
Services for Elderly………………………………89,932.50
Building…………………….……….……………… 9,124.61
Employees Benefit……………………………..……815.43
Extension Council……………………………….67,500.00
Noxious Weed……………………………………….4,453.99
Library……………………………………………81,028.25
Hospital Maint…………………………………..990,000.00
Highway Improvement……………………………2,670.13
Alcoholic Treatment…………………………….…..237.50
Diversion……………………………………………..80.52
Community Health……………….……………………6,286.70
Employees Benefit-Library………………………31,749.00
Employee’s P/R Misc W/H…………………………….70.53
Joe moved to appoint the Hugoton Hermes as the official newspaper for Stevens County. Pat seconded. Motion carried.
Joe moved to have Citizens State Bank as the bank depository for Stevens County. Pat seconded. Motion carried.
Joe moved to have First National Bank as secondary depository for Stevens County. Pat seconded. Motion carried.
Joe moved to continue the meeting days and time on the 1st and 3rd Mondays at 8:30am unless Monday is a county holiday then the meeting will be on Tuesday. Pat seconded. Motion carried.
Vernon Anderson came in to discuss permit fees. He presented fee costs from other counties and asked if the Commissioners could make a decision by March 1st so it could be implemented at that time.
Vernon explained with septic tanks there will be 3 inspections and construction will have 1 inspection.
Pam Bensel presented the 2014 encumbrance letter for the Clerk of the District Court in the amount of $29,472.75.
Joe moved to allow the 2014 encumbrance letter for the Clerk of the District Court in the amount of $29,472.75. Pat seconded. Motion carried.
Ted Heaton came in to see if the Commissioner had any questions for him. He says everything is going good at the Sheriff’s Department.
Vanessa Willis came in to ask if she is to send out checks on oil & gas for refunds under $5.00 for years 2010 and 2011. Bob will check with the attorney representing the gas companies Exxon Mobil and XTO Energy.
Tony Martin came in and discussed the opening of Road 3. Tony says Terry Jordan does not want to move the fence on the land he rents.
Tony talked about the state highway 51 project. He says Anadarko has questions about an entrance on the east end. Bob says it will be up to KDOT if this can be done.
Tony says the Road Department will do 9 miles of overlaying this year.
Tony informed the Commissioners that he had to put a new garage door on the shop.
Tony said that Carl Eyman with KWORCC will be doing a forklift safety meeting for the Road Department.
Tony said some of the graders and tandems were getting old and will need to be replaced soon.
Carl Eyman with KWORCC says the County needs to implement a seatbelt policy within the County policy.
Pam Bensel presented the Commissioners with a seatbelt policy to approve.
Joe moved to add the seatbelt policy to the County’s policy book for all County employees that drive County vehicles/equipment including passengers in the vehicle are required to wear seatbelts. Pat seconded. Motion carried.
Doug Little, Sales Manager for AirMedCare Network came in to talk to the Commissioners about purchasing memberships for the County employees. Doug explained the program and how beneficial it would be for the employees.
The Commissioners said they weren’t interested in purchasing the program for the employees but had no objection if he wants to talk to the employees individually.
Christian Knipp, Dwayne Vaughn and Joe Maness with Knipp Equipment Inc came in to talk about the heat and air conditioning at the Community Health Department. The estimated cost is around $439,392.00.
The Commissioners asked Christian to go to the Hospital and talk to Linda Stalcup about getting an estimate for the mechanical problems at the hospital.
Paula Rowden brought in the 2014 encumbrance letter for the Stevens County Community Health Department in the amount of $10,000.00 to purchase three surface i3 tablets, work bench for maintenance, nursing office supplies, and educational supplies to complete skills lab.
Pat moved to allow the 2014 encumbrance letter for the Stevens County Community Health Department in the amount of $10,000.00 to purchase three surface i3 tablets, work bench for maintenance, nursing office supplies, and educational supplies to complete skills lab. Joe seconded. Motion carried.
Joe asked Paula about the Commissioners being the Board of Health for Stevens County. She explained what the responsibilities are for the Commissioners. Paula said she would check into having routine health board meetings.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Pat Hall, Commissioner
COMMISSIONERS PROCEEDINGS
FEBRUARY 2, 2015
The Board of County Commissioners met in regular session with Pat Hall and Joe Thompson present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Pat called the meeting to order. Pat moved to approve the minutes of the last meeting. Joe seconded. Motion carried. Pat moved to approve the county vouchers. Joe seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
General…………………………….….…………253,210.78
Road & Bridge…………………….…………….132,047.02
Airport……………………………………….……5,654.97
Employees Benefit……………………………..…1,678.00
Noxious Weed……………………………………….8,198.51
Alcoholic Treatment…………………………….…..237.50
Diversion……………………………………………174.50
Community Health……………….………………….30,911.11
Airport Grants………………………………………597.53
Employee’s P/R Misc W/H…………………………….64.50
Reg of Deeds Tech………………………………….281.60
Pat said to find out the cost of POW flags and he would find out if someone wants to donate money toward buying the flags.
Joe moved to appoint Pat Hall as Chairman. Pat seconded. Motion carried.
Pat moved to appoint Joe Thompson as Vice Chairman. Joe seconded. Motion carried.
Vanessa Willis presented the 2014 encumbrance letter for the Stevens County Treasurer in the amount of $12,500.00.
Pat moved to allow the 2014 encumbrance letter for the Stevens County Treasurer in the amount of $12,500.00. Joe seconded. Motion carried.
Pat moved to go into executive session for non elected personnel for 10 minutes from 8:35am to 8:45am with Bob Johnson, County Counselor and Vanessa Willis present. Joe seconded. Motion carried.
Pat moved to go back into executive session for non elected personnel for 15 minutes from 8:45am to 9:00am with Bob Johnson, County Counselor present. Joe seconded. Motion carried.
Pat moved to go back into executive session for non elected personnel for 5 minutes from 9:00am to 9:05am with Bob Johnson, County Counselor present. Joe seconded. Motion carried. No action taken.
Rodney Kelling came in and discussed the 2011court case on the fire outside of Moscow.
Rodney asked if he could fix up a replacement plan for the fire and ems equipment. Joe asked Rodney if he could get a list of equipment with the cost value.
Tony Martin came in to inform the Commissioners that he is in need of an employee. He needs another mechanic at this time. Commissioners agreed to allow Tony to get another employee.
Tony discussed having his department work 4 – 10 hour days, on a trial basis, during the time they will be doing road repairs. (Possibly Memorial Day till Labor Day)
Tony informed the Commissioners he talked to Kirkham & Michael about the Highway 51 project.
Ted Heaton came in to inform the Commissioners that everything is going well at the Sheriff’s department.
Bob Johnson says he will call Terry Jordan about Road 3.
Vernon Anderson came in to ask about the permit fees.
Joe discussed having fines instead of fees to make it easier for economic development.
Phillip brought in papers for Commissioners to sign.
Pam Bensel presented the 2014 encumbrance letter for the Stevens County Clerk in the amount of $7,000.00.
Joe moved to allow the 2014 encumbrance letter for the Stevens County Clerk in the amount of $7,000.00. Pat seconded. Motion carried.
Pam Bensel presented the 2014 encumbrance letter for the Stevens County Clerk in the amount of $5,000.00.
Joe moved to allow the 2014 encumbrance letter for the Stevens County Clerk in the amount of $5,000.00. Pat seconded. Motion carried.
Pat moved to appoint Joe Thompson to the Southwest Guidance Center Board. Joe seconded. Motion carried.
Joe moved to table the appointment of County Counselor until February 17, 2015. Pat seconded.
Commissioners discussed the lease agreement from John Riddlesperger to rent the 49.6 acres of dry land E/2 SW 21-33-37 from the County for one year at a cost of $1,000.00. Commissioners agreed to allow John to rent the land.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
FEBRUARY 17, 2015
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Pat called the meeting to order. Dave moved to approve the minutes of the last meeting. Joe seconded. Motion carried. Dave moved to approve the county vouchers. Joe seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
General…………………………….….…………55,465.71
Road & Bridge…………………….…………….84,938.24
Building…………………………………………11,903.93
Employees Benefit……………………………171,223.00
Noxious Weed………………………………………….69.00
Highway Improvement…………………………..2,806.72
Insurance Agency……………………………..124,580.00
Diversion…………………………………………..394.00
Community Health……………….………………….9,316.31
Employee’s P/R Misc W/H…………………………..64.50
Ray Hoggatt sat in on the meeting for the first hour and Paul Kitzke, County Attorney, sat in on the meeting also.
Dave asked Paul what is the reasoning for the Special Prosecutor cases. Paul replied if there is a conflict of interest for the County Attorney then there is another attorney appointed to the case.
Pat moved to go into executive session for non elected personnel for 10 minutes from 8:42am to 8:52am. Joe seconded. Motion carried.
Joe moved to go back into executive session for non elected personnel for 5 minutes from 8:52am to 8:57am with Bob Johnson, County Counselor present. Dave seconded. Motion carried.
Pat moved to appoint Paul Kitzke as County Counselor to replace Bob Johnson as of April1, 2015. Joe seconded. Motion carried. Dave voted no.
Josh Morris with Extension Council came in to give an update on the Extension office. Josh said Nancy will be gone for 6 month on sabbatical and Kansas State will be paying for Nancy’s leave time. The Extension budget has enough money to allow the board to trade in the 2009 Suburban for a 2015 Suburban without asking the Commissioners for help.
Ted Heaton came in to update on the Sheriff’s department.
Pat moved to go into executive session for non elected personnel for 10 minutes from 9:05am to 9:15am with Bob Johnson, County Counselor, Ted Heaton and Paul Kitzke, County Attorney present. Joe seconded. Motion carried. No action taken.
Tony Martin came in to discuss Road Department projects.
Tony informed the Commissioners that Road 3 has been finished and if any of the land owners need an approach, just call into the office.
Tony informed the Commissioners he has ordered road materials for the summer projects.
Tony talked to Jon Halbgewachs with Kirkham and Michael on the Highway 51 project and they are waiting on Anadarko so the access road can be finished.
Tony updated Dave on what he was thinking about for the summer time hours for Road and Bridge.
Pat moved to appoint Dave as delegate to the WEKANDO Board. Joe seconded. Motion carried.
Pat moved to appoint Dave as delegate to the Port Authority Board. Joe seconded. Motion carried.
Erick Nordling came in to discuss the new charges for the Memorial Hall rent. He felt like Rotary should have been in on the decision. Erick also talked about the deposit being cash and not checks. Pam explained that the County had received several bad checks so it was switched to cash only.
Commissioners asked to have the wording on the deposit changed. Bob says to put checks will only be accepted from local businesses, churches and charities. No personal checks will be accepted.
Chris Lund with City on a Hill came in to inform the Commissioners that City on a Hill did not merge with the State of Kansas. City on a Hill decided to merge with SKADAF.
Commissioners asked Paul Kitzke if these organizations are being used and he said it is good to have them available when needed.
Chris Lund said he would come back when it is budget hearing time.
Pat informed the Commissioners that he was contacted by Knipp, Inc and another heating/air company for the Stevens County Hospital project asking if the County was serious in receiving a bid. The Commissioners agreed they need an approximate cost amount for the project.
Pat said at the ICS training the speaker asked if the County had a resolution in place stating in case of an emergency situation could one Commissioner be contacted and make decisions. Rodney had on file the resolution that stated one Commissioner had the authority to make the decisions at the time, and then contact the other two Commissioners.
Pat moved to go into executive session for attorney/client for 10 minutes from 10:25am to 10:35am with Bob Johnson, County Counselor and Ted Heaton present. Joe seconded. Motion carried. No action taken.
Dave moved to go into executive session for attorney/client pending litigation for 10 minutes from 10:38am to 10:48am with Bob Johnson, County Counselor present. Pat seconded. Motion carried.
Pat moved to approve settlement agreement for the pending litigation on XTO and approval for the Commissioner Chairman to sign off on the settlement agreement. Joe seconded. Motion carried.
The installment payments for the agreement will be paid out of the depletion fund.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
MARCH 2, 2015
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Pat called the meeting to order. Dave moved to approve the minutes of the last meeting. Joe seconded. Motion carried. Dave moved to approve the county vouchers. Joe seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
General…………………………….….……….226,797.78
Road & Bridge…………………….…………..153,514.18
Airport……………………………………………5,654.10
Building…………………………………………..7,635.44
Employees Benefit……………………………..92,878.00
Noxious Weed……………………………………..7,332.66
Insurance Agency………………………………..3,729.79
Diversion……………………………………………64.00
Community Health……………….………………..28,247.62
Fire Bequest……………………………………….600.00
Employee’s P/R Misc W/H…………………………..64.50
Reg of Deeds Tech………………………………….231.90
Paul Kitzke, County Attorney came for the meeting.
