COMMISSIONERS PROCEEDINGS

JANUARY 7, 2013

 

The Board of County Commissioners met in regular session with all members present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Dave called the meeting to order.  Jim moved to approve the minutes of the last meeting. Gary seconded.  Motion carried.  Dave moved to approve the county vouchers.  Jim seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General……………………………………215,402.60

Road & Bridge…………………………….156,310.33

Airport……………………………………….5,343.49

Building………………..……………..…….91,563.33

Noxious Weed…………………………..…….9,478.72

Alcoholic Treatment…………………..…….…237.50

Diversion……………………………..…………300.00

Community Health…………….….………….24,893.17

WEKANDO……………………………….257,586.14

Employee’s P/R Misc W/H…………..……..…..32.31

 

Pat Hall came in to observe the meeting.

 

Jim moved to appoint the Hugoton Hermes as the official newspaper for Stevens County.  Dave   seconded.  Motion carried.

 

Gary moved to have Citizens State Bank as the bank depository for Stevens County.  Jim seconded.  Motion carried.

 

Gary moved to have First National Bank as secondary depository for Stevens County.  Jim seconded.  Motion carried.

 

Dave moved to continue the meeting days and time on the 1^st and 3^rd Mondays at 8:30am unless Monday is a county holiday then the meeting will be on Tuesday.  Jim seconded.  Motion carried.

 

Pam Bensel, County Clerk presented the GAAP waiver Resolution13-01 to be approved and signed.  Dave moved to adopt the GAAP Resolution 13-01.  Gary seconded.  Motion carried.

 

David Snyder came in to interview as a prospective board member for the Stevens County Hospital Board. He introduced himself and discussed his interest and concerns for the community.  Commissioners and Bob asked him questions of concerns people might have.

 

Pat Hall asked the Commissioners about a concern he had.  Pat asked if it would be better to have a private ran pharmacy instead of the County having one.  Dave expressed with the Pharmacy being open on Saturday has helped a lot of the citizens.

 

Pam Bensel presented a letter from Connie Gold in the Treasurer’s Department to encumber the remaining monies in the 2012 Treasurer’s budget in the amount of $4,000.00 for extra personnel.

 

Gary moved to allow Connie Gold to encumber the remaining monies in the 2012 Treasurer’s budget in the amount of $4,000.00 for extra personnel.  Jim seconded.  Motion carried.

 

Pam Bensel presented a 2012 encumbrance letter from Robert Rich at the Wellness Center in the amount of $5,571.59.  The Commissioners will discuss this at the next meeting, January 21, 2013.

 

Robert sent a letter to the Commissioners asking for a 3% raise for Michael Rickman.  Michael works part time at the Wellness Center.

 

There are only 2 other part time employees so the Commissioners agreed to allow a 3% raise for Tammy Peterson at the Sheriff’s office and Roger Lynch with Planning and Zoning.

 

Dave moved to approve the 3% raise for Michael Rickman, Tammy Peterson and Roger Lynch.  Jim seconded.  Motion carried.

 

J C Cantrell asked to change the percentage split on the transfer of monies left in 2012 for the Road & Bridge Fund to Fund 220- Road Machinery from (1/2) to (1/3) and Fund 225-Highway Improvement from (1/2) to (2/3).

 

Jim moved to approve the change in the percentage split for the transfer of monies left in 2012 for the Road & Bridge Fund to Fund 220- Road Machinery from (1/2) to (1/3) and Fund 225-Highway Improvement from (1/2) to (2/3).  Dave seconded.  Motion carried.

 

Commissioners discussed the grant Neal Gillespie is working on for the 4 lane- turning lane into the Stevens County Industrial Park.  J C suggested getting in contact with Larry Thompson of Garden City and Chuck Oldaker of Ulysses.  They both work for KDOT.

 

Kim Harper, Gary Rowden and Jan Leonard with Hugoton City came in to talk about putting a  substation in the Stevens County Industrial Park.  They will need 2 acres of land for the project.

 

Dave moved to go into executive session for land acquisition for 10 minutes from 10:13am to 10:23am with County Counselor, Robert Johnson, Pat Hall, Kim Harper, Gary Rowden and Jan Leonard present.  Jim seconded.  Motion carried.  Meeting reconvened at 10:23am.  No action taken.

 

Commissioners asked Linda Stalcup and Rachel Crane to come in to visit about the extra bills paid through the Building Fund budget instead of through the Hospital/Pioneer Manor budget.

 

Linda also discussed the CMS payments.

 

Paula Rowden brought in the 2012 encumbrance letter for the Community Health Department in the amount of $36,450.00.

 

Dave moved to allow the 2012 encumbrance letter for the Community Health Department in the amount of $36,450.00.

 

Paula Rowden informed the Commissioners about the different services provided by the Community Health Department for the community, some in county client and some out of county clients.

 

Rodney brought in the 2012 Encumbrance letter for the Fire Department and EMS Department.  He will present it at the January 7, 2013 meeting instead.

 

Ted Heaton came in to complain about not knowing it was Commissioner meeting day.  He had bills that needed paid.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                       ________________________________                                                                                            Dave Bozone, Chairman

 

 

COMMISSIONERS PROCEEDINGS

JANUARY 21, 2013

 

The Board of County Commissioners met in regular session with all members present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Dave called the meeting to order.  Dave moved to approve the minutes of the last meeting. Jim seconded.  Motion carried.  Pat moved to approve the county vouchers. Jim seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….…..64,871.82

Road & Bridge…………………….….……6,762.76

Airport……………………….……..…… 51,375.00

Building…………………….……….………4,238.31

Employees Benefit………………….…..247,040.00

Noxious Weed………………………………..955.35

Library………………………………..…..98,194.75

Insurance Agency…………………….…138,594.00

Alcoholic Treatment…………………………237.50

Community Health……………….………….3,943.50

Fire Bequest……………………..…………..970.00

 

Pat moved to appoint Dave Bozone as Chairman. Jim seconded.  Motion carried.

 

Pat moved to appoint Jim Bell as Vice Chairman.  Dave seconded.  Motion carried.

 

Jim moved to appoint Pat as delegate to the WEKANDO Board.  Dave seconded.  Motion carried.

 

Dave moved to appoint Jim as delegate to the Port Authority Board.  Pat seconded.  Motion carried.

 

Dave moved to appoint Robert Johnson as County Counselor for 2013.  Jim seconded.  Motion carried.  Pat voted no.

 

Susan Schulte came in to update the Commissioners on the Courthouse.

 

Susan asked the Commissioners if she could set up a time for the annual carpet cleaning with a professional cleaning service again this year.  The Commissioners were in agreement.

 

Susan told the Commissioners Mario felt it was time to get new mini blinds for the Memorial Hall kitchen.  The last ones were purchased from J C Penney. The Commissioners agreed to allow the purchase of the mini blinds.

 

Susan informed the Commissioners there were 9 tables in the Memorial Hall that needs replaced.  Pat suggested checking prices on wood tables and plastic tables.  They also talked about all the tables need to match.  Susan will check on prices of both.

 

Susan talked about the heating and cooling in the Courthouse and Memorial Hall.  KNIPP Equipment Inc d/b/a Kansas Trane Service Co out of Wichita has been working with the county at this time.

 

Commissioners suggested for Susan to get some heating and air conditioning companies to come to the Commissioner meeting with different ideas.

 

Susan updated the Commissioners on the boiler situation.  There are some of the offices that are getting a lot of heat making it too hot in the room so KS Trane has ordered shut of valves for the radiator units in some of the offices.

 

There are some plumbing issues in the Memorial Hall so Tatro Plumbing gave a quote of $2,930.00 to cover the project.

 

Jim moved to accept the quote from Tatro Plumbing in the amount of $2,930.00 to cover the Memorial Hall project.  Pat seconded.  Motion carried.

 

Pam Bensel presented the 2012 encumbrance letter from Robert Rich at the Wellness Center in the amount of $5,571.59.

 

Jim moved to allow the 2012 encumbrance letter for the Wellness Center in in the amount of $5,571.59.  Pat seconded.  Motion carried.

 

J C Cantrell came in to update the Commissioners on the Road and Bridge Department.

Dave moved to go into executive session for non-elected personnel for 15 minutes from 9:34am to 9:49am with County Counselor, Robert Johnson and J C present.  Pat seconded.  Motion carried.  Meeting reconvened at 9:49am.

 

Anis Rodriguez and two other individuals came in to discuss renting the Memorial Hall.  There was a situation before that raised a question on the renting of the hall.  Commissioners agreed to allow her to rent the hall.

 

Rodney Kelling came in to inform the Commissioners the cots for the 2 ambulances are in and waiting to be installed.

 

Rodney received a donation from the Stevens County Medical Foundation which will be used to help pay for the installation of the cots.

 

Rodney informed the Commissioners the Fire Department was going to have a training burn on Saturday, January 26 at 1:00pm.

 

Rodney invited the Commissioners to tour the EMS/Fire Building at any time and to look at any of the equipment.

 

Michael Perry and Richard Vertrees with Aqua Shield came in to talk to the Commissioners.

 

Dave moved to go into executive session for land acquisition for 17 minutes from 10:28am to 10:45am with County Counselor, Robert Johnson, Michael Perry and Richard Vertrees present.  Pat seconded.  Motion carried.  Meeting reconvened at 10:45am.

 

J C Cantrell came back in to go over some county business.

 

Dave moved to go into executive session for non-elected personnel for 10 minutes from 11:00am to 11:10am with County Counselor, Robert Johnson and J C present.  Pat seconded.  Motion carried.  Commissioners came out of executive at 11:10am.

 

Pat moved to go back into executive session for non-elected personnel for 20 minutes from 11:10am to 11:30am with County Counselor, Robert Johnson and J C present.  Dave seconded.  Motion carried.  Meeting reconvened at 11:30am.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                       ________________________________                                                                                            Dave Bozone, Chairman

 

 

COMMISSIONERS PROCEEDINGS

FEBRUARY 4, 2013

 

The Board of County Commissioners met in regular session with all members present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Dave called the meeting to order.  Pat moved to approve the minutes of the last meeting.  Dave seconded.  Motion carried.  Pat moved to approve the county vouchers. Dave seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….….631,545.58

Road & Bridge…………………….……..148,945.50

Airport……………………….……..……….5,504.43

Fair………………………………………….62,125.00

Services for Elderly………………………..97,015.00

Building…………………….……….………27,347.47

Employees Benefit………………….………41,110.50

Noxious Weed……………………………….9,671.84

Diversion……………………………………1,709.04

Hospital Maint………………………….1,150,000.00

Alcoholic Treatment……………………….….237.50

Community Health……………….………….25,541.68

Airport Grants………………………………21,470.21

Employee’s P/R Misc W/H………………..….282.92

 

Judge Kim Schroeder came in to ask about buying the furniture in his office which includes the desk, book shelf, credenza and chair, to take to Topeka with him.