Rodney Kelling brought in a list of equipment for the Fire and EMS Departments with replacement values. He asked if he could setup a rotation of every 3 years to buy a new or demo fire truck and every 4 years to buy a new ambulance.
Pat says the county valuation will probably be going down again for 2015 and this will need to wait until budget time to decide.
Rodney said he had a grant started for bunker gear and SCRA equipment.
Susan Schulte came in with a bid from Southwest Glass and Door Inc in the amount of $2,400.00 for 1-36” door, installed to replace the north door and frame of the Memorial Hall.
Dave moved to accept the bid from Southwest Glass and Door Inc in the amount of $2,400.00 for 1-36” door, installed to replace the north door and frame of the Memorial Hall. Pat seconded. Motion carried.
Tony Martin came in to discuss Road & Bridge projects.
Tony says KDOT is intending to spend approximately $8 million in each county.
Tony showed the Commissioners a plan that the Four Winds Golf Course Board asked to have more overlay work done at the golf course.
Tony said the City of Moscow maintenance person called and asked if Stevens County Road Department would continue to maintain High School Road. Tony said he didn’t have a problem with continuing to maintain it.
Pat moved to go into executive session for non elected personnel for 5 minutes from 9:23am to 9:28am with Bob Johnson, County Counselor, Paul Kitzke, County Attorney and Tony Martin present. Dave seconded. Motion carried. No action taken.
Tony talked about trading some of the Road Department equipment soon.
Ted Heaton came in to give update on the Sheriff’s department.
Eber Phelps with Glassman Corporation and Dale Montgomery came in to discuss the Stevens County Hospital project. Eber asked if they wanted a quote for different types of systems. The Commissioners were mainly interested in the Mitsubishi electric heat and air system like the one at the Courthouse.
Eber Phelps said they could do a quote for this system to bring to the next meeting. He explained that the hospital has a lot of rules and regulations that the courthouse would not have. Commissioners asked for an energy efficiency system.
Alfredo Don Juan, Tony Hall and Vernon Anderson, Planning and Zoning Administrator came in to discuss putting a horse race track in the County. Tony was here to help Alfredo with questions and understanding the answers. Alfredo talked about having races on Sundays and selling beer like the one at Rolla. He has the land picked out to purchase and needs to know what he should do to get started.
Bob informed him to get an attorney and find out what needs to be done. The Commissioners would be the one making the final decision after everything is in order.
Pat moved to go into executive session for non elected personnel for 15 minutes from 11:00am to 11:15am. Dave seconded. Motion carried.
Pat moved to go back into executive session for non elected personnel for 10 minutes from 11:15am to 11:25am with Bob Johnson, County Counselor present. Dave seconded. Motion carried. No action taken.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
MARCH 23, 2015
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Pat called the meeting to order. Joe moved to approve the minutes of the last meeting. Pat seconded. Motion carried. Dave moved to approve the county vouchers. Pat seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
General…………………………….….……….53,937.31
Road & Bridge…………………….………….28,613.19
Employees Benefit……………………………19,368.00
Noxious Weed…………………………………..2,756.11
Hospital Maint………………………………122,581.83
Diversion………………………………………….422.35
Community Health……………….……………….4,730.39
County Equipment……………………………76,116.00
Airport Grants……………………………………694.91
Employee’s P/R Misc W/H………………………146.07
Vernon Anderson set in on the meeting.
Paul Kitzke, County Attorney came for the meeting.
Joe Thompson moved to put a $150.00 cap on the Memorial Hall rental fee for an all day event. Pat seconded. Motion carried.
Rodney Kelling came in to inform the Commissioners he would be going to pick up the new fire truck. Bailey Esaray will be driving the truck back.
Pam Bensel presented a computer system update for the various departments in the Courthouse. Commissioners approved it.
Gary Baker and Steve Rome came in to discuss the oil & gas law suit with Exxon Mobil and XTO Energy. Gary asked why the law suit has not been made public and how it was being paid. He feels the appraisal firm should be accountable for at least part of the pay back instead of the tax payers being liable for the full amount.
Steve Rome spoke on behalf of the tax payers. He was supporting Gary’s ideas on the accountability of the appraisal firm.
Dave replied that the tax payers should pay because of the over collection of the taxes. He feels Landmark needs to be involved. This method of valuation has been in use for many years. This methodology brought in more than the five counties fair share of taxes so the tax payers did benefit. The tax depletion fund can be used to pay for the law suit and if it wasn’t for the cooperation of southwest Kansas Commissioners, KLPG and Steve Morris this fund would not have been in place. The fund has been lost but the monies have been reverted back to the counties. Dave thanked Gary for coming and expressing his opinion.
Gary asked if it was legal to use this fund. Dave said yes it was given back to the county to be used at the Commissioners discretion.
Pat said there hasn’t been anything to talk about as far as the law suit.
Bob informed Gary that the Commissioners did what they could do by asking Property Valuation Department to audit the appraisal methodology. PVD chose not to come out and audit it so the Board of Tax Appeals had to make a decision.
Ted Heaton came in to ask to get two pickup bids. Commissioners approved.
Tony Martin, Pete Earles and Paul Nordyke came in with a map presentation to show the City of Hugoton wanting to expand the sewer line to get Spikes into the city limits.
Pete Earles says it would be better if they would be able to cut Cemetery Road to put the man hole in and the road would be closed for 2 days. He assured that KDI would be able to get in and out of their business.
Bob suggested the City of Hugoton to get Greg Bond do a title search to see who owns the right of way.
Bob says the contract needs to say that the company cutting the road will be required to maintain compaction for a time period.
Tony Martin informed the Commissioners he sent his annual report into State.
Tony asked to get one bid for a grader. Commissioners agreed.
Tony says the Road Department is filling cracks on the paved county roads.
Tony informed the Commissioners that the 4 day 10 hour work week will start on May 4, 2015. It will be Monday thru Thursday except on holiday weeks then they will work regular 8 hour week.
Tony informed the Commissioners that Chris Snyder asked if the County would gravel the road to his shop.
Commissioners said since it is not a school bus route or section line, the County could not do this.
Tony says they are still waiting on the City of Moscow to get a survey and easement to work on one of the roads in Moscow.
Tom Fuhrmann and Terry Lawhon came in to discuss the gas prices for the County. Property Valuation Department sets the price every year. Looks like the gas prices will be a little higher this year but will not know until May or June.
Joe asked if the royalty owners, school board and cemetery are involved in the law suit. Tom said yes they are and Tom said he would send an email with the break down.
Tom informed the Commissioners that Thompson Reuter is working on an abatement software program for the County.
Terry explained that the use value on ag land went up and may help with the loss of gas value.
Warren Willis came to resign from the Hospital Board and suggest someone with a Hispanic culture to replace him.
Linda Stalcup and Dave Piper with the Stevens County Hospital/Pioneer Manor came in to discuss how the hospital is doing financially.
Linda stated that the Pioneer Manor has almost drained all the hospitals savings. All the money is used for the operation of the facilities, there isn’t any extra to put in savings. The contractual write offs and bad debts are affecting their budget and it is expected to get worse with the Obama care rulings.
Dave talked about the revenues and expenditures and how the budget operates.
They discussed the heat/air system for the hospital.
Dave moved to hire Knipp Equipment to do the heat/air system project. Due to a lack of a seconded, the motion dies.
Joe asked how the project works. Does Knipp manage and get other companies do the work and who decides on the subcontractors.
The Commissioners asked to have Christian Knipp come in next meeting and explain the details.
Linda also explained with the Physical Therapy building away from the Hospital site, it has caused significate strain on the Hospital funding.
Paula Rowden came in to discuss the water heater storage tank by pass. She brought a bid from Tatro Plumbing to modify piping and install valves as needed to create a bypass around the hot water storage tank for a cost of $1,965.00.
Pat moved to allow Tatro Plumbing to modify piping and install valves as needed to create a bypass around the hot water storage tank for a cost of $1,965.00. Joe seconded. Motion carried.
Paula said she requested a gift from Myrtle Parsons Trust for $20,000.00 to help get a 2014 Ford Transit van with 5,000 miles at a cost of $24,500.00. Paula asked the Commissioners if they could help with the $4,500.00.
Dave moved to pay the $4,500.00 for the 2014 Ford Transit van out of General Courthouse. Pat seconded. Motion carried.
Paula informed the Commissioners that as of July 1, 2015 the State van will not be with the State regulations. She asked if it could be given to the Pioneer Manor for transporting of the people to the doctor.
Commissioners agreed to this request.
Dave moved to go into executive session for attorney/client contract for 5 minutes from 11:37am to 11:42am with Bob Johnson, County Counselor present. Pat seconded. Motion carried. No action taken.
Joe moved to go into executive session for non elected personnel for 10 minutes from 11:47am to 11:57am with Bob Johnson, County Counselor present. Dave seconded. Motion carried. No action taken.
Dave moved to reappoint the same member to the County Foundation Board except for Barry Angell. The members are Wayne Tate, Paula Rowden, Patty Lahey, Tom Hicks, John Brower and Greg Bond. Pat seconded. Motion carried.
Pat moved to go into executive session for attorney/client contract for 15 minutes from 12:08pm to 12:23pm with Bob Johnson, County Counselor present. Joe seconded. Motion carried. No action taken.
Dave moved to go into executive session for non elected personnel for 10 minutes from 12:30pm to 12:40pm with Paul Kitzke, County Attorney present. Pat seconded. Motion carried.
Pat moved to pay Paul Kitzke $3,000.00 a month to be County Counselor. The month of February he will be paid one fourth of the $3,000.00 and for March he will be paid one half of the $3,000.00. Joe seconded. Motion carried.
Pam Bensel presented a letter to the Commissioners from Stevens County Council on Aging for the resignation of Jim Rawlins and to appoint Jim Bell to replace Jim Rawlins as the Moscow representative.
Pat moved to appoint Jim Bell to the Stevens County Council on Aging replace Jim Rawlins as the Moscow representative. Dave seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
APRIL 6, 2015
The Board of County Commissioners met in regular session with all members present. Also present were Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Pat called the meeting to order. Dave moved to approve the minutes of the last meeting. Joe seconded. Motion carried. Dave moved to approve the county vouchers. Joe seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
General…………………………….….………..218,664.03
Road & Bridge…………………….……………123,348.07
Airport…………………………………………….5,641.51
Building…………………………………………..3,557.33
Employees Benefit…………………………….-92,878.00
Noxious Weed……………………………………..7,513.32
Diversion…………………………………………1,526.21
Ambulance Bequest………………………………..100.00
Community Health……………….………………..34,661.41
Fire Bequest………………………………………2,700.00
Employee’s P/R Misc W/H…………………………398.50
Airport Grants……………………………………15,806.90
Vernon Anderson came in to observe.
Rodney Kelling came in to show the Commissioners the new fire truck but they were unable to look at it at this time.
Shila Moore and Karen Rich came in on behalf of the Hugoton Senior Citizens. Shila explained the situation with Charlie Bill Wagner. His complaint was about being discriminated against at Senior Center when he comes to the center for lunch. The Commissioners suggested that the doors not be opened until 11:00 am when it was time to serve lunch. Only the employees should be allowed in the kitchen area and touch the food or drinks. Each person should be able to get a generous serving of food but if they get another serving that person should pay for two meals. The Commissioners will seek legal advice from Paul Kitzke, County Attorney at the next meeting.
Lance Brown, District Ranger for the National Grasslands, came in to give an update on the Annual Wildfire Operating Plan and talked about the hiring of employees to help in the Elkhart area.
Joe asked questions about what Stevens County‘s part is with the Grasslands. Lance Brown said there is less than 1000 acres in Stevens County. Rodney said he felt everything was fine, for Stevens County, with the Annual Wildfire Operating Plan.
Joe moved to accept the Annual Wildfire Operating Plan for 2015-2018. Dave seconded. Motion carried.
Ted came in to open bids for 2 new pickups.