 

Commissioners asked Kim to get a value of the office furniture and let them know.

 

Tony McBride and Ashley Fiss came in to discuss the Community Health Department, Physical Therapy and EMS bathroom project.

 

Tony gave the Commissioners bids for Health Department, Physical Therapy and EMS:

 

Mechanic-plumbing and hvac which excludes fire sprinkler comparison

 

Central Air Conditioning – base bid                          $320,043.00

Alternate #l pool infstct   $ 51,481.00

Alternate #2 hydro pool   $   4,261.00

Total                                $375,785.00

 

Rebar comparison

 

Midwest Steel – base bid                                         $  11,559.00

Alternate #1 pool infstrct             $    4,653.00

Alternate #2 hydro pool                               -0-       

Total                                             $  16,212.00

 

Concrete comparison

 

McBride Construction – base bid                              $  215,132.00

Alternate #1 pool infstrct   $    31,272.00

Alternate #2 hydo pool                        -0-

Total                                   $  246,404.00

 

Electrical comparison

 

Davis Electric – base bid                                          $  314,306.00

Alternate #1 pool infstrct               $   21,193.00

Alternate #2 hydro pool                 $     8,640.00

Total                                               $ 344,139.00

 

Pat moved to accept the base bids for the project and a 5% contingency amount for possible change orders.  Dave seconded.  Motion carried.

 

Keith Rome came in to interview as a prospective board member for the Stevens County Hospital Board. He introduced himself and explained that he doesn’t know a lot about the hospital but has an interest in it.  He says it is a very important part of the community and has had involvement with several of the board members.  Commissioners and Bob asked him questions of concerns that the people might have.  The Commissioners thanked him for coming in and they appreciate his willingness to serve.

 

Linda McCrary came in to interview as a prospective board member for the Stevens County Hospital Board. She introduced herself and explained her point of view of the hospital and Pioneer Manor.  Commissioners and Bob asked her questions of concerns that the people might have.  The Commissioners thanked her for coming in and they appreciate her willingness to serve.

 

Dale Noyes came in to ask when Black Hills Energy will be getting the gas line in and hooked up.  Bob said they’re working on it but doesn’t know when they will get the gas turned on.

 

Ton Fuhrmann and Terry Lawhon came in to meet the new commissioner, Pat Hall, and discuss the appraisal hearing with Exxon Mobil.

 

Pat asked Tom if he could explain the difference of the appraisal methodology in place value and market value.

 

Ted Heaton came in to report on the Sheriff’s Department and to inform the Commissioners that he will be putting in for another bid on a pickup.

 

Phillip Willis came in to have papers signed on the annual report of Noxious Weed, the nomination for Phillip Willis as Weed Supervisor and the Black-footed ferret law.

 

Dave moved to go into executive session for non-elected personnel for 15 minutes from 10:15am to 10:30am with County Counselor, Robert Johnson present.  Pat seconded.  Motion carried.  Meeting reconvened at 10:30am.

 

Pete Earles, Neal Gillespie, Brian Hemann, Mike Eshbaugh, Wayne Tate, Gary Baughman, Jack Rowden, Kim Harper, Bob Mason, Paul Nordyke and Tom Hicks came in to discuss land acquisition.

 

Dave moved to go into executive session for land acquisition for 25 minutes from 10:35am to 11:00am with County Counselor, Robert Johnson, Pete Earles, Neal Gillespie, Brian Hemann, Mike Eshbaugh, Wayne Tate, Gary Baughman, Jack Rowden, Kim Harper, Bob Mason, Paul Nordyke and Tom Hicks present.  Jim seconded.  Motion carried.  Meeting reconvened at 11:00am.

 

Pat moved to go back into executive session for another 30 minutes for land acquisition from ll:00am to 11:30am with County Counselor, Robert Johnson, Pete Earles, Neal Gillespie, Brian Hemann, Mike Eshbaugh, Wayne Tate, Gary Baughman, Jack Rowden, Kim Harper, Bob Mason, Paul Nordyke and Tom Hicks present.  Dave seconded.  Motion carried.  Meeting reconvened at 11:30am.

 

Jim moved to reappoint Dave Bozone to the Cimarron Basin Corrections Advisory Board.  Pat seconded.  Motion carried.

 

J C Cantrell came in to talk about the road projects for 2013.  He informed the Commissioners that the materials are starting to come in for the projects.

 

The Commissioners were informed that Janie Gaskill is interested in the lots south of town at the Pioneer Addition.

 

Dave moved to go into executive session for non-elected personnel for 10 minutes from 11:40am to 11:50am with County Counselor, Robert Johnson and Pam Bensel present.  Pat seconded.  Motion carried.  Meeting reconvened at 11:50am.

 

Dave moved to go into executive session for land acquisition for 5 minutes from 11:50am to 11:55am with County Counselor, Robert Johnson present.  Pat seconded.  Motion carried.  Meeting reconvened at 11:55am.

 

Megan Sullivan, Ashley Fiss and Tony McBride came in to discuss the importance of the therapy pool for Physical Therapy.  Megan explained how the pool works for the individual patients.  It would be a great benefit for the patients.

 

Pat asked Tony McBride to check into a gas boiler instead of an electric one for the pool.

 

Dave moved to appoint Keith Rome to the Hospital Board.  Pat seconded.  Motion carried.  Jim voted no.

 

Paula Rowden came in to explain where the revenue monies are received from for the Community Health Department.

 

Paula explained that the State of Kansas will help the Health Department collect the unpaid bills.

 

Dave moved to allow Paula to turn the unpaid bills for the Community Health Department over to the State of Kansas to withhold from individuals state withholding taxes.

 

Dave moved to go into executive session for non-elected personnel for 20 minutes from 1:50pm to 2:10pm with County Counselor, Robert Johnson and J C Cantrell present.  Pat seconded.  Motion carried.  Meeting reconvened at 2:10pm.

 

Commissioners decided to meet on Thursday, February 7, 2013 to interview candidates for the Road Supervisor position.

 

Commissioners discussed changing the amount per lot from $4,000.00 to $6,000.00 in the Pioneer Addition.  No action taken.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                       ________________________________                                                                                            Dave Bozone, Chairman

 

 

COMMISSIONERS PROCEEDINGS

FEBRUARY 7, 2013

 

Chairman Dave Bozone called a special meeting at 7:00pm on the evening of February 7, 2013 with all members present.  Also present was County Clerk, Pam Bensel.

 

The Commissioners are interviewing for the Stevens County Road Supervisor position.

 

Dave moved to go into executive session for non-elected personnel for 30 minutes from 6:55pm to 7:25pm with Tony Martin present.  Pat seconded.  Motion carried.  Meeting reconvened at 7:25pm.

 

Pat moved to go into executive session for non-elected personnel for 30 minutes from 7:30pm to 8:00pm with Jeff Cox present.  Jim seconded.  Motion carried.  Meeting reconvened at 7:50pm.

 

Pat moved to go into executive session for non-elected personnel for 30 minutes from 7:55pm to 8:25pm with Billy Bell present.  Dave seconded.  Motion carried.  Meeting reconvened at 8:25pm.

 

Dave decided to meet again on February 11, 2013 so the Commissioners could think about the interviews for a few days.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                       ________________________________                                                                                            Dave Bozone, Chairman

 

 

COMMISSIONERS PROCEEDINGS

FEBRUARY 11, 2013

 

Chairman Dave Bozone called a special meeting at 6:30pm on the evening of February 11, 2013 with all members present.  Also present was County Clerk, Pam Bensel.

 

The Commissioners discussed the interviews of Tony Martin, Jeff Cox and Billy Bell for the Road Supervisor position.

 

Dave moved to offer J C Cantrell’s job to Tony Martin as Road Supervisor starting April 1, 2013.  Pat seconded.  Motion carried.  Jim voted no.

 

Pat moved to start the new Road and Bridge Supervisor at $56,000.00 a year.  Dave seconded.  Motion carried.

 

Neal Gillespie came in to discuss putting signs on the highways entering into both Hugoton City and Moscow City and a traffic impact study on Highway 51 in front of the Stevens County Industrial Park.

 

Dave moved to help both cities, Hugoton and Moscow with the cost of the 2 signs each but not over $3,800.00 altogether.

 

Dave moved to pay for an update of a traffic impact study on Highway 51 in front of the Stevens County Industrial Park at a cost of $7,500.00.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                       ________________________________                                                                                            Dave Bozone, Chairman

 

 

COMMISSIONERS PROCEEDINGS

FEBRUARY 19, 2013

 

The Board of County Commissioners met in regular session with Dave Bozone and Pat Hall present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Dave called the meeting to order.  Pat moved to approve the minutes of the last meeting.  Dave seconded.  Motion carried.  Pat moved to approve the county vouchers. Dave seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….….38,543.59

Road & Bridge…………………….……..42,107.55

Building…………………….……….………6,772.19

Noxious Weed………………………………..736.97

Diversion…………………………….…….…840.27

Ambulance Bequest…………………….…..…39.00

Community Health…………………….…..3,463.70

Airport Grant……………………………….4,535.54

Employee’s P/R Misc W/H……………….…..76.36

 

Jorge Camacho came in to inform the Commissioners about flood in the bathroom in the little Courtroom on the 3^rd floor of the Courthouse.  He shared what the damages were.

 

Pat moved to sell the City of Hugoton a 2 acre tract in the SE 15-33-37 at the Stevens County Industrial Park at a cost of $5,000.00 for a new substation.  Dave seconded.  Motion carried.

 

Greg and Sherry Morris came in to discuss the cost of possibly getting a therapy pool at the new Physical Therapy building.

 

Tom Robb brought in the right of way water easement for the water line west of town to the Abengoa plant.

 

Dave moved to grant the sale of the right of way water easement to put a water line west of town to the Abengoa plant at a cost of $5,000.00.  Pat seconded.  Motion carried.

 

Pat moved to adopt Resolution 13-02 introduced by Stevens County in opposition of placing the Lesser Prairie Chicken on the Endangered Species Act.  Dave seconded.  Motion carried.

 

Rodney Kelling came in to discuss a matter at the EMS department.

 

Dave moved to go into executive session for non-elected personnel for 10 minutes from 9:27am to 9:37am with Bob Johnson, County Counselor and Rodney Kelling present.  Pat seconded.  Motion carried.  Meeting reconvened at 9:37am.

 

Rodney also asked about getting a different credit card for the EMS Department.  They currently have a Phillips 66 gas card and with the ambulance transfers there are not very many Phillips 66 stations to use the card.  He asked for a visa credit card or master card.

 

Pat moved to allow Rodney to get a visa credit card from Citizens State Bank and cancel the Phillips credit card.  Dave seconded.  Motion carried.

 

Rodney asked to have Resolution 13-03 establishing a policy of Stevens County, Kansas to provide assistance to other counties, cities and townships during disasters, pursuant to K.S.A. 12-16, 117.

 

Pat moved to adopt Resolution 13-03 for Homeland Security establishing a policy of Stevens County, Kansas to provide assistance to other counties, cities and townships during disasters, pursuant to K.S.A. 12-16, 117.  Dave seconded.  Motion carried.

 

Dave moved to donate $700.00 as matching funds to the Southwest Kansas Area Aging on Aging.  Pat seconded.  Motion carried.

 

Susan Schulte came in to discuss the Memorial Hall rules and regulations and a quote from Liberal Office Machines for tables.

 

Pat moved to allow Susan to buy 10 tables (like the ones that are in there) to replace the broken tables in the Memorial Hall.  Dave seconded.  Motion carried.

 

The Commissioners and Bob went to Kim Schroeder’s office to look at the furniture that he is asking to purchase and take to Topeka with him.

 

Dave asked Pam Bensel, County Clerk to find out what was paid for the furniture when purchased.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                       ________________________________                                                                                            Dave Bozone, Chairman

 

 

COMMISSIONERS PROCEEDINGS

MARCH 4, 2013

 

The Board of County Commissioners met in regular session with all members present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Dave called the meeting to order.  Pat moved to approve the minutes of the last meeting.  Dave seconded.  Motion carried.  Jim moved to approve the county vouchers. Pat seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….….238,293.79

Road & Bridge…………………….……..102,855.55

Airport……………………….……..……….5,398.27

Building…………………….……….………..1,471.26

Noxious Weed……………………………….6,519.36

Community Health……………….………….23,757.65

Airport Grants…………………………….230,660.10

 

Dennis Kyger came in to observe the meeting.

 

Bob Johnson advised that he and the City Attorney talked to the State of KS about the sewer line issue in the Stevens County Industrial Park area.  He told the State that it is basically between the City of Hugoton, the State Department and/or KDI. The County’s part of paying a third is their understanding of their part.

 

Robert Rich presented the 2014 Wellness Center budget in the amount of $150,591.58.

 

Robert presented three bids for a new heating/air-conditioning unit for the Wellness Center.

 

Lin Goode & Company-Goodman 3½ ton 13 seer package gas-electric unit

With 90,000 BTU 80% heat                        $3,950.00

 

Lynn’s Total Comfort LLC-Bryant 13 seer 3½ ton unit                     $6,155.60

 

Weber Refrigeration & Heating, Inc.-Goodman gpg13 3½ ton 13 seer 92,000 BTU 80%

$5,795.00

 

Pat moved to accept the bid from Lin Goode & Company for a Goodman 3½ ton 13 seer package gas-electric unit with 90,000 BTU 80% heat at the Wellness Center for $3,950.00.  Dave seconded.  Motion carried.

 

Robert discussed using the money that was encumbered from the Wellness Center 2012 budget for other items than what he originally asked for.  He asked to use it for repairs on the machines, parking blocks, signs to direct traffic around the building, a television and coffee pot.

 

Commissioners agreed to allow Robert to purchase these items with the encumbrance monies from the 2012 Wellness Center budget.

 

Ted Heaton came in with a bid for a new 2013 Chevrolet Silverado 4×4 Ext Cab pickup.

 

Riley Chevrolet Buick, Inc      2013 Chevrolet Silverado 4×4 Ext Cab     $37,170.00

3% Dealer Profit                                            1,115.10

GM invoice pay 310 amount                        34,574.00

Less GM Bid Assistance                               -6,500.00

Less Good Deal Auto bid on 2009 Chev     10,600.00

Ext cab 4×4

Total trade difference with Good              $18,589.10

Deal Auto Bid on used

Add for Black Grille Guard                              550.00

$19,139.10

 

Dave moved to allow Ted to trade the 2009 Chevrolet Silverado pickup for a 2013 Chevrolet Silverado pickup.  Pat seconded.  Motion carried.

 

Dave moved to go into executive session for non-elected personnel for 10 minutes from 9:26am to 9:36am with Bob Johnson, County Counselor and Ted Heaton present.  Pat seconded.  Motion carried.  Meeting reconvened at 9:36am.

 

J C Cantrell and Tony Martin came in to discuss Road and Bridge projects.

 

J C and Tony discussed the roads that the Road and Bridge will asphalt this summer at the Pioneer Addition and the Stevens County Industrial Park.

 

J C says he is waiting to hear from KDOT for the County and State to share the ditch before the County changes the Frontage Road at the Stevens County Industrial Park.

 

There was discussion on waiving the 30 day waiting period for BC-BS on Tony Martin since he already has BC-BS with the City of Hugoton.

 

Pat moved to waive the 30 day waiting period to switch Tony Martin over from the City of Hugoton to Stevens County’s BC-BS insurance.  Dave seconded.  Motion carried.

 

Tony informed the Commissioners that he will be going to school in May for Road and Bridge Supervisors.

 

Bridget and Bobby Marshall came in to talk to the Commissioners.

 

Dave moved to go into executive session for non-elected personnel for 15 minutes from 10:00am to 10:15am with Bob Johnson, County Counselor, Bridget Marshall and Bobby Marshall present.  Pat seconded.  Motion carried.  Meeting reconvened at 10:15am.

 

Three companies came in to present different heating /air conditioning systems for the Stevens County Courthouse.

 

Joseph Samia – Central Air Conditioning, Wichita, KS

Mike Tolar – Weber Refrigeration, Liberal, KS

Christian Knipp and Sean Miller – Trane Equipment, Wichita, KS

 

The Commissioners and RoGlenda Coulter with the Hugoton Hermes came back to the Courthouse at 1:00pm to go on a tour of Abengoa with Tom Robb.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                       ________________________________                                                                                            Dave Bozone, Chairman

 

 

COMMISSIONERS PROCEEDINGS

MARCH 18, 2013

 

The Board of County Commissioners met in regular session with all members present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Dave called the meeting to order.  Pat moved to approve the minutes of the last meeting.  Dave seconded.  Motion carried.  Jim moved to approve the county vouchers. Pat seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….…….32,867.14

Road & Bridge…………………….………. 21,045.80

Building…………………….……….……….10,888.39

Noxious Weed………………………………..4,567.86

Alcoholic Treatment……………………………237.50

Insurance Agency Damages………………….1,259.02

Community Health……………….…………….5,003.42

Fire Bequest……………………………….…1,460.13

Employee’s P/R Misc W/H…………………..…74.36

 

Dave moved to approve Resolution 13-04 providing for the adoption of the Stevens County Solid Waste Management Plan.  Pat seconded.  Motion carried.

 

Pat moved to go into executive session for non-elected personnel for 15 minutes from 8:52am to 9:07am with Bob Johnson, County Counselor present. Jim seconded.  Motion carried.  Meeting reconvened at 9:07am.

 

Billy Bell, Mayor of Moscow, came in on behalf of the citizens of Moscow to discuss the hay that is being stacked on Warren Spikes’ land northeast of Moscow.  He feels if there was a fire, Moscow would not have enough water to stop the fire.  Then, he felt rodents could be a problem.

 

Bob Johnson explained with the hay being on private property; unless it violates or is against zoning regulations it limits what the County can do.  Bob will check with the State Fire Marshall.

 

Tony Martin talked to Paul Nordyke with the City of Hugoton and KDI wants to cut 1^st Street and go across to lay the sewer line to the milk processing plant.

 

The Commissioners say King Enterprises will need to bore under 1^st Street and case the sewer line.

 

Tony informed the Commissioners that he may not be able to get rock or oil for the road repair projects planned for this summer.  Tony said he will make some more calls to find out if he can possibly get the materials.

 

Tony asked if the County could help with cobra for the month of April BC-BS payment.  The amount is $1,900.00.  He will start with the County’s insurance in May.

 

Tony asked to get bids for 2 pickups with trade in of 2 – 2000 Chevrolets.  Commissioners asked to have bids with trade in and without trade in.

 

The Commissioners discussed putting the pickups on the Purple Wave page to sell.

 

Dave moved to allow Tony to get two pickup bids – used and new pickups.  Pat seconded.  Motion carried.

 

Thea Schnittker came in to discuss county surveyors and the cost for the review reference to Resolution 99-06.  Bob will draw up a new resolution to change the names of surveyors and the cost of the review.  He will draw up an agreement for the surveyors to sign for the rate charge of the review and to continue paying through the county.

 

Loren Wright was scheduled to come in to talk to the Commissioners about the county surveyors but was a no show.

 

The Commissioners agreed to put Dave Matthews of Garden City, Loren Wright of Ulysses and Vernon Cress of Garden City on the list of surveyors for Stevens County.  Bob will draw up a resolution listing the names and cost with an agreement for the surveyors to sign.

 

Bill Lorg with Central Air Conditioning Company brought in a quote for the heat/air project at the courthouse.

 

Ted Heaton checked in to report on the Sheriff’s Department, everything going good.

 

Pat moved to go into executive session for non-elected personnel for 5 minutes from 10:50am to 10:55am with Bob Johnson, County Counselor present.  Jim seconded.  Motion carried.  Meeting reconvened at 10:55am.

 

Neal Gillespie came in to talk about the land that is up for Sheriff sale.

 

Neal talked about the Neighborhood Revitalization plan and a Rural Housing Incentive district to help spur new housing development for the community.

 

Neal invited the Commissioners to a housing webinar on April 2, 2013 at 7:00pm at the School Central Office.

 

The State of Kansas stated since City of Hugoton is not on the same insurance plan that Stevens County is, the 30 day waiting period could not be waived.