Riley Chev 2015 Chevrolet Silverado 1500 4WD Crew Cab 143.5” LTZ with 6.2 L V-8
with trade 2012 Chevrolet 1500 vin #6821
$49,305.00
Trade in – 26,955.00
6 ply tires 865.00
$23,215.00
Riley Chev 2015 Chevrolet Silverado 1500 4WD Crew Cab 143.5” LTZ with 5.3L V-8
with trade 2013 Chevrolet 1500 vin #6876
$49,305.00
Trade in – 26,495.00
10 ply tires 925.00
$18,725.00
Ghumm’s Auto Center 2014 F150 4×4 Supercrew 5.0L V8 FFV Engine with trade 2013
Chevrolet 1500 vin #6876 $39,000.00
10 ply tires, Grill Guard 1,500.00
Trade in -20,000.00
$20,500.00
Ghumm’s Auto Center 2014 F150 4×4 Supercrew 5.0L V8 FFV Engine with trade 2012
Chevrolet 1500 vin #6821 $39,000.00
6 ply tires, Grill Guard 1,000.00
Trade in -20,000.00
$20,000.00
Dave moved to accept the bid from Ghumm’s Auto Center 2014 F150 4×4 Supercrew 5.0L V8 FFV Engine with trade 2013 Chevrolet 1500 vin #6876
$39,000.00
10 ply tires, Grill Guard 1,500.00
Trade in -20,000.00
$20,500.00
and to accept the bid from Riley Chev for a 2015 Chevrolet Silverado 1500 4WD Crew Cab 143.5” LTZ with 6.2 L V-8 with trade 2012 Chevrolet 1500 vin #6821
$49,305.00
Trade in – 26,955.00
6 ply tires 865.00
$23,215.00
Joe seconded. Motion carried.
Tony Martin came in and discussed the K51 highway project. Tony says Kirkham Michael is ready to take bids for the project. The bids will be opened at the Commissioner meeting on May 18, 2015 at 10:00am. The project will start no later than August 24, 2015. Commissioners had some concern about harvest time.
Tony said Terry Jordan called and asked if he could put a cattle guard on a half mile closed section line. Tony told him to talk to the gas company that has a well on the property.
Tony informed the Commissioners that the cracks in the asphalt are being filled. Tony says the cemetery board asked if the Road Department could work on the roads at the cemetery. Tony says if the cemetery board paid for the materials the Road Department crew would do the work.
Phillip Willis came in to discuss spraying the State highway ditches. Commissioners agreed to allow the spraying as needed, but did not accept the State of Kansas contract.
Dave moved to go into executive session for non elected personnel for 7 minutes from 10:24am to 10:31pm with Phillip Willis present. Pat seconded. Motion carried.
Pat moved to allow Phillip Willis to give Jim Miller a $.50 an hour raise. Dave seconded. Motion carried.
After further discussion, Dave moved to get a gift card from Cabela’s in the amount of $250.00 to Bob Johnson to show appreciation for the 16 years of hard work for Stevens County.
The Commissioners discussed putting in a surge protector for the Courthouse equipment. Pat will talk to Gary Rowden to see if it would be possible to put the surge protector on the outside electric pole coming into the Courthouse.
Commissioners decided to go the Fire station and look at the new fire truck, then adjourn.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Pat Hall, Chairman
BOARD OF CANVASSERS MEETING
APRIL 16, 2015
The Board of Canvassers met at 8:00am to canvass the votes from the April 7, 2015, City/School General Election. Present were Pat Hall, Dave Bozone, Susan Schulte and Pam Bensel, County Clerk.
There were 14 Provisional Ballots and all ballots were counted. These ballots did not change the outcome of the election of the first count.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
APRIL 20, 2015
The Board of County Commissioners met in regular session with all members present. Also present were Paul Kitzke, County Attorney, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Pat called the meeting to order. Joe moved to approve the minutes of the last meeting. Pat seconded. Motion carried. Pat moved to approve the county vouchers. Joe seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
General…………………………….….………..81,051.20
Road & Bridge…………………….……………26,558.85
Noxious Weed…………………………………..30,951.16
Library……………………………………….…81,028.25
Alcoholic Treatment……………………………….475.00
Community Health……………….………………….7,461.91
Employee’s P/R Misc W/H…………………………..64.25
Robert Rich came in to discuss improvements to the Wellness Center. Robert explained some of the problems that have occurred and dates of last repairs for some of the items.
Robert gave the Commissioners a list of improvements that need attended to. He prioritized the list from the most important item to the least important item.
The Commissioners told Robert to start getting bids for the shower in the men’s bathroom.
Vernon Anderson checked in and gave update on the Planning and Zoning.
Rodney Kelling came in to ask about the fixing the windows on the west of the EMS building. It costs a lot for heating and cooling.
The Commissioners told Rodney to get bids.
Mark Crawford and Don Beesley came in to ask about the law suit update. Mark asked the Commissioners if they knew how much USD 210 would have to pay on the law suit. Dave says they will be talking to the auditors at budget time and will find out for sure how the money situation will be handled.
Mark also talked about the heat/air conditioning system at the school needing replaced and having to borrow the money for payment. He says the board has cut expenses back as much as possible.
Ted Heaton checked in to report on the Sheriff’s department.
Dave moved to rescind the motion on March 2, 2015 to accept the bid from Southwest Glass and Door Inc in the amount of $2,400.00 for 1-36” door, installed to replace the north door and frame of the Memorial Hall. Pat seconded. Motion carried.
Pat moved to accept the bid from Southwest Glass and Door Inc in the amount of $7,550.00 for 1-36” door and 2-30” doors, installed to replace the north door (ice machine room) and frame and 1 east door (kitchen) and 1 north door (table room) of the Memorial Hall. Joe seconded. Motion carried.
Tony Martin came in to report on the Road Department. Tony says they have finished crack sealing. The cost was $2,261.00 per mile and the sealed 14 miles on Road P.
Pat moved to go into executive session for non elected personnel for 5 minutes from 10:26am to 10:31am with Paul Kitzke, County Attorney and Tony Martin present. Joe seconded. Motion carried. Commissioners resumed open session.
Joe moved to give Koy Watkins a $.60 raise. Pat seconded. Motion carried.
Commissioners discussed having specification bid sheets on equipment over $10,000.00 so the Commissioners to look at prior to the bids being opened.
Pat moved to require specification bid sheets prior to asking for bids of equipment over $10,000.00 for the Commissioners to look at. Joe seconded. Motion carried.
Dave moved to appoint Warren Willis to the Stevens County Foundation Board to replace Barry Angell. Pat seconded. Motion carried.
Tony Martin had bid openings for a 2015 grader.
Kevin White
Foley Equipment 2015 Caterpillar 140M3 motor grader sn:0N9D00347 $308,796.43
Trade in 2006 Caterpillar 140H APM02568 97,100.00
$211,696.43
Ron McFarlane
Murphy Tractor & Equipment Co 2015 John Deere 770G motor grader $256,364.00
Trade in 2006 Caterpillar 140H APM02568 87,500.00
$168,864.00
Dave moved to accept the bid from Murphy Tractor & Equipment Co for a 2015 John Deere 770G motor grader with a trade in of a 2006 Caterpillar 140H APM02568 at a cost of $168,864.00. Joe seconded. Motion carried.
Benny Cabrera came in to interview for a position on the Hospital Board to replace Warren Willis. Commissioners asked questions then allowed Benny to tell about himself and express his opinions about the hospital and community.
Pat moved to appoint Benny Cabrera to the Hospital Board to replace Warren Willis. Dave seconded. Motion carried.
Pat informed the other Commissioners that Steve Peddicord asked if he could have a flag pole put up at the Pioneer Manor. Steve thought he could get enough donations to pay for everything. Commissioners thought this would be a good idea.
The Commissioners discussed the 4 wheeler situation at Russell Lake. Some of the riders are being disrespectful and they aren’t staying in the area designated for the 4 wheelers so the hills were taken down.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
MAY 4, 2015
The Board of County Commissioners met in regular session with all members present. Also present were Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Pat called the meeting to order. Dave moved to approve the minutes of the last meeting. Joe seconded. Motion carried. Dave moved to approve the county vouchers. Joe seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
General…………………………….….………..216,590.25
Road & Bridge…………………….……………116,335.72
Airport…………………………………………….5,649.38
Building……………………………………………..526.54
Employees Benefit………………………………2,794.00
Noxious Weed……………………………………..8,757.19
Highway Improvement……………………………..144.00
Alcoholic Treatment………………………………..237.50
Diversion…………………………………………….14.00
Ambulance Bequest………………………………..582.96
Community Health……………….…………………31,175.61
Employee’s P/R Misc W/H………………………….64.50
Steve Peddicord came in to discuss putting a flag pole at the Pioneer Manor. He said he thought it would cost between $10,000.00 to $15,000.00 but he has donations to cover the cost. Any monies left over will go to purchase flags. Steve said he will be meeting with Karroll Wagner, Linda Stalcup and Tony McBride to figure the correct cost and placement of the flag pole.
Robert Rich presented the 2016 Wellness Center budget in the amount of $164,118.35.
Pat opened the bids for repairs at the Wellness Center.
For carpet: Scantlin’s Furniture $25,245.24 carpet
$35,345.00 carpet squares
Finishing Touches $ 2,456.17 carpet
Finishing Touches $15,651.40 carpet
For shower: Lin Goode & Company $2,548.00 labor and materials
Dave moved to reject all bids for the Wellness Center at this time. Joe seconded. Motion carried.
Karen Rich, Shila Moore, Steve and Cynda Perry, Jane Lopez, Kay Thrall and Marsha Campbell with the Steven County Senior Citizens Center came in to discuss the meals at the Senior Center. There are certain individuals causing disruptive behavior and taking two to three times the portion amount of food allowed. Shila, Cynda and Marsha told what they had witnessed during meal time at the Center. Pat asked if the County has the right to refuse anyone.
Nathan Eberline, attorney for Kansas Association of Counties, called the Senior Center and talked to different workers at the facility. Paul Kitzke also had talked to Nathan Eberline and it was suggested to get a copy of the written policy for the Senior Center and post it at the Center. If the policy is violated three times then the individual causing problems will be asked to leave and not return.
Phillip Willis came in to talk about the charges for trash disposal at the Landfill. He presented the cost other counties were charging and how much was paid into State.
Joe moved to charge a $10.00 tipping fee at the Landfill starting July 1, 2015. Due to a lack of a second, the motion dies.
Dave moved to charge a $20.00 tipping fee at the Landfill starting July 1, 2015. Due to a lack of a second, the motion dies.
After further discussion there was another motion presented.
Dave moved to charge a $20.00 tipping fee at the Landfill starting July 1, 2015. Joe seconded. Motion carried.
Phillip talked about the cost share of chemicals for individuals.
Pat moved to do the cost share of chemicals for individuals at a 25% off the rate. Dave seconded. Motion carried.
Phillip informed the Commissioners that the approximate cost of the repairs on the scraper will be $108,000.00.
Ted Heaton came in to discuss the Sheriff’s Department.
The Commissioners told Ted they will be requiring spec sheets at the time an entity asks to take bids.
Tony Martin came in to inform the Commissioners he received an email from Jon Halbgewachs with Kirkham and Michael. They have 3 bids out on the Highway 51 project, east of town.
Tony talked about the Federal Fund Exchange Program. The counties receive annual allotments for financing, construction and maintenance of county roads based on vehicle registration and fuel tax.
There was discussion about the 5 entrances for the new grocery store. There was an agreement that no trucks are allowed on the access road. Tony says any work done on the access road will need to wait till the Highway 51 project is finalized.
Tony presented the 2016 Road and Bridge budget in the amount of $3,400,684.00.
Joe Glassman with Glassman Corporation and Dale Montgomery came to discuss the Hospital heat and air system. Pat informed them that the County has already signed a contract with Knipp Equipment Company as Project Manager. Pat suggested that he call Christian Knipp and talk to him about the project.
Dan Allison was asked to came in and update the Commissioners on the Abengoa plant. Dan presented samples of ABBK first fermentation for 2015. Possibly August or September to get consistent runs. Then, end of year should be up for full running of making electricity.
Mark Hinde with Southwest Developmental Services, Inc came in to present the 2016 SDSI budget in the amount of $37,423.00. Verleen Hancock, SDSI Board Member came in to express her thoughts.
Jill Reagle with Russell Child Development Center came in to present the 2016 RCDC budget in the amount of $25,500.00.
Chris Lund with City on a Hill came in to discuss budget for SKADAF. The County hasn’t ever budgeted for SKADAF, but the County does receive money from the State to help fund SKADAF. The County sends $237.50 to SKADAF each month from the funds received from the State. Chris asked the Commissioners if they could help with the remodeling of the office building in Seward County by giving $475.00 a month for 2016 totally $5,700.00.
Craig Malone, General Contractor for Carter’s Thriftway, the new grocery store east of town, came in to discuss the entrances into the store. Craig said the store should be opening on June 1, 2015 so Justin Carter was concerned about the approaches into the store parking lot.
There was discussion to concrete the entrances at a later date, after the Highway 51 project is complete, because the access road will need to be moved at that time. The Commissioners decided to gravel the entrances at this time to keep the dirt from blowing as much.