 

The Commissioners will discuss the insurance matter at the next meeting, April 1, 2013.

 

Eunice sent a letter to the Commissioners to inform them that Charlotte Veatch’s term on the Library Board ends April 30, 2013.  Eunice asked the Commissioners to consider appointing Theresa Gerrond to replace Charlotte Veatch.

 

Dave moved to appoint Theresa Gerrond to replace Charlotte Veatch on the Library Board as of May 1, 2013.  Pat seconded.  Motion carried.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                       ________________________________                                                                                            Dave Bozone, Chairman

 

 

 

COMMISSIONERS PROCEEDINGS

APRIL 1, 2013

 

The Board of County Commissioners met in regular session with all members present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk, RoGlenda Coulter and Marie Austin, Hugoton Hermes.  Dave called the meeting to order.  Pat moved to approve the minutes of the last meeting.  Dave seconded.  Motion carried.  Pat moved to approve the county vouchers. Jim seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….…….272,584.53

Road & Bridge…………………….………. 157,296.70

Airport……………………………………..…56,773.27

Building…………………….……….………….17,899.33

Noxious Weed…………………………………10,153.47

Library………………………………………..98,194.75

Alcoholic Treatment………………………………237.50

Insurance Agency Damages………………………..651.81

Community Health……………….……………..33,988.95

Airport Grants…………………………………12,699.52

911 E Wireless…………………………………..8,834.00

Employee’s P/R Misc W/H…………………..…1,811.54

 

Tony McBride came in to discuss different items that need replaced at the new Pioneer Manor.

 

Tony also discussed changes in the ceiling at the old Pioneer Manor building.

 

Phillip Willis asked if he could get a bid for a pickup for the Weed Department.  He asked if he could get one on a used pickup so both Riley Chevrolet and Ghumm’s Auto could bid.

 

The Commissioners agreed to allow Phillip Willis to get a bid from the two car dealers.

 

Phillip Willis asked the Commissioners if he could put a fence around the 80 acres of land set aside for future landfill.  It will cost approximately $33,000.00 and if $5,000.00 could be set aside every year to pay for the fence.  The Commissioners said also look at the encumbrance amount each year if monies are left in the Solid Waste account.

 

Phillip also asked if he could put the tire shredder at the landfill up for bid.  The Commissioners agreed to sell the tire shredder.

 

Bob Johnson informed the Commissioners about the real estate contract with Kansas Dairy Ingredients Plant.

 

Pat moved to go into executive session for non-elected personnel for 15 minutes from 9:04am to 9:19am with Bob Johnson, County Counselor present.  Jim seconded.  Motion carried.  Meeting reconvened at 9:19am.

 

Dave asked Tony Martin about putting yield signs up at the Stevens County Industrial Park area.

 

Tony Martin and Roger Lynch asked about the two trailer houses that need to be moved to the landfill.  City of Moscow is willing to pay to have the trailers moved to the landfill and the City will get the owners to sign consent or a release for the moving of the trailers.

 

Roger said Phil Gooch moves trailers.  The Commissioners don’t want to interfere with someone if they do this as a business.  The Commissioners suggested the City of Moscow contacting Phil Gooch for this project.

 

Tony Martin asked again about the County paying a portion of the month of April cobra insurance for Blue Cross – Blue Shield he had to pay with the City of Hugoton before getting on the County’s insurance.  The Commissioners agreed to pay $1,450.03 of the $1,900.00.

 

Tony said he talked to Purple Wave and there is a dealer at Liberal that works for them.

Alvin Riley with Riley Chevrolet Buick, Inc brought in bid for 2 new 2013 Chevrolet Silverado 4×4 Ext Cab pickups with a trade of 2 – 2001 Ford Ext Cab 4×4 pickups with 140,000 + miles for a cost each of $21,770.90 totaling $43,541.80.

 

Dave moved to allow Tony to purchase 2 new 2013 Chevrolet Silverado 4×4 Ext Cab pickups with a trade of 2 – 2001 Ford Ext Cab 4×4 pickups with 140,000 + miles for a cost each of $21,770.90 totaling $43,541.80.  Jim seconded.  Motion carried.

 

Tony informed the Commissioners that he talked to Pete Earles about the lagoon, south of town.

 

Dave moved to go into executive session for non-elected personnel for 5 minutes from 9:45am to 9:50am with Bob Johnson, County Counselor and Tony Martin present.  Pat seconded.  Motion carried.  Meeting reconvened at 9:50am.

 

Ted Heaton, Stu Moore, USD 209 Superintendent and Mark Crawford, USD 210 Superintendent came in to discuss getting a law enforcement officer for each school district.  Ted explained the officers would be County employees through Ted and work for him when school is not in session.  They will be a School Resource Officer that is a certified officer to legally carry a gun and carry out law enforcement duties.  Ted says they will rotate shifts between the school and county after school.

 

Mark Crawford talked about how other Counties split the cost with the school district.  Mark says it will include all three schools but focus mainly on the middle and high school.  There will be office space at the school for the officer.

 

Stu Moore talked to his school board members and school board attorney about ways to protect the kids because the kids are too valuable to take any chances.  There will be office space at the school provided for the officer.

 

Connie Gold and Vanessa Willis came in to talk to the Commissioners.

 

Pat moved to go into executive session for non-elected personnel for 10 minutes from 10:09am to 10:14am with Bob Johnson, County Counselor, Connie Gold and Vanessa Willis present.  Jim seconded.  Motion carried.  Meeting reconvened at 10:14am.

 

Christian Knipp with Trane Co of Wichita had a conference call with the Commissioners to discuss the heating and air system for the Courthouse.

Mitsubishi electric system

No roof top mount

 

Christian was asked to work up bids.  He will have the engineer look at the drawings and put the bid together.  They discussed the warranty of the unit.  There is a 7 year warranty on the compressor and 1 year on parts and labor.  It will take up to 4 weeks to get the equipment.

 

Pat asked Christian about the cost of energy usage.  Christian says he can work up an analysis for the cost.

 

Megan Sullivan and Linda Stalcup came in to present a list of furniture and equipment needed for the new Physical Therapy building.  There were three quotes from Direct Supply – $32,140.00,

Correctional Kansas Industries – $11,634.75 and Central States Fitness Systems, Inc -$10,695.00.

 

Megan says they are waiting for another bid from KCI for a desk, laptop and book shelf.

 

Linda said the Hospital will pay for the startup cost for the Physical Therapy building.

 

Dave moved to accept the three quotes from Direct Supply – $32,140.00, Correctional Kansas Industries – $11,634.75 and Central States Fitness Systems, Inc -$10,695.00.  Pat seconded.  Motion carried.

 

Neal Gillespie came in to discuss Neighborhood Revitalization plan.  He talked about what the Economic Board felt would be a fair plan for the community. The Commissioners told him to work something up and come back the next meeting to present the plan.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                       ________________________________                                                                                            Dave Bozone, Chairman

 

 

BOARD OF CANVASSERS MEETING

APRIL 8, 2013

 

The Board of Canvassers met at 8:00am to canvass the votes from the April 2, 2013, City/School General Election.  Present were Jim Bell, Connie Gold and Pam Bensel, County Clerk.

 

There were 4 Provisional Ballots and all 4 ballots were counted.  These ballots did not change the outcome of the election of the first count.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                         ________________________________                                                                                            Jim Bell, Vice Chairman

 

 

COMMISSIONERS PROCEEDINGS

APRIL 15, 2013

 

The Board of County Commissioners met in regular session with all members present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk, RoGlenda Coulter and Marie Austin, Hugoton Hermes.  Dave called the meeting to order.  Pat moved to approve the minutes of  the last meeting.  Dave seconded.  Motion carried.  Pat moved to approve the county vouchers. Jim seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….…….52,079.24

Road & Bridge…………………….………. 17,022.67

Building…………………….……….…………..765.96

Employees Benefit……………………………1,450.03

Noxious Weed………………………………….248.73

Diversion…………………………………………292.00

Community Health……………….…………..15,808.04

Wekando……………………………….….…3,750.00

Employee’s P/R Misc W/H………………………84.36

 

Tony McBride came in to give an update on the Pioneer Manor heating and air conditioning system that works with the computers.

 

Tony expressed the need for someone to help work with the lawn care at the Pioneer Manor.

 

Tony talked about the old Pioneer Manor project.  Tony informed the Commissioners that the masonry and electrical people are behind in their work.

 

Tony presented a proposal for ceiling revisions on the Health Department/Physical Therapy project in the amount of $20,612.00.

 

Pat moved to accept proposal change for the Health Department/Physical Therapy project in the amount of $20,612.00.  Dave seconded.  Motion carried.

 

Rodney Kelling checked in and informed the Commissioners that he is taking the first ambulance to Colorado to have the cot put in then May 1 he will take the 2^nd ambulance.  He informed them that the Medical Foundation donated $5,000.00 to help with the installation of the cots.

 

Tony Martin informed the Commissioners the Road Department is hauling ¾” rock in preparation of the 2013 projects.

 

Tony said he would get a cost estimate for an approach and the road to the scales for KDI at the Stevens County Industrial Park area.

 

Tony discussed putting up the yield signs in the Stevens County Industrial Park area.

 

Tony discussed the streets and curb and gutter in the Pioneer Addition.

 

Tony talked about the repairs for second street – Road D and Road Y.

 

Ed and Alicia Stevenson came in to discuss purchasing a lot – Block 17 Lot 3 – in the Pioneer Addition.  Ed asked for a copy of the covenants and what the price of the lots and specials would be.

 

Ted Heaton checked in to see if Commissioners needed anything from the Sheriff’s Department.

 

Sheila Ellis came in to talk about the lesser Prairie Chicken as an endangered species.  Sheila is working with James Carlson of Garden City to prevent the listing of the lesser Prairie Chicken as an endangered species.

 

Sheila asked if the County would be willing to give a contribution of $785.00 for the next 3 months.  The Commissioners decided to wait till the next meeting to decide.

 

Phillip Willis brought in bids to purchase the tire shearer at the landfill.

 

Wesley Regensberg     $75.00

O D’s Shop     $395.00

Hugoton Metal Recycling      $1,000.00

 

Pat moved to accept the bid from Hugoton Metal Recycling for $1,000.00 to purchase the tire shearer.

Jim seconded.  Motion carried.

 

Phillip brought in bids on a pickup for the landfill.

 

Ghumm’s Auto – 2013 Ford F150 4×4 Supercab  $26,780.00 (used)

(Jim Ghumm)

Riley Chevrolet Buick, Inc – 2013 Chevrolet Silverado 4×4 Ext Cab   28,689.10 (new)

(Alvin Riley)

 

Jim moved to accept bid from Ghumm’s Auto for a 2013 Ford F150 4×4 Supercab at a price of  $26,780.00 (used).  Pat seconded.  Motion carried.

 

Eunice Schroeder came in to ask how the County’s bid process is done.  The Library board is taking bids for carpet replacement and to use stack lifters to move books.  The Library is going to have their 100^th year anniversary in 2014.

 

Dan Corpening came in to talk about the lots in the Stevens County Industrial Park that were set aside for a future hotel.  He asked if the lots could be held until the investment group is finalized.  He asked if they could negotiate a price.  The Commissioners told him it is $16,000.00 an acre including specials.

 

Jim moved to allow Corporate East name on the lots – Block 1 Lot 1 & 2 in the Stevens County Industrial Park until July 1, 2013.  Pat seconded.  Motion carried.

 

Millie Heger came in to ask if the gate on the north side of the race track leading to the pit could be kept locked because of vandalism.  The Commissioners agreed to allow the gate to be locked if a key was given to Phillip Willis so the landfill employees could enter at any time.  Millie said that would work for her.

 

Paula Rowden came in to inform the Commissioners that there was a study done to review overall counties of the State of Kansas and because of our WIC services, Stevens County ranked 3^rd.  Paula invited the Commissioners to a meeting on Thursday, June 13 in Garden City at the Wheatland Convention Center or Wednesday, July 24 in Liberal at the Hampton Inn to help understand the funding of the programs.

 

Paula asked for a dishwasher to be put in at the new Community Health building.  It would cost around $500.00.

 

Neal Gillespie came in to discuss Neighborhood Revitalization.  He presented a plan to have the Commissioners to adopt for Stevens County.

 

Pat moved to adopt the Neighborhood Revitalization Plan.  Jim seconded.  Motion carried.

 

Commissioners asked J C Cantrell to come in and presented him with a plaque for his years of service for Stevens County.

 

Jim reported on the WEKANDO meeting he had attended.

 

Dave moved to take $5,000.00 out of the General Fund to supply the money needed for the 2013 Extension Council budget do to a mistake at the budget workshop in 2012.  Pat seconded.  Motion carried.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                         ________________________________                                                                                            Dave Bozone, Chairman

 

 

COMMISSIONERS PROCEEDINGS

MAY 6, 2013

 

The Board of County Commissioners met in regular session with all members present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Dave called the meeting to order.  Pat moved to approve the minutes of April 8, 2013 and April 15, 2013.  Dave seconded.  Motion carried. Dave moved to approve the county vouchers. Pat seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….……..237,636.34

Road & Bridge…………………….………. .137,573.64

Building…………………….……….………..370,775.94

Airport………………………………………….5,504.43

Noxious Weed………………………………….35,324.62

Alcoholic Treatment……………………….…….237.50

Ambulance Bequest……………………………1,530.64

Community Health……………….……………..27,935.14

Reg of Deeds Tech…………………………….3,795.00

Employee’s P/R Misc W/H…………………….…105.54

Airport Grants…………………………………14,513.73

 

Rodney Kelling came in to inform the Commissioners that the power lifts on the cots for

the ambulances have been installed.

 

Rodney advised about the water tank on the burnt fire truck had been changed to a different truck and the remainder of the County truck is in safekeeping.

 

Dr. Leslie Bissell with Southwest Guidance Center came in to inform the Commissioners what direction the program is going with the state.  The Governor has developed a plan to repurpose existing funds.

 

Mark Hinde and Verleen Hancock presented the 2014 budget request for Southwest Developmental Services Inc in the amount of $36,874.

 

Jill Reagle and Amy McGraff presented the 2014 budget request for Russell Childhood Development Center in the amount of $24,500.00.

 

Sherri Martin presented the 2014 budget request for Soil Conservation in the amount of $32,020.00.

 

Sherri explained the updates on programs for Soil Conservation.

 

Dan Corpening came in to discuss the price of the lots in the Stevens County Industrial Park because of the gas line on Block 1 Lot 1.

 

Commissioners agreed to combine Block 1 Lot 3 with Block 1 Lot 1 and Lot 2 to hold for future hotel.

 

Ted Heaton came in to discuss the School Resource Officer.  He will continue getting information from the surrounding areas.

 

Ted discussed the cameras at the Sheriff’s Department.  He informed the Commissioners that the cameras are not recording.  He talked to Simplex and they said the cameras need updated.  He got a quote Tyco Simplex Grinnell and presented it to the Commissioners in the amount of $24,886.32.  He reported that the County Attorney would allocate $5,000.00 out of Diversion toward the dvr upgrade.

 

Pat moved to accept the quote from Tyco Simplex Grinnell for the dvr upgrade in the amount of $24,886.32.  Dave seconded.  Motion carried.

 

Christian Knipp and Shawn Miller with Knipp Equipment of Wichita, KS came in to present the mechanical upgrades for the Courthouse heating/air conditioning unit and a separate unit for the Memorial Hall.  The cost for the units, not to exceed, would be $765,567.00.  Susan Schulte came in to listen.

 

Christian and Shawn also had a quote to replace the lighting with magnetic ballasts and T12 lamps with electronic ballasts and 32 watt T8 lamps for a cost of $31,570.  The payback period would be within 4 years.

 

Christian said there could be a payment schedule worked out.

 

Neal Gillespie came in to discuss the Neighborhood Revitalization Plan.  There will need to be a public hearing.  The City of Hugoton will be meeting tonight and there will be more discussion.  Neal will be talking to Hugoton City & Moscow City and USD 210 and USD 209 schools on May 20.

 

Dave moved to proceed with the amended Neighborhood Revitalization Plan depending upon the public hearing.  Pat seconded.  Motion carried.

 

Neal asked if the Commissioners would approve changing the name of Stevens County Industrial Park to Senator Morris Industrial Park.

 

Pat moved to changing the name of Stevens County Industrial Park to Senator Morris Industrial Park.

Jim seconded.  Motion carried.

 

Rodney Kelling came in to ask about a burn ban for Stevens County.  The Commissioners will discuss at the next meeting.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                         ________________________________                                                                                            Dave Bozone, Chairman

 

 

COMMISSIONERS PROCEEDINGS

MAY 20, 2013

 

The Board of County Commissioners met in regular session with Jim Bell and Pat Hall present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Jim called the meeting to order.  Pat moved to approve the minutes of the last meeting.  Jim seconded.  Motion carried. Jim moved to approve the county vouchers. Pat seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….……..52,997.97

Road & Bridge…………………….………. .37,655.01

Building…………………….……….………. 11,397.68

Noxious Weed……………………………………232.97

Ambulance Bequest…………………………..1,666.34

Community Health……………….………………5,060.16

Wekando………………………………………3,750.00

Employee’s P/R Misc W/H…………………….…70.36

 

Dan Corpening was here to observe the meeting.

 

Pat moved to go into executive session for attorney/client negotiations for 20 minutes from 8:40am to 9:00am with Bob Johnson, County Counselor present.  Jim seconded.  Motion carried.  Meeting reconvened at 9:00am.  No decisions made.

 

Rodney Kelling came in to discuss the burn ban.  It was decided to control the burn ban by when the weather service puts out the fire watches and red flag watches.

 

Ted Heaton came in to discuss County Road N.  It connects with a Morton County road.  On the Morton County side the road is paved and Stevens County side it is dirt.  Ted was asking to have pavement ends or a stop sign put up at the County line.  He will contact Morton County to see if they will do the same thing.

 

Tony Martin informed the Commissioners that the KS Highway meeting in Wichita went well and was very informative.

 

Tony said the Road Department will start the roads at the Stevens County Industrial Park on June 1, 2013.  The roads will cost approximately $253,000.00.

 

Tony informed the Commissioners of the projects that the Road Department will be doing this summer.  (roads in the Pioneer Addition, seal Second Street or Road D and Road 12, and patch White Road or Road V and Woods Road or Road 26.

 

Tony presented the 2014 Road and Bridge budget in the amount of $3,948,980.00.

 

Tony presented the 2014 Fair budget in the amount of $126,950.00.

 

Nancy Honig, Josh Morris and Ben McClure with the Extension Office presented the 2014 Extension budget in the amount of $161,000.00.

 

Nancy Honig presented the 2014 4-H Building budget in the amount of $13,500.00.

 

Nancy asked if the $200.00 cash deposit for the Memorial Hall could be waived for the Extension Council when having meetings in the Memorial Hall.  The Commissioners agreed to waive the deposit.

 

Neal Gillespie, Dan Corpening, Jack Rowden, Mike Eshbaugh, Paul Nordyke, Tony Martin, Pete Earles, Tron Stegman, Brian Hemann, Tim Gomez, Wayne Tate, Tom Hicks and Matt Green came in to discuss Hugoton City’s force main and lagoon at the Stevens County Industrial Park for KDI, Inc.

 

There was discussion of the County deeding 30 acres to the City of Hugoton for the lagoon area and the City keep the 80 acres owned by the City of Hugoton for irrigation.  The City of Hugoton will be recouping the money for the project but the City is asking for Stevens County and KDI, Inc to help pay for the project.

 

Pat moved for Stevens County to pay 1/3 of the cost for the new pipeline, the 1/3 being $28,712.43 and deed to Hugoton City the 30 acres for purpose of lagoon at the same price that the county paid.  Pete Earles will get the legal description for the deed.  Jim seconded.  Motion carried.

 

Vicki Hubin with Western KS Child Advocacy Center came in to ask for pledge from Stevens County for 2014.  Ted Heaton expressed his concern to keep the Western KS Child Advocacy Center.  They do a great job for the county and it helps the Sheriff’s office out also.

 

Susan Schulte came in to talk to the Commissioners.

 

Jim moved to go into executive session for non-elected personnel for 5 minutes from 11:45am to 11:50am with Bob Johnson, County Counselor present.  Pat seconded.  Motion carried.  Meeting reconvened at11:50am.  No action taken.