Susan Schulte came in to inform the Commissioners that the roof in the Memorial Hall was leaking. The roof over the table room was leaking also. Pat mentioned having D V Douglass Roofing, Inc out of Garden City to give a suggestion on what type of repair would be best.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
MAY 18, 2015
The Board of County Commissioners met in regular session with all members present. Also present were Paul Kitzke, County Attorney, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Pat called the meeting to order. Joe moved to approve the minutes of the last meeting. Dave seconded. Motion carried. Dave moved to approve the county vouchers. Joe seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
General…………………………….….………..42,600.36
Road & Bridge…………………….……………35,092.70
County Building…………………………………2,115.32
Noxious Weed……………………………………….548.36
Highway Improvement………………………….5,336.28
Community Health……………….…………………6,877.42
Employee’s P/R Misc W/H………………………….64.50
Vanessa Willis presented the 2016 Treasurer budget in the amount of $180,388.00.
Phillip Willis came in to have the Noxious Weed Management Plan signed.
Phillip presented the 2016 Noxious Weed budget in the amount of $192,250.00, the 2016 Solid Waste budget in the amount of $240,450.00 and the 2016 Rodent Control budget in the amount of $4,500.00.
Vernon Anderson came in to present the 2016 Planning and Zoning budget in the amount of $23,156.00
Susan Schulte came in to discuss the Courthouse and Memorial Hall roofs. Susan talked to D V Douglass Roofing of Garden City and they advised replacing the roof. They discussed the original flat roof and replacing with a pitched roof. There would be more complications with the pitched roof because of the inside drainage system and air conditioners on the roof. D V Douglass estimated $10.00 a square foot being approximately $136,000.00. Commissioners suggested having an architect do a spec sheet for the project before bidding it out.
Susan says the 3 doors in the Memorial Hall are being put in.
Sevelyn Brollier and Jim Bell presented the 2016 Moscow Senior Citizens budget in the amount of $33,290.00.
Ted Heaton came in to update the Commissioners on the Sheriff’s Department.
Dave moved to go into executive session for non elected personnel for 10 minutes from 9:50am to 10:00am with Paul Kitzke, County Attorney and Susan Schulte present. Pat seconded. Motion carried. Meeting reconvened at 10:00am. No action taken at this time.
Bob Wetmore with Great Plains Development of Dodge City came in for the regular county visit. He discussed grant availability for the different entities. He informed the Commissioners that the grant funding keeps going down across the state.
Sherri Martin came in to present the 2016 Soil Conservation budget in the amount of $32,020.00.
Tony Martin, Jon Halbgewachs with Kirkham and Michael, Chuck Oldaker with KDOT, Tom Hicks and Paul Nordyke with the City of Hugoton came in to discuss the bid opening for the K51 Roadway Improvements.
Jon opened the bids: J R Sand – Larry Wolfram – in the amount of $1,071,260.76
APAC – Steve Collins – in the amount of $1,431,440.81
Jon will take the bids to allow KDOT to see and go over the bids.
Tony informed the Commissioners that the asphalt plant is broken down and they are working with Hancock Electric and the computer operators.
Tony said he had a call from Jeff Cox on Road M. Jeff says it is too wide.
Tony Martin presented the 2016 Fair budget in the amount of $115,950.00.
Neal Gillespie came in to present the 2016 Economic Development budget in the amount of $119,876.47.
Eunice Schroeder, Stacey Strickland and Bob Eyestone came in to present the 2016 Library budget in the amount of $366,853.59 and the 2016 Library Employee Benefit budget in the amount of $64,038.07.
Pam Bensel presented the 2016 County Clerk budget in the amount of $125,447.00 and the 2016 Election budget in the amount of $44,600.00 or $47,500.00.
Robert Davis came in to present the 2016 Airport budget in the amount of $313,604.00.
Josh Morris, Nancy Johnson and Ashley Fiss came in to present the 2016 Extension Council budget in the amount of $150,000.00 and the 2016 4H budget in the amount of $13,500.00.
Pat moved to go into executive session for non elected personnel for 10 minutes from 12:09pm to 12:19pm with Paul Kitzke, County Attorney and Susan Schulte present. Dave seconded. Motion carried. Meeting reconvened at 12:19pm. No action taken at this time.
The Commissioners decided to table the discussion on the Courthouse and Memorial Hall roof till next meeting on June 1, 2015.
Pat informed the other two Commissioners that Rodney Kelling had Wolters Construction, Inc do a spec sheet to fix the windows on the west of the EMS building. Wolters indicated a cost of $250.00 for the spec sheet, but this was not approved.
Dave moved that courthouse employees are not to exceed 5 hours overtime per pay period. Joe seconded. Motion carried.
Joe moved to allow Susan to advertise a custodian position for 15 hours a week. Dave seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
JUNE 1, 2015
The Board of County Commissioners met in regular session with all members present. Also present were Paul Kitzke, County Attorney, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Pat called the meeting to order. Joe moved to approve the minutes of the last meeting. Pat seconded. Motion carried. Joe moved to approve the county vouchers. Pat seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
General…………………………….….………..197,073.91
Road & Bridge…………………….……………122,772.53
Airport…………………………………………….5,644.06
County Building…………………………………11,119.65
Noxious Weed…………………………………….11,152.96
Alcoholic Treatment.……………………………….237.50
Diversion…………………………………………3,154.73
Community Health……………….…………………34,399.61
Employee’s P/R Misc W/H………………………… 64.50
Dave moved to post “No Soliciting” signs on the (3) three doors going into the Courthouse. Joe seconded. Motion carried.
Robert Rich came in to have bids opened for the Wellness Center for repairs to the bathroom and carpet for the entire building.
Bathroom shower – Lin Goode & Co 36” x 36” X 84” onyx shower with Delta $3,700.00
shower faucet and shower door
and labor,
Tom Heaton 36” x 36” onyx shower with Delta single $4,400.00
Joe moved to accept Lin Goode & Co bid for a 36” x 36” X 84” onyx shower with Delta shower faucet and shower and labor in the amount of $3,700.00. Dave seconded. Motion carried.
Finishing Touches – Mohawk Group Pure Genius Modular Carpet tile $25,663.38
Mohawk Pure Genius/Spectrum V30 cut Pile Broadloom 3,696.00
carpeting for Aerobic mat $29,359.38
Mohawk Group Bigelow faculty Remix Broadloom $23,189.00
carpeting
Mohawk Pure Genius/Spectrum V30 cut Pile Broadloom 3,696.00
$26,885.00
Flooring America – Shaw Capital III rolled carpet $20,640.00
Shaw Capital III carpet tiles $28,064.00
Shaw No Limit rolled carpet $22,440.00
Shaw No Limit carpet tiles $29,880.00
Scantlin’s Furniture & Carpet, Inc – carpet tiles $35,345.00
rolled carpet $25,245.00
Joe moved to accept bid from Finishing Touches for the Mohawk Group Pure Genius Modular Carpet tile at a cost of $25,663.38 and Mohawk Pure Genius/Spectrum V30 cut Pile Broadloom carpeting for Aerobic mat at a cost of $3,696.00 totally $29,359.38. Pat seconded. Motion carried.
Mark Crawford and Holly Grubbs came in discuss utilizing the school program at the Community Health for the USD 210 school district. Mark, Larry Lyder and Holly met with Paula Rowden and Cammie Heaton would be the individual that would be doing the services 2 days a week. Mark Crawford said the school is willing to pay for the services.
Pat moved to have the Community Health Department partner with USD 210 school district. Dave seconded.
Tony Martin came in and showed the Commissioners and email he received from Jon Halbgewachs. They are going to visit with Mike Moriarty to find out if the State has any other funds available to help finance the overage for the Highway 51 Project.
Tony informed the Commissioners that the asphalt plant is still not in operation. They are still working on getting it up and running.
Tony talked about the counties applying for State Funding.
Tony talked about the Road Department is working on roads around the County.
Karen Rich presented the 2016 Hugoton Senior Citizens budget in the amount of $200,200.00.
Ted Heaton came in to discuss the City of Hugoton Police Department handling their court cases all the way through from start to finish.
Paul will check out the situation.
Rodney Kelling presented the 2016 EMS budget in the amount of $223,100.00, the 2016 Fire budget in the amount of $173,200.00 and 2016 Civil Defense in the amount of $13,000.00. Equipment transfer to County Equipment fund for 2016 totals $250,000.00.
Rodney brought bids in to repair the front wall on the west side and the south side of the EMS building to the overhead doors.
Custom Renovations cost with carpet $37,640.00
Wolters Construction cost $35,500.00 plus carpet $7,160.00 totally $42,660.00
Harrison Construction cost without carpet $24,125.00
Joe moved to accept bid from Harrison Construction for $24,125.00 with no carpet. Dave seconded. Motion carried.
Joe moved to pay Wolters Construction $250.00 writing the spec bid sheet for the EMS project.
Dave seconded. Motion carried.
The Commissioners discussed the sign west of town on Depot Road that indicates the train blocking the road into town. The Commissioners and Rodney had the understanding there would be blinking lights showing the tracks being blocked. Rodney thought the lights might have been stolen. Commissioners said they thought there was an agreement between United Ag and the City to let people know when a train is here. It was mentioned that citizens requested a sign at the first corner before the blocked intersection, pointing south and saying Hospital this way.
Linda Stalcup and Dave Piper presented the 2016 Hospital budget in the amount of $2,400,000.00.
Stanley McGill came in to present the 2016 Historical budget in the amount of $110,000.00.
Susan Schulte presented the 2016 GIS budget in the amount of $65,902.39 and $10,000.00 transfer to the County Equipment fund.
Susan informed the Commissioners a gentleman from Alert Company came in to look at the Courthouse and Memorial Hall roofs.
Susan informed the Commissioners that the doors in the Memorial Hall are finished and they are working on the tiles.
Leslie Bissell presented the 2016 Southwest Guidance Center budget in the amount of $49,837.50.
Paula Rowden presented the 2016 Stevens County Community Health budget in the amount of $505,837.50.
Commissioners informed Paula they agreed to allow her Department to join in with USD 210 School District. Paula said Cammie is very excited about starting the program.
Dave moved to go into executive session for non elected personnel for 15 minutes from 11:40am to 11:55am. Joe seconded. Motion carried. Meeting reconvened at 11:55am. No action taken.
Susan came in and the Commissioners discussed hours for Mario Hernandez between each of the job duties and hiring another person to help with janitorial.
The Commissioners discussed possibly contracting out the cleaning of the offices in the Courthouse. No decisions were made at this time.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
JUNE 15, 2015
The Board of County Commissioners met in regular session with all members present. Also present were Paul Kitzke, County Attorney, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Pat called the meeting to order. Joe moved to approve the minutes of the last meeting. Dave seconded. Motion carried. Joe moved to approve the county vouchers. Dave seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
General…………………………….….………..23,832.83
Road & Bridge…………………….……………19,027.33
County Building……………………………………250.00
Noxious Weed……………………………………….307.56
Ambulance Bequest………………………………..36.50
Community Health……………….…………………5,905.28
Employee’s P/R Misc W/H………………………….64.50
Vernon Anderson came in to discuss the land east of Brollier Road in Moscow. Greg and Toni Grewell own the land and want to deed it to the individuals that are living on the property.
Joe asked Paul about adverse possession if someone has been living on the property. Paul thought someone had to live on the property for 15 years, but he will check into it.
Paul, Vernon and Greg can get together at a later date.
Vernon talked about the sewer situation at this location. This needs to be addressed with the individuals living on the property. Commissioners told Vernon to check with Sheri Martin at the Soil Conservation about a program that possibly could help.
Vanessa Willis came in to inform the Commissioners about the Exxon Mobil law suit. There will be 6830 tax bills. She asked if the check amounts under $5.00 could be eliminated. The Commissioners were in agreement to not mail the under $5.00 amounts. Each royalty owner’s amount for the wells will be combined and one check sent to each person.
Paul will decide who should be responsible for paying the amount. He will let Vanessa know by Thursday.
Eunice Schroeder came in to inform the Commissioners that Kim Heger will be going off the Library board and there are two names on the list, Rhonda Ray and Ashley Pearcy. Eunice felt they would both be good to serve on the board. She also mentioned that Shelly Kurt will be moving at the end of the 2015 and Megan Meile will be going off in the near future.
Pat moved to appoint Rhonda Ray to replace Kim Heger starting June 15, 2015. Dave seconded. Motion carried.
Ashley Pearcy will be appointed to replace Shelly Kurt at a later date.
Ted Heaton came in to update the Commissioners on the Sheriff’s Department.
Ted presented the 2015 Sheriff budget in the amount of $1,323,232.
Tony Martin came in and said the State approved the bid for the Highway 51 project.
Tony informed the Commissioners that he cut Cemetery Road to relieve the flooding of the pond. He will be putting a culvert in to help the flooding situation.
Tony said the asphalt plant is running again after it was hit by the storm.
Paul Nordyke, with the City of Hugoton, came in to ask if Hospital signs could be put up in different areas to inform out of town emergency vehicles the direction to the Stevens County Hospital due to the unit train blocking ways into town.
Tony said Greg Grewell wants to have the Moscow runway’s cracks sealed. Commissioners will look to see what has been done in the past.
Pam Bensel presented the 2016 Register of Deeds budget in the amount of $100,689.00 and 2016 District Court budget in the amount of $95,000.00.
Dave moved to go into executive session for non elected personnel for 10 minutes from 10:50am to 10:55am with Paul Kitzke, County Attorney present. Joe seconded. Motion carried. Meeting reconvened at 10:55am. No action taken.
Pat moved to adopt Resolution 15-02 stating Proclamation of a State of Local Disaster Emergency for Stevens County, Kansas. Joe seconded. Motion carried.
Joe moved to allow a marker in memory of Heath Schroeder from Robert Johnson and Wayne Tate to be put up on the west side of the Courthouse yard. Dave seconded. Motion carried.
Don Beesley came in with the new Superintendent, Adrian Howie to introduce him to the Commissioners.
Commissioners talked to him about being on the Economic Development board to replace Mark Crawford. Adrian said he would be willing to serve on the Economic Development board.
Pat moved to appoint Adrian Howie to the Economic Development board to replace Mark Crawford starting June 1, 2015. Joe seconded. Motion carried.
Joe gave thanks to Don Beesley for all his hard work for the 210 School Board and community.
Susan Schulte came in to talk to the Commissioners about the water getting into the light fixture at the men’s bathroom, the Memorial Hall entry way (the window in the entry way was left open) and Register of Deeds vault.
Susan informed the Commissioners that the Memorial Hall camera was not working and needs replaced.
Joe moved to buy a new camera compatible with the old one. Pat seconded. Motion carried.
Susan discussed the estimate from A-lert for budget purposes. Commissioners discussed the electrical and gas line on the roof. They talked about what is on the roof that will need removed.
Susan was asked by the Commissioners to get an estimate for the cost of removing everything off the roof.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
JULY 6, 2015
The Board of County Commissioners met in regular session with all members present. Also present were Paul Kitzke, County Attorney, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Pat called the meeting to order. Pat moved to approve the minutes of the last meeting. Joe seconded. Motion carried. Joe moved to approve the county vouchers. Dave seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
General…………………………….….………..330,697.61
Road & Bridge…………………….…………..188,858.94
Fair…………………………………………….. 53,096.96
Airport……………………………………………5,611.76
Services for Elderly…………………………….83,776.39
Extension Council………………………………63,162.60
Noxious Weed……………………………………21,667.45
Library…………………………………………112,777.25
Hospital Maint…………………………………688,354.82
Road Machinery……………………………….168.864.00
Alcoholic Treatment……………………………….237.50
Diversion……………………………………………320.00
Community Health……………….………………..34,770.94
Fire Bequest………………………………………..830.00
County Equipment…………………………….128,887.67
Reg of Deeds Tech………………………………1,644.80
Employee’s P/R Misc W/H…………………………..96.75
Dennis Krueger came in to observe the meeting.
Vernon checked in to see if the Commissioners had anything for him. Everything is going good in the Planning and Zoning Department.
Sherri Martin came in to discuss how much more the State cut the 2016 Soil Conservation budget.
Tony Martin with Road & Bridge came in to have the contract signed for the Highway 51 project.
Tony says the Road & Bridge guys started sealing the roads today.
Rodney Kelling asked the Commissioners if they would extend Resolution 15-02 for seven more days.
Pat moved to extend Resolution 15-02 for seven more days stating Proclamation of a State of Local Disaster Emergency for Stevens County, Kansas. Dave seconded. Motion carried.
Rodney says the fire truck law suit is settled and wants to take bids for the sale of the truck. He says the county has a rescue truck that could be sold also. Paul will write a publication to put in the paper to take bids.
Rodney told the Commissioners that the ISO ratings were finished. Hugoton has a 6 rating and Moscow has a 7 rating.
Rodney asked about adding a cell phone app subscription for $6,500.00 a year to help inform the community of storms in the area. Individuals can sign up for the app and receive either a text, call or email when there are storms in the area.
Commissioners felt that the Sheriff’s office does a good job on letting the County workers and community know about emergency situations.
Vicki Hubin with Western Kansas Child Advocacy Center came in to ask for a 2016 donation. Ted came in to give his support for the program.
Jon Lund, Jim Bell and Curtis Crawford with Moscow City came in to ask if Stevens County could help with the improvements, such as water and sewer, on land purchased by the City of Moscow to annex into the city. No decision was made at this time.
Paul Kitzke is handling the legal work for the City of Moscow.
Jon asked questions about the tipping fee at the landfill. Pat told him it was only for Commercial entities only. Jon felt it was going to be a huge pay increase for Moscow City to deliver trash now. Joe told him to check with Collectia on what the cost increase will be.
Ted Heaton came in with a letter from the Attorney General about some unpaid medical bills to the Stevens County Hospital for City of Hugoton prisoners. Ted continues to ask the Commissioners if the City should pay the bills owed.
Josh Morris came in with bids for air conditioning at the 4H Bldg.
Lin Goode & Company 2 Trane 5 ton units $11,400.00 or
2 Goodman 5 ton units $11,000.00
Weber Refrigeration 2 Amana 5 ton units $15,990.00
Moss, Inc 2 5 ton units $12,000.00
Pat said he would ask someone from Ulysses to come and check the present units to see if they could be fixed.
Rodney presented a resolution for the Commissioners to adopt.
Pat moved to adopt Resolution 15-04 for the Southwest Kansas (Region C) Multi-Hazard, Multi-Jurisdictional Hazard Mitigation Plan. Dave seconded. Motion carried.
Susan Schulte came in to give Commissioners estimates to remove everything off the roof and to remove old roof then replace with a flat roof again and another estimate for a metal pitched roof. The Commissioners also discussed gutters with down spouts. The Commissioners asked Susan to locate additional roofing companies to bid on replacing the roof.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Pat Hall, Chairman
BOARD OF CANVASSERS MEETING
JULY 6, 2015
The Board of Canvassers met at 11:30am during regular Commissioner meeting to canvass the votes from the June 30, 2015, Special Mail Ballot Election. Present were Pat Hall, Dave Bozone, Joe Thompson and Pam Bensel, County Clerk.
There were 0 Provisional Ballots. The count remained the same as counted.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
JULY 8, 2015
A special meeting was called with the auditors at 8:30am on July 8, 2015 for an audit and budget presentation. Commissioner Dave Bozone, Joe Thompson and Pat Hall were present. Also present was Pam Bensel, County Clerk.
Pat Hall, Chairman, moved to open the special meeting at 8:30am.
Theresa Dasenbrock and Lisa Axman with Lewis, Hooper and Dick of Garden City explained the 2014 County audit and reviewed the 2016 County budgets with the Commissioners.
Rodney Kelling with EMS/Fire, Tony Martin with Road & Bridge and Fair, Eunice Schroeder and Ruth Van Horn with Library, Ted Heaton with Sheriff, Neal Gillespie and Doug Martin with Economic Development, Josh Morris, Nancy Honig, Ashley Fiss and Tia Bell with Extension Council, Linda Stalcup and Dave Piper with Hospital, Paula Rowden with Community Health, and Robert Davis with Airport came in to discuss the 2016 department budgets.
No decision was made on the 2016 budgets at this time.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
JULY 20, 2015
The Board of County Commissioners met in regular session with all members present. Also present were Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Pat called the meeting to order. Pat moved to approve the minutes of the last meeting. Joe seconded. Motion carried. Joe moved to approve the county vouchers. Dave seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
General…………………………….….………..71,768.41
Road & Bridge…………………….………….189,201.79
Airport………………………………………….25,000.00
Building………………………………………….7,208.22
Noxious Weed……………………………………….229.66
Hospital Maint………………………………..113,789.15
Insurance Agency………………………………92,878.00
Community Health……………….…………………3,959.97
Fire Bequest………………………………………655.00
Employee’s P/R Misc W/H………………………….64.50
Rodney Kelling informed Commissioners that he talked to Wayne Harrison and he will be to start the EMS building project in two weeks.
Stanley McGill came in to ask for help with buying two signs for the Museum to put at the west and east entrances into Hugoton. Commissioners said we will see how much the insurance company will be paying before they decide.
Tony Martin came in to inform the Commissioners that Galen Hancock is working on getting the asphalt plant repaired.
Tony said an engine on a grader went out and the John Deere tractor (mower) is not working.
The Road Department has finished sealing the 24 miles of road.
Tony informed the Commissioners that Greg Grewell has been maintaining County Road A up to the house. Tony said when the Road Department goes out to grade the road, Greg asks them to leave. The time before Greg had asked to have it graded 3 times a week. Tony says that is not possible.
Tony contacted Norm Bowers with the State Road Department about the situation and he will send a copy of the law.
Tony asked if Paul Kitzke could write a letter to Greg Grewell stating that they are not to maintain the road anymore.
Dave moved to have Paul write a letter to Greg Grewell to not maintain the road anymore. Pat seconded. Motion carried.
Tony gave the Commissioners some figures to help with the budget cut back for 2016 budgets. He says the Road Department can cut back on overlaying road projects for 2016.
Joe asked how much the cost was to grind up asphalt and use to redo roads with dirt and gravel.
Joe asked about the moral of the County Employees. Tony says it seems to be ok.
Greg Wellbrock, Tom Fuhrmann and Terry Lawhon came in to discuss the appraisal for 2015.
Tom talked about the market adjustment factor. Production will probably continue to decline and the only thing that might help us would be if oil prices increase.
Terry asked if they had any questions.
Greg talked about the real estate values..
The Commissioners asked if Abengoa was on a 10 year tax exemption. Greg said he thought it was a 10 years 100% tax exemption. They appraised the plant 2 years ago.
Joe asked if there was any way to negotiate a voluntary pilot program with them. Greg said they would just need to ask.
Ted Heaton and T J Steers came in to give update on Sheriff’s Department.
Susan Schulte came in to talk about the foundation and windows on the west side of the Courthouse by the Memorial Hall. Water has been coming in so the Commissioners suggested to slow down on watering the plants.
Commissioners said they would discuss the roofs more after the budget hearing with the Auditors.
Dave moved to pay all Special County prosecution charges out of the County Attorney budget. Motion dies for a lack of a second.
Pat will call Theresa Dasenbrock for another budget hearing to finalize the budgets.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
JULY 30, 2015
A special meeting was called with the auditors at 1:00pm on July 30, 2015 a continued budget presentation. Commissioner Dave Bozone, Joe Thompson and Pat Hall were present. Also present was Pam Bensel, County Clerk.
Pat Hall, Chairman, moved to open the special meeting at 1:00pm.
Theresa Dasenbrock and Lisa Axman with Lewis, Hooper and Dick of Garden City explained the 2014 County audit and reviewed the 2016 County budgets with the Commissioners.
Theresa Dasenbrock talked about using the oil & gas depletion fund to pay for the law suit instead of General. No decision was made.
Theresa informed Pam Bensel, County Clerk that the USD 209 budget would be turned in late.
Paula Rowden came in to inform the Commissioners that she is checking if her Department will continue with Nex Tech.
Theresa suggested that the Commissioners have “Department Head Meetings” to inform the departments to pay close attention to their budgets.
Ted Heaton and Tony Martin came in to listen about the budget information.
Ted talked about the school paying for the Resource Officer. He hasn’t received any money from either district at this time.
Joe moved to pay for 2 $500.00 deductibles for the 2 Museum signs that were destroyed in the storm. The insurance will pay the remaining amount. Dave seconded. Motion carried.
Susan came in and gave amounts that could be cut from the 2016 GIS budget.
No decision was made to finalize the 2016 budgets at this time.