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                         ________________________________                                                                                            Jim Bell, Vice Chairman

 

 

COMMISSIONERS PROCEEDINGS

JUNE 3, 2013

 

The Board of County Commissioners met in regular session with all members present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Dave called the meeting to order.  Pat moved to approve the minutes of the last meeting.  Dave seconded.  Motion carried. Jim moved to approve the county vouchers. Pat seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….……..253,990.57

Road & Bridge…………………….……….  155,069.94

Building…………………….……….………..160,643.97

Airport………………………………………….5,504.43

Noxious Weed………………………………….31,759.36

Alcoholic Treatment……………………….…….237.50

Community Health……………….……………..24,865.67

Employee’s P/R Misc W/H…………………………74.36

 

Richard Claggett came in to ask about putting in a gas line for irrigation purposes on the County’s right of way, going across Section 18-35-38W to Section 17-35-38W.  The Commissioners said the procedure is that individuals ask the land owner for permission to go across their land not on the County’s land.

 

Curtis Crawford came in to introduce himself and inform the Commissioners of his business, Alert Alarm Company.  He explained his business and what he could do for the County.

 

Connie Gold presented the 2014 Treasurer budget in the amount of $172,000.00.

 

Connie and Vanessa Willis discussed hiring another person to get trained before Connie retires.

 

Ted Heaton came in to listen to Curtis Crawford but Curtis got in and out earlier than his time allotted.

 

Ted informed the Commissioners that the fire was down good but still smoldering.

 

Tony Martin came in and informed the Commissioners that he had talked to Morton County about putting a stop sign up on the road that connects with Stevens County Road N.  They said there is a process to go through before one can be put up.

 

Tony talked about the asphalt for the roads around KDI in Stevens County Industrial Park.  The Road Department will start working on the road Thursday.

 

Tony told the Commissioners how much Road and Bridge spent to help with the fire at Moscow.

 

Tony asked if he could get bids for two new graders with trades.

 

Dave moved to allow Tony to send out specifications for 1 or 2 grader bids.  Jim seconded.  Motion carried.

 

Tony Hall, living in Spikes Addition, came in to inform the Commissioners about 4 wheelers riding up and down the alleys then going on to Russell Lake.  He asked if there was anything that could be done to keep the dirt and speed down.

 

Eunice Schroeder and Bob Eyestone presented the 2014 Library budget in the amount of $411,502.46 and 2014 Library Employee Benefits budget in the amount of $63,497.54.

 

Eunice informed the Commissioners of the new features the Library has now and some they are getting for the summer.

 

Dave showed some financial paperwork, from Knipp/Trane Co, to the other Commissioners.  Theresa Dasenbrock got some amounts together on the building fund for the Courthouse heat/air conditioning project.  Bob will check with the Citizens State Bank and First National Bank of Hugoton about presenting figures for 2 or 3 years of financing for the project.

 

Suresh Bhakta, Bharat Bhakta, Sanmleh Bhakta and Praful Bhakta came in to discuss putting in a motel in the Stevens Industrial Park area.

 

Neal Gillespie came in to discuss the Neighborhood Revitalization Plan.  He explained the benefits of the plan for new developers coming into Stevens County.

 

Commissioners asked the Hospital Administration and Board to come in and discuss possibly having separate boards for hospital and Pioneer Manor.  Linda Stalcup, Dave Piper, Patty Lahey, Warren Willis, Rachel Crane, Kirk Heger and Milton Gillespie came in for the meeting.

 

Dave Piper presented the financial reasons for not splitting the board.

 

Warren Willis and Kirk Heger stated their opinions on one board or separate boards for the Hospital/Nursing Home.

 

Linda Stalcup explained there will always be a staff situation but the Administration and Board is trying to work it out.

 

Dave Bozone expressed his concerns on the splitting of the board.

 

Patty Lahey asked why the board was called in.

 

Dave Bozone said there were rumors from other citizens so the Commissioners wanted to hear the boards view on the situation.

 

Paula Rowden presented the 2014 Community Health budget in the amount of $493,830.00.

 

Paula asked about having a dead tree removed at the new Community Health building (old Pioneer Manor) before the 4^th of July fireworks.

 

Dave moved to allow Paula to contact Larry Martin to remove the tree if he will do it at the price as the ones removed from the Courthouse being $500.00 each.  Pat seconded.  Motion carried.

 

Paula explained the services that are provided by Community Health and the clients that are encountered per year.

 

Dave moved to go into executive session for non-elected personnel for 5 minutes from 11:50am to 11:55am with Bob Johnson, County Counselor and Paula Rowden present.  Pat seconded.  Motion carried.  Meeting reconvened at11:55am.  No action taken.

 

Phillip Willis presented the 2014 Noxious Weed budget in the amount of $207,040.00, the 2014 Solid Waste budget in the amount of $282,880.00 and the 2014 Rodent Control budget in the amount of $4,000.00.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                         ________________________________                                                                                            Dave Bozone, Chairman

 

.

COMMISSIONERS PROCEEDINGS

JUNE 17, 2013

 

The Board of County Commissioners met in regular session with all members present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Dave called the meeting to order.  Jim moved to approve the minutes of the last meeting.  Pat seconded.  Motion carried. Jim moved to approve the county vouchers. Pat seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….……..50,427.43

Road & Bridge…………………….……….172,276.29

Building…………………….……….………….5,829.84

Noxious Weed………………………………….1,253.87

Community Health……………….………………4,171.77

Fire Bequest………………………………………40.00

Airport Grants…………………………………9,978.19

Employee’s P/R Misc W/H……………………..…76.36

 

Tony Martin came in to inform the Commissioners that the roads for the KDI plant in the Stevens County Industrial Park are finished. Tony is waiting to hear from the State on the approach off of Highway 51 into the Stevens County Industrial Park area.

 

Tony expressed needing a generator for the asphalt plant because of electrical outage at times.  It causes problems with getting asphalt out of conveyer if the electricity is off.  The plant will get stopped up and they have to chisel it out after it cools off.  The generator will cost around $25,000.00 and he would like to have it on a trailer to be used at the County shop, also.

 

Tony reported that the specifications for the graders have gone out for bid.

 

Tony discussed bringing rock in from Colorado by railroad instead of hauling by truck.  The cost would be around the same.

 

Kim Schroeder came in to ask about the furniture with the shelves.

 

Deke Carter came in to discuss the lots in the Stevens County Industrial Park.

 

Dave moved to go into executive session for land acquisition and contract negotiation for 15 minutes from 9:05am to 9:20am with Bob Johnson, County Counselor and Deke Carter present.  Pat seconded.  Motion carried.  Meeting reconvened at 9:20am.  No action taken.

 

Barry Angell and Gary Gold with First National Bank and Jack Rowden with Citizens State Bank came in to present a 3 year lease purchase proposal of $800,000.00 for the Stevens County Courthouse heat/air system.

 

Jim moved to accept the proposal from Knipp Equipment of Wichita, KS for heat/air system and to replace the lighting with magnetic ballasts and T12 lamps with electronic ballasts and 32 watt T8 lamps for a cost of $797,137.00.  Pat seconded.  Motion carried.

 

Dave moved to accept lease purchase proposal from Citizens State Bank for $800,000.00 for 3 years at 1.65%.  Jim seconded.  Motion carried.

 

Tom Fuhrmann, Terry Lawhon and Greg Wellbrock came in to discuss the 2014 county values. Tom says the values are down considerably.  Tom explained that an acting appraiser has to have 120 eligible points every 4 years to stay certified as an appraiser.  He says with the health problems he has had for the past 2 years, he is not able to meet the requirements to be the Stevens County Appraiser as of July 1, 2013.  Tom asked for the Commissioners to consider using Greg Wellbrock as the Stevens County Appraiser starting July 1, 2013.  He meets all requirements as an appraiser.

 

Tom says Bob will need to draw up a resolution for this appointment.

 

Pat moved to go into executive session for non-elected personnel for 10 minutes from 9:40am to 9:50am with Bob Johnson, County Counselor, Tom Fuhrmann, Terry Lawhon and Greg Wellbrock present.  Jim seconded.  Motion carried.  Meeting reconvened at 9:50am.

 

Dave moved to appoint Greg Wellbrock as Stevens County Appraiser for a 4 year term.  Bob will draw up the Resolution.  Pat seconded.  Motion carried.

 

Terry Lawhon presented the annual Real Estate contract for Landmark with an increase of 8% in the amount of $97,160.00.  (which is included in the 2014 Appraisal budget)  Commissioners will decide at a later time.

 

Tom Fuhrmann presented the 2014 Appraisal budget in the amount of $287,954.00.

 

Dave moved for a 6 month exemption for concealed carry in the Stevens County Courthouse, pursuant to Kansas Law.  Jim seconded.  Motion carried.

 

Billy Bell, Mayor of Moscow, and other concerned citizens:  Sevalan Brollier, Pat Bell, Doug Bell, Lorene Bell, Zo Roland, Jon Lund, Joe Heatherman, Curtis Crawford, JoAnn Ratledge, Judy Hickert, Tia Bell, Ashley Slemp, Kristy Brazeal, Jim Shaddix, Denise Shoff, Kara Sears, Darcie Grandstaff, Larry Bradford, Elvia Hernandez, Marlene Hernandez, Lorie Christensen, Patty Lahey, Monica Gonzalez, Miguel Gomez, Francisco Gonzalez, Blanca Torres, Jaime Maldonado, Guillermo Gomez, Hope Gonzalez, Paco Gonzalez, Monica Gonzalez, Aracely Bustillos, Jose Gonzalez, Jose J Gonzalez, Alfredo Gonzalez, Kate Gonzalez, Kenia Gonzalez, Jose Verdugo and Hermila Gonzalez came in to discuss what could be done about the hay fire.

 

Billy informed the Commissioners that a 3^rd Class City can’t change the zoning of a parcel of land.  The parcel in question is now zoned Agriculture.

 

The Commissioners informed Billy and the other citizens; they will have Bob check and see if there are any other options.

 

Dave moved to go into executive session for attorney/client pending litigation for 5 minutes from 10:37am to 10:42am with Bob Johnson, County Counselor present.  Jim seconded.  Motion carried.  Meeting reconvened at 10:42am.

 

Dave opened public hearing for Neighborhood Revitalization Plan at 11:10am.  Neal Gillespie, Gary Gold and Connie Gold were at the hearing.

 

Neal stated that by State Law the business has to inform the Appraiser’s Office before applying

 

Dave moved to close the Public Hearing at 11:20am.

 

Pat moved for Stevens County to participate with the Neighborhood Revitalization program.  Jim seconded.  Motion carried.

 

Neal Gillespie presented the 2014 Economic Development budget in the amount of $90,304.90.