Pat moved to approve Resolution 15-03 appointing an Emergency Management Coordinator for Stevens County, Kansas. Joe seconded.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
AUGUST 3, 2015
The Board of County Commissioners met in regular session with Pat Hall and Joe Thompson present. Also present were Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Dave Bozone came in at 9:45am till 10:30am. Pat called the meeting to order. Joe moved to approve the minutes of the last meeting. Pat seconded. Motion carried. Joe moved to approve the county vouchers. Pat seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
General…………………………….….………..263,077.74
Road & Bridge…………………….…………..308,445.70
Airport…………………………………………….8,479.64
Employees Benefit…………………………………608.00
Noxious Weed……………………………………24,651.33
Alcoholic Treatment………………………………237.50
Diversion…………………………………………1,366.54
Community Health……………….………………. 42,962.85
Employee’s P/R Misc W/H………………………….64.50
Reg of Deeds Tech………………………………1,066.60
Vernon Anderson checked in to see if Commissioners needed anything from him. They said everything is good.
Rodney Kelling came in and the Commissioners talked to him about health insurance for the part time EMTs.
Tony Martin came in and discussed the upkeep of County Road A that runs by Greg Grewell’s house. Greg has been maintaining the road but due to state law, Paul Kitzke will be writing a letter to Greg to explain the reason the County is to maintain the road.
Susan Schulte came in to discuss a bill for the Library. Eunice feels the County should be paying for part of the bill. The mulch was purchased to fill in the parking lot at the Library and other landscaping around the building. Commissioners said the Library should pay for the care of the landscaping.
Susan also told the Commissioners about the air conditioning on the third floor. It will need to be replaced at no cost to the County.
Jack Rowden, Mayor, Tom Hicks, Hugoton City Clerk, Frankie Thomas, Hugoton City board member and Ted Heaton, Stevens County Sheriff came in to discuss the dispatch billing.
Dave Bozone started the discussion on the shared services of dispatching by the County/Hugoton City. Ten years ago it was decided to change the percentage rate of paying from 50/50 to 70/30. Dave mentioned that he was not in favor of the change but it was voted yes by the other two Commissioners. At this time the County was able to afford to help the City out with expenses. After reviewing the County’s 2016 valuation and budget cuts, there was discussion of the City helping the County out by taking back over the 20%.
Tom Hicks explained that the Hugoton City’s 2016 budget has already been published and this cost would increase the taxpayer’s taxes tremendously. Tom also stated that other entities use the dispatch services besides the City of Hugoton so should they be helping with the expenses also.
Ted explained it should be a 50/50 share cost. If the City had to do their own dispatching it the expense would be a lot more.
Jack stated his view point on the matter and the City knows the County is trying to find ways to cut expenses.
Joe commented the County is working hard on saving jobs and looking at all avenues to cut expenses.
Joe expressed his appreciation for the City coming in to discuss this matter. No decision made at this time.
Susan came back in to let the Commissioners know that Knipp, Inc will be here September 14 -18, 2016 to fix the air conditioning problem on the 3rd floor.
Pat moved to approve the 2016 Stevens County budget hearing set for August 24 at 8:30am. Joe seconded. Motion carried.
Amy Mason came in and explained the Obama care insurance for the EMT part time employees.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
AUGUST 17, 2015
The Board of County Commissioners met in regular session with Pat Hall and Joe Thompson present. Also present were Paul Kitzke, County Attorney and Amy Mason, Deputy County Clerk. Pat called the meeting to order. Joe moved to approve the minutes of the last two meetings. Pat seconded. Motion carried. Joe moved to approve the county vouchers. Pat seconded. Motion carried. The deputy clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
General…………………………….….…………….53,805.94
Road & Bridge…………………………….……..21,362.90
Building…………………………………………..29,924.62
Noxious Weed……………………………………. 9,998.03
Diversion…………………………………….……..1,380.01
Community Health………………………………..11,287.58
Employee’s P/R Misc W/H …………………………..64.50
Pam Bensel, County Clerk, phoned in that Amy Mason, Deputy Clerk, is to serve as acting secretary for commissioner proceedings whenever Pam is unable to, and to inform that she is assigning Amy Jo Tharp in the event that Pam and Amy are neither one available.
Pat asked about the health insurance rates going up in 2016. Amy presented the commissioners with a printout of the cost increase breakdown effective January 2016 and July 2016.
Joe moved to appoint Ashley Pearcy to the Library Board to replace Shelly Kurt until May, 2016. Pat seconded. Motion carried.
Joe moved to reappoint Megan Meile to the Library Board until April, 2016. Pat seconded. Motion carried.
Rodney Kelling came in to present the information he had obtained regarding which surrounding counties have full time EMT’s and how they are paid. The commissioners discussed some potential benefits of possibly hiring a few full time EMT’s in the future and asked Rodney if he thought there were employees who might be interested in this. Rodney stated that he felt more space would be needed for living quarters at the EMT training center if this transition were to be made. He said the space currently being rented by the church would need to be utilized. Joe said the loss of revenue from the church rent would need to be considered. Pat & Joe agreed that the subject of full time EMT’s needs some further thought and they might consider the possibility down the road.
Rodney asked that because it is possible for EMT’s to fluctuate year to year on qualifying for health insurance through the county (due to varying work hours), is it a possibility for the county to just pay the health insurance premium for a single plan for the EMT’s who qualify and if the employee opts to add spouse &/or children coverage to the plan they could be required to cover the difference in the premium amount. Pat directed the question to Amy for clarification who confirmed that this would not be an option. Based on the law regarding the current Affordable Care Act if an entity has a policy in place that pays the full premium for employees who choose to add spouse &/or children they have to adhere to the same policy for all employees who qualify for health insurance.
Joe brought up a suggestion made in a previous budget meeting by auditor, Theresa Dasenbrock from Lewis, Hooper & Dick that Rodney could maybe spend down the bequest fund. Rodney replied that he has always considered the bequest fund to be a sort of reserved emergency source for large unexpected expenses.
Pat asked Rodney if he could estimate a date when one of the ambulances will need to be replaced and Rodney said he had already looked at a couple of demos and will let them know.
Discussion was held regarding the plans for the power cots for Hugoton and Moscow ambulances.
Rodney informed the commissioners that some of the nicer radios (that allow communication between other counties, etc.) may need to be replaced soon.
Rodney asked Pat if he knew of any updated information regarding the windows that are supposed to be replaced at the EMT building. Pat said Wayne Harrison told him they have arrived but he will ask Wayne when they will be installed.
Tony Martin came in to report that the Road & Bridge grader had been put back together and was an easy fix. He was pleased to know that the rebuilt engine had everything.
Tony said the crew is trying to continue working on the 2 inch overlay of the roads, as the weather permits, stating that the rain has been a challenge. Road 26 (Woods Road) will need patchwork done before the overlay can be applied. He also assured that some other issues pertaining to standing water and culverts are being addressed.
Tony said he received a notice from the Kansas Highway Association regarding an emergency preparedness grant that one mobile 800 radio and two portable radios were supposed to be provided, free of charge, to the Road & Bridge Department. He thinks these will be nice assets and then gave the commissioners some paperwork to sign for the grant. It stated that there is no charge to obtain the radios but loss or damage is not the provider’s responsibility.
Tony said they are in need of a truck with a sand spreader and plow on the front. He will work up a spec sheet. The commissioners said a decision will occur at a later date pending a question they are going to ask Phillip Willis at the landfill and after further discussion.
Tony reported that the Hwy 51 project negotiations for widening the culvert by KDI will commence on August 24, 2015. Tony, Paul, Pat, Joe and Ted Heaton agreed the speed limit should be reduced coming into Hugoton on Hwy 51 near KDI and the Thrifty King grocery store and Paul suggested he send a letter to the chairman of KDOT expressing this need and inquiring of the process for getting the speed limit reduced. Joe moved that Paul send the letter. Pat seconded. Motion carried.
Tony asked if bids can be taken for 2 pickup trucks for his department. He presented the commissioners with spec sheets. Joe moved to approve Tony getting bids for 2 pickups. Pat seconded. Motion carried. Bids will be opened at the September 8, 2015 commissioner meeting @10:00 AM.
Ted Heaton informed the commissioners that the new AC unit for the Sheriff IT room was supposed to be arriving that day. He has been using a portable one from the courthouse to keep the room at the required temperature.
The commissioners stated that they feel it would be a good idea for all the department heads to have departmental meetings to discuss and exchange ideas with one another. They will discuss further at a later date the possibility of implementing this.
By motion the Board adjourned.
Attest: Amy Mason, Deputy County Clerk __________________________ Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
AUGUST 24, 2015
The Board of County Commissioners met for the Stevens County 2016 Budget hearing with all members present. Also present were Pam Bensel, County Clerk.
Pat declared the Stevens County 2016 Budget hearing open at 8:30am.
Joe moved to adopt the official 2016 Stevens County Budget. Dave seconded. Motion carried.
Pat moved to close the 2016 Budget hearing at 8:40am.
Pat moved to go into executive session for trade secrets for 30 minutes from 8:55am to 9:25am with Neal Gillespie and Mark Faulkner. Dave seconded. Motion carried.
Pat moved to go back into executive session for trade secrets for 15 minutes from 9:25am to 9:40am with Neal Gillespie and Mark Faulkner. Dave seconded. Motion carried. Meeting reconvened at 9:40am.
Dave moved to instruct Paul Kitzke to draft a new resolution to modify Resolution 01-06 to be in
compliance with State Supreme Court and Kansas Department of Health and Environment. Pat seconded. Motion carried.
Commissioners mentioned that the KS Hwy 51 project will begin on August 24th, 2015.
Dave started the discussion of Hugoton City helping with paying more of the dispatch billing. After further discussion, no decision was made. The Commissioners will discuss more at a later date.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
SEPTEMBER 8, 2015
The Board of County Commissioners met in regular session with all members present. Also present were Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Joe moved to approve the minutes of the last meeting. Pat seconded. Motion carried. Pat moved to approve the county vouchers. Dave seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
General…………………………….….………..249,441.11
Road & Bridge…………………….…………..338,875.50
Airport…………………………………………….5,592.13
Building……………………………………….…8,225.18
Noxious Weed……………………………………..9,517.35
Alcoholic Treatment…………………………….…237.50
Diversion……………………………………………302.75
Community Health……………….………………..36,444.63
Reg of Deeds Tech…………………………………845.27
Employee’s P/R Misc W/H…………………………. 96.75
Phillip Willis came in to ask if he needed to take bids to trade the 4-wheeler if it is under $10,000.00. The Commissioners said bids were not necessary.
Phillip said there’s a lot of concrete at the landfill and asked if the County could pay to have it crushed. Then when the concrete is sold, the money goes back to General/Misc-County Concrete in the revenue section. Commissioners agreed to pay for the crushing of the concrete.
Phillip asked about charges for individuals or companies buying dirt at the landfill, so the Commissioners discussed the cost.
Dave moved to charge $3.00 a ton for the people to load the dirt themselves and $5.00 a ton if the County loads the dirt. Joe seconded. Motion carried.
Pat moved to go into executive session for personnel for 10 minutes from 8:50am to 9:00am with Pam Bensel present. Dave seconded. Motion carried. Meeting reconvened at 9:00am. No action taken at this time.
Paul Kitzke talked to KDOT about changing the speed limit coming into town on Highway 56, east of town.
Rodney Kelling brought in carpet samples and a bid from Finishing Touches for the EMS building. The bid was not opened and the Commissioners asked Rodney to get more bids before they decide.
Rodney informed the Commissioners that he needs to replace 6 radios used for EMS/Fire and they are having trouble with the repeater at the northeast corner of town.
Susan Schulte came in to discuss the roof for the Memorial Hall and Courthouse. Susan asked if they wanted flat or pitched roof. Commissioners asked her to get a spec sheet so they could check the cost.
Susan informed them there is still water going underneath the building from the south outside corner by the Memorial Hall entrance. Commissioners will decide what avenue to take with that area.
Susan informed the Commissioners about the elevator door not working properly. The elevator maintenance person says it is working correctly but then it doesn’t open all the way, so he has to come back to work on it again. He’s trying to decide what needs to be done to correct the problem.
Ted Heaton came in to discuss the Sheriff’s department.
Pat moved to raise the speed limit on Whitham Road from 20 to 40mph. For a lack of a second, the motion dies. Commissioners decided to table the motion till Ted and Tony go look and decide at what point the speed needs to change from 20mph.
Pat asked to have the phone bill in the Commissioners room checked. Pat asked if the calls could be transferred into the Commissioners room.
Tony Martin came in and said there were contractors calling about rules for the transmission lines going up.
The overlay of County roads should be finished in 4 to 5 days. They have 1 to 2 miles to finish, south of Highway 51. Next week the Road Department will start back on 8 hour days.
As of August 24, 2015, J R Sands of Liberal, Kansas started working on the Highway 51 project. Kirkham and Michael will be helping with the billing for the project to receive the monies back from the Kansas Department of Transportation.
Tony says he is checking the approach off of Kennedy Street.
Bids were opened on two pickups for the Road Department.
Ghumm Auto 2015 F-150 4×4 ext Super cab $41,550.00
Trade 2005 F-150 Chev –14,000.00
Total $27,550.00
Ghumm Auto 2015 F-150 4×4 Crew cab $44,750.00
Trade 2002 F-250 Ford 4×4 Diesel -15,000.00
Total $29,750.00
Ghumm Auto 2015 F-150 4×4 ext Super cab $39,750.00
(Alt bid) Trade 2005 F-150 Chev –14,000.00
Total $25,750.00
Riley Chevrolet Buick 2015 Silverado LT Double Cab $43,970.00
4×4 Automatic
Trade 2005 F-150 Chev – 16,203.60
Total $27,766.40
Riley Chevrolet Buick 2015 Silverado LT Crew Cab $45,060.00
4×4 Automatic
Trade 2002 F-250 Ford 4×4 Diesel –16,863.80
Total $28,196.20
Dave moved to accept bid from Riley Chevrolet Buick for a 2015 Silverado LT Double Cab 4×4 Automatic with trade of a 2002 F-250 Ford 4×4 Diesel for a cost of $27,766.40 and the bid from Ghumm Auto for a 2015 F-150 4×4 ext Supercab with trade of a 2005 F-150 Chev for a cost of $27,550.00. Joe seconded. Motion carried.
Neal Gillespie, Economic Development Board members and Chamber Board members came in to discuss the Economic Development/ Chamber secretary. Present were Neal Gillespie, Toby Kehn, Leslie Hoggatt, Cathy Wolters, Ruth Van Horn, Courtney Leslie, Doug Martin, Curtis Crawford, and Judy Parsons.
Toby asked if the Commissioners would be willing to pay the allocated monies for the Economic Development secretary, $14,000.00, out of Economic Development fund to the Chamber of Commerce Board starting January 1, 2016.
Commissioners agreed to pay to the Chamber of Commerce Board starting January 1, 2016, the monies allocated for an Economic Development/ Chamber of Commerce secretary in the amount of $14,000.00.
Amy Mason took over taking minutes at this time.
Sevalan Brollier, Jim Rawlins, Debbie Stoddard and Jim Bell with the Moscow Senior Citizens came in to discuss the 2016 budget.
Sevalan feels the amount allocated to the Senior Citizens for 2016 will not be enough to operate and they will have to close the doors.
Dave suggested they come to the Commissioners when any building needs arise and the cost should be out of the building fund.
Dave wants Pam to check other counties to see what the mill levy and budgets are for their Senior Centers.
Dave says it will not close down and they will figure out a solution. Dave commended them on managing their money well.
Pat suggested calling Theresa Dasenbrock and asking if the 1 mill levy was voted on, could the Commissioners amend it.
Pat LeClerc came in to update the Commissioners on the BC-BS State Plan. Pat suggested keeping the charge for employees not meeting the State guidelines to $40.00 for 2016 even though the State is changing the 2016 earning period, then start effective January, 2017 at $20.00.
The vision plan is changing to the Surency Company.
Employees who terminate employment, the insurance will end that day instead of the end of the month. The County will be reimbursed for the difference of the month’s premium.
The insurance changes will be effective as of January 1, 2016.
Pat moved to change the Courthouse custodians under the County Clerk Department instead of GIS Department effective immediately. Joe seconded. Motion carried.
Pat moved for Susan’s pay to be changed from hourly to salary, (current hourly wage of $22.55 times 1820 hours) effective at the beginning of the next pay period, September 20, 2015. Joe seconded. Motion carried.
Pat moved to go into executive session for personnel for 5 minutes from 11:50am to 11:55am with Susan Schulte present. Joe seconded. Motion carried. Meeting reconvened at 11:55am.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
SEPTEMBER 21, 2015
The Board of County Commissioners met in regular session with Pat Hall and Joe Thompson present. Also present were Paul Kitzke, County Attorney, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Pat called the meeting to order. Pat moved to approve the minutes of the last meeting. Dave seconded. Motion carried. Joe moved to approve the county vouchers. Dave seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
General…………………………….….………..22,883.61
Road & Bridge…………………….………….100,009.63
Building………………………………………..15,000.00
Noxious Weed…………………………………….3,599.28
Community Health……………….……………….. 5,155.09
Employee’s P/R Misc W/H………………………….64.50
Commissioners received a letter from the Hugoton Senior Citizen Center asking to appoint Calvin May to replace Wendell Swinney as of September 21, 2015.
Dave moved to appoint Calvin May to replace Wendell Swinney as of September 21, 2015 to the Stevens County Council on Aging in Hugoton. Pat seconded. Motion carried.
Pat moved to appoint Dave as voting delegate for KAC with Joe as alternate and Pat as second alternate. Joe seconded. Motion carried.
Joe moved to appoint Pat as voting delegate for KCAMP with Joe as alternate. Dave seconded. Motion carried.
Pat moved to appoint Joe as voting delegate for KWORCC with Pat as alternate. Dave seconded. Motion carried.
Vernon Anderson came in to check on the amended CAFO regulations.
Dave moved to adopt Resolution 15-05 stating setback requirements change from 6,000 feet to 4,000 feet same as Kansas Statue. Pat seconded. Motion carried.
Nancy Honig came in to ask about the remaining 2015 budget monies for Extension Council. There will be one more distribution of taxes on October 31, 2015 to finish out the distributing of cash that funds the budgets.
The Commissioners will discuss the matter and make a decision at a later date.
Nancy discussed the possibility of some of the surrounding counties joining together to become one Extension Council group.
Pat was concerned about Stevens County not having any say about the monies levied for the Extension Council. Nancy told the Commissioners they would appoint the board the 1st time and then the board would be elected by the citizens from then on.
Rodney Kelling brought in spec sheets to send out for carpet bids at the EMS building.
Commissioners moved to approve Rodney getting bids for the carpet.
Ted Heaton came in to discuss the Sheriff’s Department.
Commissioners, Paul Kitzke, Ted Heaton and Tony Martin discussed the speed limit on Road Y and Highway 56 (Moscow/Hooker Road).
Commissioners asked Paul Kitzke to draw up a resolution to change the speed limit on Road Y and Highway 56 (Moscow/Hooker Road).
Tony Martin said the Road Department has finished overlaying but is still working on patching the roads.
Tony gave the Commissioners an approximate dollar amount saved on labor and utilities by switching from 8 hour day to a 10 hour day during the summer time.
Tony was discussing getting radios to put in the Road Department pickups.
Dave mentioned that he has not seen any Hospital signs that the City of Hugoton was going to put up in different areas to inform out of town emergency vehicles the direction to the Stevens County Hospital due to the unit train blocking ways into town.
Tony said he would check with Paul Nordyke, with the City of Hugoton.
Carl Eyman with KWORCC insurance (workman’s comp) for the County came in to show the Commissioners the different claims and the amount of money that has been spent in the different years.
Carl talked about safety trainings for the different entities.
Susan Schulte came in to present a specification sheet to get bids for the roof on the Memorial Hall and Courthouse.
Pat moved to have Susan get bids and to be opened on November 2, 2015 for a flat roof on the Memorial Hall and Courthouse. Joe seconded. Motion carried.
Pat moved to go into executive session for non elected personnel for 5 minutes from 10:18am to 10:23am with Susan Schulte. Dave seconded. Motion carried. Meeting reconvened at 10:23am. No action taken.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
OCTOBER 5, 2015
The Board of County Commissioners met in regular session with all members present. Also present were Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Joe moved to approve the minutes of the last meeting. Pat seconded. Motion carried. Dave moved to approve the county vouchers. Joe seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
General…………………………….….………..216,720.87
Road & Bridge…………………….…………..363,057.00
Airport…………………………………………….5,609.72
Building…………………………………………15,098.70
Noxious Weed……………………………………..7,919.63
Road Machinery………………………………..27,550.00
Noxious Weed Equipment………………………7,700.00
Highway Improvement…………………………..2,668.87
Alcoholic Treatment…………………………….…237.50
Diversion……………………………………………..50.84
Insurance Agency Damages……………………..3,930.00
Community Health……………….………………..35,062.55
Employee’s P/R Misc W/H…………………………. 64.50
Pat moved to approve the additional expenses to finish the EMS building in the amount of $1,800.00. Joe seconded. Motion carried.
Vernon Anderson checked in to see if Commissioners needed anything from him. They said everything is good.
Pat moved to replace GAAP Resolution 15-01 with GAAP Resolution 15-06 due to the changes of the wording by State Statute. Joe seconded. Motion carried.
Joe moved to accept Resolution 15-07 stating the desires to amend the posted speed limit on County Road 20 between County Road Y and Kansas Highway 56. Dave seconded. Motion carried.
Rodney Kelling brought in bids for carpet for the EMS building.
Finishing Touches Mohawk Group Pure Genius Broadloom Carpeting $6,194.25
Finishing Touches Mohawk Group Pure Genius Modular Carpet Tile $8,708.38
J & M Paint & Wallcovering Mohawk Group Pure Genius Broadloom Carpeting $6,297.00
Joe moved to accept bid from Finishing Touches for Mohawk Group Pure Genius Broadloom Carpeting in the amount of $6,194.25. Dave seconded. Motion carried.
Tony Martin came in and discussed roads being torn up by the truck traffic. He talked about what the State Statute says concerning this situation.
Ted Heaton checked in and reported everything is going good in the Sheriff’s Department.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
OCTOBER 19, 2015
The Board of County Commissioners met in regular session with all members present. Also present were Paul Kitzke, County Attorney, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Dave moved to approve the minutes of the last meeting. Pat seconded. Motion carried. Pat moved to approve the county vouchers. Dave seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
General…………………………….….………..56,659.99
Road & Bridge…………………….……………71,892.36
Noxious Weed……………………………………….169.45
Diversion………………………………………..1,081.44
Community Health……………….……………….15,337.88
911 E Wireless…………………………………..3,704.15
Employee’s P/R Misc W/H………………………….64.50
Pat moved to appoint Gwen Rawlins and Crystal Bach to the Southwest Kansas Area Agency on Aging board. Dave seconded. Motion carried.
Phillip Willis came in to have the Stevens County Solid Waste Management Plan letter approved. It states that Stevens County Landfill now charges the City of Hugoton and any other trash hauling company that operates within Stevens County and brings trash into the Stevens County Landfill twenty dollars per ton.
Pat moved to approve the Stevens County Solid Waste Management Plan letter. Dave seconded. Motion carried.
Pat moved to allow Phillip to take bids for crushing concrete and asphalt with bids to be opened on November 16, 2015 at 9:00am. Dave seconded. Motion carried.
Pat moved to drop the Surency Company for vision insurance and accept Superior as the County’s vision insurance. Dave seconded. Motion carried.
Tony Martin said the Road Department is finished with the asphalt work for this season.
Tony brought a specification sheet in for 1 2016 Tandem bid with a snow plow and sand spreader attachment.
Pat moved to allow Tony to get bids for a 2016 Tandem with a snow plow and sand spreader attachment to open on November 2, 2015 at 9:30am. Dave seconded. Motion carried.
Tony informed the Commissioners that the speed limit sign at Moscow has been changed.
Ted Heaton came in and said everything good at the Sheriff’s Department. He asked the Commissioners if they had anything for him.
Nancy Honig brought in the revised Extension Council budget for 2016 in the amount of $135,000.00 to be signed.
Nancy invited the Commissioners to a District informational meeting on the combining of counties to become a new Extension Council District. The meeting will be November 9, 2015 at 6:30 pm at the 4H Building.
Nancy explained that the Commissioners would appoint the board the 1st time and then the board would be elected by the citizens at the General Elections in November.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
NOVEMBER 2, 2015
The Board of County Commissioners met in regular session with all members present. Also present were Paul Kitzke, County Attorney, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Joe moved to approve the minutes of the last meeting. Dave seconded. Motion carried. Joe moved to approve the county vouchers. Dave seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
General…………………………….….………..194,426.63
Road & Bridge…………………….……………110,655.20
Airport……………………………………………..5,641.19
Noxious Weed………………………………………6,761.57
Highway Improvement………………………..255,987.95
Alcoholic Treatment…………………………….…237.50
Diversion…………………………………………1,074.97
Community Health……………….………………..34,158.55
Employee’s P/R Misc W/H…………………………. 64.50
Seth Gillespie came in to interview for the Stevens County Hospital board member position. Commissioners asked Seth questions and he explained his outlook on the position.
Joe moved to appoint Seth Gillespie to the Stevens County Hospital board to replace Dean Van Horn for the remaining of his 3 year term. Seth starts 11-2-2015 through 12-31-2018. Pat seconded. Motion carried.