 

Tony Martin came in with Bryce Winter and Adam Koster, MKEC Engineering and Ken Burkhead, BRB working as contractors for Abengoa.  They came in to discuss the water line for Abengoa.  Bryce Winter asked what the agreement between Stevens County and Abengoa was.  He explained what Abengoa had told him but the Commissioners were not in full agreement.

 

Tony Martin explained how he felt the water lines should be done.  The Commissioners explained what the County requirements were and Bryce said he would relay that to Abengoa.

 

Stanley McGill presented the 2014 Historical budget in the amount of $97,909.00.

 

Stanley asked for additional financial help for another building at the museum at a cost of $60,000.00.  The Commissioners said they will have to wait and check out the County’s financial status at the budget workshop.

 

Ted Heaton presented the 2014 Sheriff budget in the amount of $1,523,394.35.

 

Linda Stalcup presented the 2014 Hospital/Pioneer Manor budget in the amount of $2,400,000.00.

 

Robert Davis, Jr presented the 2014 Airport budget in the amount of $246,200.00.

 

Tony McBride presented a revision acceptance authorization in the amount of $8,861.00 for the Health Dept/Physical Therapy/EMS project.

 

Dave moved to accept the change order revision in the amount of $8,861.00 for the Health Dept/Physical Therapy/EMS project.  Jim seconded.  Motion carried.

 

Susan Schulte presented the 2014 GIS budget in the amount of $83,257.69.

 

Susan asked about getting the speaker and different things started for the Southwest Kansas Counties meeting in October at Hugoton.

 

These are the budgets that were presented to the Commissioners by Pam Bensel:  County Clerk – $121,600.00  Election – $38,100.00 Wellness Center – $150,591.58 EMS – $433,200.00 Fire – $312,400.00 Civil Defense $22,500.00 Register of Deeds – $97,643.00 Hugoton Council on Aging – $180,000.00 Moscow Council on Aging – $30,770.00 Planning & Zoning $24,516.25 County Counselor $66,000.00 County Attorney $101,248.00.

 

Pat moved to adopt Resolution 13-05 stating THE BOARD OF COUNTY COMMISSIONERS OF STEVENS COUNTY, KANSAS, PROVIDING FOR THE ADOPTION OF THE STEVENS COUNTY SOLID WASTE MANAGEMENT PLAN.  Jim seconded.  Motion carried.

 

Bob Johnson will contact Dan Corpening about the future hotel to find out if the investment group is going to continue and if not, he will contact the Bhakta family.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                         ________________________________                                                                                            Dave Bozone, Chairman

 

 

COMMISSIONERS PROCEEDINGS

JULY 1, 2013

 

The Board of County Commissioners met in regular session with all members present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Dave called the meeting to order.  Pat moved to approve the minutes of the last meeting.  Jim seconded.  Motion carried. Jim moved to approve the county vouchers. Pat seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….……..451,320.73

Road & Bridge…………………….…………438,180.72

Fair……………………………………………62,125.00

Airport………………………………………   56,773.27

Services for Elderly……………………………97,015.00

Building…………………….……….………….20,404.74

Employees Benefit……………………………41,110.50

Noxious Weed………………………………….22,477.54

Library…………………………………………98,194.75

Hospital Maint……………………………..1,150,000.00

Alcoholic Treatment………………………………237.50

Diversion……………………………………….5,000.00

Community Health……………….………………26,849.57

Employee’s P/R Misc W/H………………………1,144.01

Reg of Deeds Tech Fund………………….……..400.59

 

Roger Lynch came in to discuss the zoning of property owned by Warren Spikes.  Abengoa rents the property to stack hay for the Bio Energy Plant.  Billy Bell and Jon Lund came in for the discussion.  Roger feels the fire is a health issue at this time and Paula Rowden needs to be called in.

 

Jack Rowden brought paperwork in to be signed on the lease purchase financing for heating and air conditioning system for the Stevens County Courthouse.

 

Bob sent the proposed lease to Sarah Steele, the County’s bond agent, and waiting to hear from her.

 

Tom Robb and Dan Allison-plant manager for Abengoa, came in to explain what they are working on for the fire.  They have followed all the state fire codes.  Tom says they are pursuing alternative sights to stack the hay.  The have called in a gentleman from Oklahoma State University to utilize his expertise on the matter.  Tom says they will be checking into the recommended distance the hay stack should be from a home.  Roger Lynch, Billy Bell, Jon Lund, Greg Morris and Steve Morris came to listen to the meeting.

 

Tom says they are tied up with KDHE on an air permit to be able to stack hay at the Abengoa plant.

 

Tom and Dan say they are concerned about emergency vehicles getting to the plant in a timely manner when the train track is blocked.

 

Ted Heaton came in with a bid from Riley Chevrolet Buick:

 

2013 Chevrolet Silverado 4×4 Ext Cab                  $29,084.00

trade difference 2011 Chevrolet Ext Cab 4×4          13,000.00

Total cost         $16,084.00

 

Dave moved to accept the bid from Riley Chevrolet on a 2013 Chevrolet Silverado 4×4 Ext Cab   pickup at a price of $16,084.00.  Jim seconded.  Motion carried.

 

Tony Martin came in to update the Commissioners on the projects the Road Department is working on.

 

Tony asked about getting a credit card to use for meetings to pay room expense and fuel.

 

Dave moved to allow Tony to get a credit card to use for meetings to pay room expense and fuel.  Pat seconded.

 

Tony Martin came in to open bids for 2 motor graders.  Ron McFarlane with Murphy Tractor and Kevin White with Foley Tractor brought bids in.

 

2 John Deere 770G motor graders                        $436,036.00

trade allowance – ( 2) 2004 Caterpillar                  226,000.00

140H, Cat0140HACCA00392 and

2006 Caterpillar 104H, SN CAT01404HVCCA02478

Total     $210,036.00

 

Warranty:  total machine extended service coverage out to a total of 60 months or 7,500 hours, whichever comes first.  All service call, labor and deductibles included.  Murphy Tractor will issue a $5,000.00 parts and service credit per grader for a total of $10,000.00 to be used on any John Deere machine that Stevens County owns.  60 day delivery

 

2 Caterpillar 140MC motor graders                      $462,870.00

trade allowance – (2) 2004 Caterpillar                   251,779.00

140H, Cat0140HACCA00392 and

2006 Caterpillar 104H, SN CAT01404HVCCA02478

Total      $211,091.00

 

Extended warranty:   EP130625-008 60 month or 7,500 hour Premier with travel, Standard Warranty

Governmental 12 month unlimited hours.  Mid to late September delivery

 

Commissioners allowed each one to promote their equipment.

 

Tony asked if he could buy another grader if the price of the bid would be the same for a 3^rd motor grader.  Each Company agreed to allow the 3^rd motor grader be at the same price as the other two.  The other motor grader that will be traded in is a 2004 Caterpillar 140H, SN CAT0140HACCA00393.

 

Pat moved to go into executive session for land acquisition for 10 minutes from 10:25am to 10:35am with Bob Johnson, County Counselor, Praful Bhakta and Sanmieh Bhakta present.  Dave seconded.  Motion carried.  Meeting reconvened at 10:35am.

 

Rodney Kelling presented bills from Stevens County and other surrounding County Emergency Departments.

 

Rodney asked about starting a disaster fund for the County.

 

Rodney asked about purchasing sirens for the Stevens County Industrial Addition and Stevens County Industrial Park areas.

 

Neal Gillespie came in Carol Meyer and Aaron Cannon with Kansas Department of Commerce.  They presented a tax credit and student loan program called Rural Opportunity Zones (ROZs).  They explained the ROZ account and the qualifications to be able to apply.  There are several counties in the State of Kansas that are participating.

 

Marshall Lewis with Southwest Guidance Center presented the 2014 budget in the amount of $53,635.00.

 

Dave moved to go into executive session for land acquisition for 5 minutes from 11:25am to 11:35am with Bob Johnson, County Counselor present.  Jim seconded.  Motion carried.  Meeting reconvened at 11:35am.

 

Neal Gillespie came in for a conference call with Jon Halbgewachs and Sorin Juster with Kirkham & Michael, Larry Thompson and Chuck Oldaker with KDOT, David Gurss at headquarters, Tim Gomez and Matt Greene with KDI also present were David Bozone, Pat Hall and Jim Bell – County Commissioners, Bob Johnson – County Counselor and Tony Martin – Road Supervisor.  The discussion was about the lots in the Stevens County Industrial Park area.

 

There was discussion about the frontage road and will be further discussed at the July 15, 2013 meeting.

 

Dave moved to appoint Greg Wellbrock from Ulysses with Landmark Appraisal, as Stevens County Appraiser for a one year period.  Pat seconded.  Motion carried.

 

Bob will draw up the resolution, for the appointment of the Appraiser, for the Commissioners to sign at the next meeting.

 

Do to conflict, Dave moved to change the August 5, 2013 meeting to Friday, August 2, 2013.  Pat seconded.  Motion carried.

 

Pat moved to accept the bids from Murphy Tractor for 3 2013 John Deere 770G motor graders at a price of $323,072.00.  Jim seconded.  Motion carried.

 

Jim moved to keep the furniture and bookshelf in Judge Schroeder’s office on the second floor of the Stevens County Courthouse.  Pat seconded.  Motion carried.

 

The Commissioners adopted Resolution 13-06 modifying a previous resolution, 99-06 appointing Dave Matthews of Garden City, Loren Wright of Ulysses and Vernon Cress of Garden City to be on the list of surveyors that requires any surveys to be reviewed, prior to being filed in the Register of Deeds office.  The cost for the review of the surveyors will be paid directly to the reviewer surveyor and no cost to be paid to Stevens County at this time.  However, no survey will be filed, unless certified and reviewed by the above listed surveyors.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                         ________________________________                                                                                            Dave Bozone, Chairman

 

 

COMMISSIONERS PROCEEDINGS

JULY 11, 2013

 

A special meeting was called with the auditors at 8:15am on July 11, 2013 for an audit and budget presentation.  Commissioner Dave Bozone, Jim Bell and Pat Hall were present.  Also present was Pam Bensel, County Clerk.

 

Dave Bozone, Chairman, moved to open the special meeting at 8:15am.

 

Theresa Dasenbrock and Charles Claar with Lewis, Hooper and Dick of Garden City explained the 2012 County audit and reviewed the 2014 County budgets with the Commissioners.