Tony Martin came in and reported that the Highway 51 project is not completed and the amount of days has expired.
Tony said the Road and Bridge guys have winterized the asphalt plant.
Tony came in to have bids for a 2016 Tandem with a snow plow and sand spreader attachment.
Joe Moss with Peterbilt of Garden City 2016 Peterbilt tandem $117,650.00
Snow Plow & v box spreader 57,592.00
Trade in 93 Ford L900 dump truck -10,000.00
$165,242.00
Travis Apsley with Liberal Kenworth 2016 Kenworth T800 dump truck $114,881.00
(Sent in a bid) Snow Plow & v box spreader 57,592.00
Trade in 93 Ford L900 dump truck -13,500.00
$158,973.00
After discussion, Tony informed the Commissioners that the bid from Liberal Kenworth did not meet the specifications sent out.
Joe moved to accept the bid from Peterbilt for a 2016 Peterbilt tandem and snow plow & v box spreader with trade in of a 93 Ford L900 dump truck at a cost of $165,242.00. Dave seconded. Motion carried.
Ted Heaton came in to ask if he could change the name of Feterita to Heaton Meadows.
Susan Schulte brought in bids for the Memorial Hall and Courthouse roofs.
Kevin Gwaltney with Diamond Roofing $136,570.00
Richard Vertrees with Aqua Shield Roofing $129,208.97
Dave moved to accept the bid from Aqua Shield Roofing in the amount of $129,208.97 to replace the Memorial Hall and Courthouse roof. Pat seconded. Motion carried.
Neal Gillespie came in to bring the Commissioners hunting caps.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
NOVEMBER 16, 2015
The Board of County Commissioners met in regular session with all members present. Also present were Paul Kitzke, County Attorney, Pam Bensel, County Clerk and Marie Austin, Hugoton Hermes. Joe moved to approve the minutes of the last meeting. Dave seconded. Motion carried. Joe moved to approve the county vouchers. Dave seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
General…………………………….….………..35,884.44
Road & Bridge…………………….………….121,796.59
Fair……………………………………………….2,969.82
Services for Elderly……………………………..4,676.04
Extension Council………………………………3,504.52
Noxious Weed……………………………………….139.68
Library…………………………………………48,029.44
Hospital Maint…………………………………51,191.22
Diversion………………………………………….159.00
Community Health……………….……………….13,579.06
Employees Benefit-Library……………………65,235.89
Employee’s P/R Misc W/H………………………….64.50
Ted Heaton stopped in to check if Commissioners needed anything and says everything going good at Sheriff’s office.
Commissioners had Vanessa Willis come in to discuss the money in the depletion fund. They are checking on interest for CD’s for investing the money.
Rodney Kelling came in to present 3 bids for 6 mobile radios from Snyder Radio-$6,521.00, Mobile Radio-$7,155.50 and Nex-Tech-$6,500.00.
Dave moved to accept the bid from Snyder Radio for 6 mobile radios in the amount of $6,521.00. Joe seconded. Motion carried.
Rodney talked about a new ambulance. There is a demo ambulance that could be brought in if they wanted to look at it.
Phillip Willis brought in bids for 3,000 ton concrete crushing and 1,100 ton asphalt crushing.
Heartstone – $39,105.00
S&S Rock Crushing – $47,740.00
Lee Construction Inc – $38,775.00
Pat moved to accept the bid from Lee Construction Inc in the amount of $38,775.00. Joe seconded. Motion carried.
Phillip informed the Commissioners that Bultman Tire is bringing chopped tires into the landfill without being charged. Phillip asked if he could charge Bultman Tire $158.00 a ton to bring chopped tire into the Landfill.
Pat moved to allow Phillip to charge Bultman Tire $158.00 a ton to bring chopped tire into the Landfill. Joe seconded. Motion carried.
Tony Martin came in and discussed the Highway 51 project with the Commissioners. Tony said he talked with J R Sands about when the project could be finalized.
Tony said at Road 13 and Road L there is a blind corner, so he asked if he should put stop signs at the corners. Tony and Commissioners will check the corner out and discuss next meeting.
Ted Heaton gave his opinion and Paul Kitzke said he needs to draw up a resolution if they decide to put up stop sign.
Pat moved to go into executive session for non elected personnel for 5 minutes from 9:30am to 9:35am with Tony. Joe seconded. Motion carried. Meeting reconvened at 9:35am. No action taken.
Joe asked about paying part of the bills from previous years that Moscow Senior Citizens spent on the Senior Citizens building. No decision was made.
Nancy Honig, Josh Morris and Tia Bell came in to about the redistricting of the Extension Council to join other counties.
Pat moved to set the starting wage of a newly elected or appointed County Clerk, County Treasurer or Register of Deeds at $35,000.00 for purpose of election. Joe seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
NOVEMBER 23, 2015
A special meeting was called with Knipp Equipment, the Hospital Board and Hospital maintenance at 6:00pm on November 23, 2015 for discussion on the HVAC system upgrade project. Commissioner Dave Bozone, Joe Thompson and Pat Hall were present. Also present was Pam Bensel, County Clerk.
Christian Knipp, Dwayne Vaughn and Phil Voegeli with Knipp Equipment, Linda Stalcup, Kirk Heger, Benny Cabrera and Keith Rome with Stevens County Hospital Board and Trevor Mangels as Hospital maintenance.
Pat Hall, Chairman, moved to open the special meeting at 6:00pm.
Dwayne presented two proposals for the North end of the Hospital in the amount of $2,243,466.00 and $2,492,782.00.
Commissioners had some concerns with the agreement so Knipp Equipment will be checking on some of the concerns then get back with the Commissioners and Hospital board.
No decisions were made at this time.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
DECEMBER 2, 2015
A special meeting was called with Extension Council members at 6:00pm on December 2, 2015 for discussion on the combining of county districts. Commissioner Dave Bozone, Joe Thompson and Pat Hall were present. Also present was Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.
Nancy Honig, Josh Morris and Nancy Johnson were the Extension Council members.
Pat Hall, Chairman, moved to open the special meeting at 6:00pm.
Jim Linquist and J D McNutt were on a telephone conference call with all present at the meeting. Jim and J D explained how the districting works and the pro and cons for the County. Commissioners asked questions about their concerns. Some concerns were losing control of the monies for the county, elected board, district board makes decision on how funds are spent, state cap lid law coming in 2018, comingling of funds with other counties, who decides which county the main office will be and who the board will answer to.
No decision was made at this time.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
DECEMBER 7, 2015
The Board of County Commissioners met in regular session with all members present. Also present were Paul Kitzke, County Attorney, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Joe moved to approve the minutes of the last meeting. Dave seconded. Motion carried. Joe moved to approve the county vouchers. Dave seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
General…………………………….….………275,556.49
Road & Bridge…………………….………….159,381.91
Airport…………………………………………..2,825.77
Building…………………………………………6,336.95
Noxious Weed…………………………………..12,596.55
Highway Improvement…………………………48,029.44
Alcoholic Treatment………………………………237.50
Diversion………………………………………….377.58
Community Health……………….……………….34,041.99
Employee’s P/R Misc W/H………………………….96.75
Russell Childhood Development of Garden City brought in some goodies for the Commissioners to express their thanks for the support in 2015.
Ted Heaton came in to explain a situation with transporting an inmate. Rodney was unable to attend the meeting.
Vanessa Willis came in to discuss how to invest the County’s money.
Pat moved to go into executive session for non elected personnel for 10 minutes from 9:26am to 9:36am with Paul Kitzke, County Attorney and Ted Heaton. Dave seconded. Motion carried. Meeting reconvened at 9:36am. No action taken.
Tony Martin came in to discuss the intersection at Road L and Road 13. There was discussion whether to put a yield or stop sign up on the east and west or north and south sides.
Joe moved to put stop signs on the north and south sides of the corner of Road 13. Pat seconded.
Motion carried.
After further discussion, Dave moved to change speed limit on Road P between Road 10 and Road 11 from 45 mph to 65 mph. Pat seconded. Motion carried.
Tony informed the Commissioners that J R Sands requested a 14 day extension on the Highway 51 project and KDOT approved 7 days.
Warren Willis and Walter Beesley came in, representing a group of farmers, to ask if the county right of way could be used for gas lines. Dave explained that the Commissioners have allowed Non Profit Utility companies to use the county’s right of way for gas lines.
The 2016 Holiday list was presented to the Commissioners.
Joe moved to accept the 2016 Holiday list. Pat seconded. Motion carried.
Pat moved to reappoint Rodney Kelling to the Southwest Kansas Regional Emergency Planning Council. Joe seconded. Motion carried.
Pat moved to put a note by the time clock to serve as a reminder to not clock in sooner than 10 minutes prior to start of business and to take a full hour for lunch. Joe seconded. Motion carried.
Dave moved to pay Moscow Senior Citizens back for the past 2013 and 2014 building cost. Pat seconded. Motion carried.
Joe moved to amend the previous motion and pay Moscow Senior Citizens $2,500.00 toward past building repair costs and request any future building repairs be forwarded to the Commissioners for approval to be paid out of the County Building fund. Dave seconded. Motion carried.
Dave moved to go into executive session for non elected personnel for 15 minutes from 10:26am to 10:50am with Paul Kitzke, County Attorney. Joe seconded. Motion carried. Meeting reconvened at 10:50am. No action taken.
Pat moved to go into executive session for non elected personnel for 5 minutes from 10:58am to 11:03am with Paul Kitzke, County Attorney and Ted Heaton. Joe seconded. Motion carried. Meeting reconvened at 11.03am. No action taken.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Pat Hall, Chairman
COMMISSIONERS PROCEEDINGS
DECEMBER 21, 2015
The Board of County Commissioners met in regular session with Joe Thompson and Dave Bozone present. Also present were Paul Kitzke, County Attorney, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Joe moved to approve the minutes of the last meeting. Dave seconded. Motion carried. Joe moved to approve the county vouchers. Dave seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts.
General…………………………….….………41,407.30
Road & Bridge…………………….………….33,996.88
Building………………………………………..3,588.35
Noxious Weed……………………………………..148.58
Highway Improvement……………………….22,735.16
Diversion………………………………………1,025.00
Ambulance Bequest……………………………..580.96
Community Health……………….……………….7,369.46
Fire Bequest………………………………………580.95
911 E Wireless…………………………………1,757.00
Wekando……………………………………….3,750.00
Employee’s P/R Misc W/H………………………..64.50
Rodney Kelling brought in the 2015 encumbrance letter for Fire, EMS and Civil Defense. The Commissioners decided to wait to make a decision at the next meeting on January 4, 2016.
Rodney reported since the remodeling at the EMS building, the gas bill cost has been cut in half.
Judy Parsons came in to be reappointed to the Economic Development Board. Commissioners asked if she would be willing to serve another 4 year term. She agreed to serve.
Dave moved to reappoint Judy Parsons to the Economic Development Board for another 4 year term. Joe seconded. Motion carried.
Dave moved to reappoint Jan Leonard to the Economic Development Board for another 4 year term. Joe seconded. Motion carried.
Tony Martin came in to discuss Road & Bridge business.
Tony reports that the work on the Highway 51 project is finished until January, 2016.
Joe moved to accept Resolution 15-08 to install stop signs at the intersection of Road 13 and Road L on the North and South sides. Dave seconded. Motion carried.
Joe moved to have all monthly and biweekly employees be combined into one pay period as biweekly. The County Clerk will adjust the monthly pay accordingly. Dave seconded. Motion carried.
Jack Rowden and Gary Gold came for the bid opening for interest of financing the hospital ac/heating project.
Citizens State Bank 2.45% interest five year term principal $1,498,456.00
First National Bank 2.50% interest five year term principal $1,498,456.00
Dave moved to accept the bid from Citizens State Bank for payment of ac/heating project on the Stevens County Hospital in the amount of $1,498,456.00 with interest of 2.45%. Joe seconded. Motion carried.
Vanessa Willis came in to inform the Commissioners on how much the County is paying the City of Hugoton for specials at the Pioneer Manor.
Steve Ekbert, Phill Ryan, Ted Heaton and Susan Schulte came in to discuss the new 911 system update. Steve explained that some Counties are going with the State level software system. Steve says the software system being used now will not be supported anymore. Steve and Phill explained the cost of the system and when the technology upgrade will start.
Ted said he is fine with this system but he wanted to learn more about it and see how it actually works before he makes a final decision.
Tony Martin came in to bring a 2 year contract from Kirkham and Michael for bridge inspections in the county.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Pat Hall, Chairman