 

Rodney Kelling, Tony Martin, Paula Rowden, Eunice Schroeder, Bob Eyestone, Susan Schulte, Phillip Willis, Ted Heaton and Robert Rich came in to discuss the 2014 department budgets.

 

Dave moved to have the budget hearing on August 2, 2013 at 8:30am during the Commissioners regular meeting.  Jim seconded.  Motion carried.

 

Auditors suggested that a letter be sent to the different entities to bring in a financial statement with their budget before the Commissioners go over budgets at the workshop.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                              ________________________________

Dave Bozone, Chairman

 

 

COMMISSIONERS PROCEEDINGS

JULY 15, 2013

 

The Board of County Commissioners met in regular session with one member present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Dave explained there was no quorum, so there will not be any decisions made.

 

Roger Lynch came in to discuss the EOG office building was sold to an individual and is now being rented to a church group.  He was informing the Commissioners in case someone says something.

 

Ted Heaton stopped in to talk to Bob Johnson.

 

Tony Martin came in to inform the Commissioners that Foley Tractor had invited the Road Supervisor and Commissioners for a factory tour on the Caterpillar road grader.  Commissioners will not be going but Tony and one of his employees will go on the tour.

 

Eunice Schroeder brought in carpet bids for the Library.  The Library Board opens the bids to make the decision, but Eunice wanted to show the Commissioners what they had chosen.  Bids were from Gutherie Floor Covering, Scantlin’s Furniture from Liberal, KS and Continental Flooring Co from Scottsdale, AZ.

 

Dave met at KDI Plant in the Stevens County Industrial Park to discuss the entrance into the Stevens County Industrial Park area with KDOT.  They were going to discuss widening Highway 51 to a four lane.

 

The Commissioners will meet at 5:00pm on Wednesday, July 17, 2013 to finalize business for the July 15^th meeting.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                              ________________________________

Dave Bozone, Chairman

 

 

COMMISSIONERS PROCEEDINGS

JULY 17, 2013

 

A special meeting was called by the Board of County Commissioners to finalize business from the July 15, 2013 meeting. Commissioners present were Dave Bozone, Jim Bell and Pat Hall.  Also present were Susan Schulte, acting Secretary and RoGlenda Coulter, Hugoton Hermes.  Dave called the meeting to order.  Pat moved to approve the minutes of the last meeting.  Jim seconded.  Motion carried. Pat moved to approve the county vouchers except mileage, meals and lodging on bill submitted by Pete Earles.  Jim seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….……..37,565.18

Road & Bridge…………………….……….153,783.35

Building…………………….……….………215,429.21

Noxious Weed………………………………..31,503.07

Community Health……………….…………….13,580.53

Fire Bequest…………………………………….416.84

Airport Grants……………………………..….3,628.43

Employee’s P/R Misc W/H………………………..76.36

 

Ted Heaton stopped in to request an executive session for non-elected personnel.  Dave moved to go into executive session for non-elected personnel for 5 minutes at 5:10 p.m. Pat seconded. Motion carried.  Meeting reconvened at 5:15 p.m.  No action taken.

 

After reviewing and discussing Grant of Variance for Lot 1 Block 2 of the Stevens County Industrial Park Pat made a motion to grant the Variance.  Jim seconded.  Motion carried.

 

Dave discussed details of the Real Estate Contract for Lot 1, Block 2 of the Stevens County Industrial Park.  He indicated the plans for the property is a Best Western Plus.  Pat moved to approve the sale and sign the Real Estate Contract with Sunrise Hospitality, LLC.  Jim seconded.  Motion carried.

 

Dave discussed details of the Real Estate Contract for Lot 1 and 2, Block 1 of the Stevens County Industrial Park with Grocery Boys’ Properties, LLC.  He discussed the grocery store will be a Carter’s Thriftway.  Pat suggested that this should be good for the community.  Dave agreed saying he “thought it would be good even though we have a good store”.  Pat moved to approve the sale and sign the Real Estate Contract.  Jim seconded.  Motion carried.

 

Commissioners then reviewed a request from KAC asking all 105 Kansas counties to raise or contribute $1,000.00 each to fund a Kansas County Map which will be inlaid in the Statehouse Visitors Center floor.  Pat moved to contribute $1,000.00.   Jim seconded.  Motion carried.

 

Dave reported on the meeting he attended, with KDOT, concerning the frontage road.  He explained that he told KDOT that we want four lanes all the way from Cemetery Road to Road 14.  He also told them we want one more approach between Cemetery Road and Kennedy Road and one more between Kennedy Road and Road 14.  He concluded saying KDOT is still studying the situation.  Pat noted that we really need to take care of this road situation.

 

Commissioners then had conference call with Bob Johnson, Legal Counsel, concerning a Real Estate Contract for Lots 5,6 and the East half of Lot 7, Block 2 in the Stevens County Industrial Park.  Bob explained he had not had sufficient time to thoroughly review the document but would do it in the morning and report to Commissioners.  Dave moved to accept Real Estate Contract with D & G Farm & Land, LLC for Lots 5, 6 & the East half of Lot 7, Block 2 in the Stevens County Industrial Park, subject to legal counsel review, then Commissioners can sign at Courthouse individually.  Pat seconded.  Motion carried.

 

Commissioners reviewed the proposed contract with Landmark Appraisal, Inc.  Dave moved to accept the Appraisal Contract.  Pat seconded.  Motion carried.

 

Dave moved to accept change order reflecting a rebate of $8,133.00 from McBride Construction.  Pat seconded. Motion carried.

 

Commissioners reviewed and discussed WEKANDO budget letter.

 

Susan Schulte requested an executive session for non-elected personnel. Dave moved to go into executive session for non-elective personnel for 5 minutes at 6:05 p.m.  Jim seconded. Motion carried.  Meeting reconvened at 6:10 p.m.   No action taken.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                         ________________________________                                                                                            Dave Bozone, Chairman

 

 

COMMISSIONERS PROCEEDINGS

AUGUST 2, 2013

 

The Board of County Commissioners met in regular session with Jim Bell and Pat Hall present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Jim called the meeting to order.  Pat moved to approve the minutes of the last meeting.  Jim seconded.  Motion carried. Jim moved to approve the county vouchers. Pat seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….……..279,848.73

Road & Bridge…………………….…………518,061.90

Airport……………………………………….. ..5,504.43

Building…………………….……….………..114,222.42

Employees Benefit…………………………..…3,825.00

Noxious Weed………………………………….15,584.07

Noxious Weed Equipment……………………..2,522.50

Alcoholic Treatment………………………………237.50

Diversion…………………………………………184.00

Community Health……………….………………39,189.19

Fire Bequest………………………………….…..437.64

Airport Grant…………………………………14,513.73

Employee’s P/R Misc W/H………………………..113.54

Reg of Deeds Tech Fund………………….……..550.98

 

Connie Gold brought in a contract with Manatron to be signed for web tax software to get the tax roll on line for individuals to see their tax statements.

 

Pat moved to approve the contract with Manatron for web tax software to get the tax roll on line so individuals can see their tax statements.  Jim seconded.  Motion carried.

 

Jim declared the Stevens County 2014 Budget hearing open at 8:30am.  After no response, Jim declared the hearing closed at 9:00am.

 

Pat moved to adopt the official 2014 Stevens County Budget.  Jim seconded.  Motion carried.

 

Jack Rowden brought in a lease agreement to be signed on the air conditioning and heating system for the courthouse.

 

Tom Robb informed the Commissioners that the invoices for the Moscow fire will be paid back to Stevens County in a few weeks.

 

Tom Robb proposed to the Abengoa Corporate office not to put anymore hay on the land at the Moscow site.  Tom also proposed to stack the hay bales at least ½ mile from single homes, 1 mile from 4 or more home together and 2 miles from a business.

 

Tom Robb explained that Abengoa has hired an expert out of Oklahoma, Michael Laranaga with Oklahoma State University, came down to look over the situation.  He is putting together a storage plan model which could be subject to change.

 

Tom Robb says they are putting together a protocol of what the people can and can’t do in another situation.

 

Tom says Abengoa is happy to be in this community.

 

Rodney Kelling presented the bills for the Moscow hay bale fire that Abengoa will be paying.

 

Tony Martin came in to inform the Commissioners that they were through sealing roads.  They are still working on the curb and gutter in the Pioneer Addition.

 

Tony says he will be going to a Murphy Tractor factory to watch the building of John Deere motor graders.

 

Tony McBride came in to present revision #4 on the new Community Health building.

 

Pat moved to approve the payment of revision #4 on the new Community Health building.  Jim seconded.  Motion carried.

 

Pat moved to go into executive session for litigation for 10 minutes from 10:10am to 10:20am with Bob Johnson, County Counselor present.  Jim seconded.  Motion carried.  Meeting reconvened at 10:20am.  No action taken.

 

Jim moved to rescind the motion made on July 1, 2013 to keep the furniture and bookshelf in Judge Schroeder’s office on the second floor of the Stevens County Courthouse.  Pat seconded.  Motion carried.

 

Pat moved, pursuant to Judge Kim Schroeder’s letter, to sell the furniture and bookshelf in Judge Schroeder’s office on the second floor of the Stevens County Courthouse for $2,250.00.  Jim seconded.  Motion carried.

 

Ted Heaton came in and Commissioners asked him about the diesel bill.  Ted said it was for the pump at the Law Enforcement Center.  The Road and Bridge pumps out the old diesel and burns it at the Road Department.

 

Pat moved to go into executive session for non elected personnel for 5 minutes from 10:30am to 10:35am with Bob Johnson, County Counselor and Ted Heaton present.  Jim seconded.  Motion carried.  Meeting reconvened at 10:30am.  No action taken.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                         ________________________________                                                                                            Jim Bell, Vice Chairman

 

 

COMMISSIONERS PROCEEDINGS

AUGUST 19, 2013

 

The Board of County Commissioners met in regular session with all members present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and Marie Austin, Hugoton Hermes.  Dave called the meeting to order.  Jim moved to approve the minutes of the last meeting.  Pat seconded.  Motion carried. Jim moved to approve the county vouchers. Pat seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….……..58,896.32

Road & Bridge…………………….…………38,477.25

Building…………………….……….…………2,632.38

Noxious Weed…………………………………4,151.42

Diversion………………………………………1,456.35

Community Health……………….………………2,703.95

Fire Bequest…………………………………..6,834.00

Reg of Deeds Tech……………………………1,194.00

Employee’s P/R Misc W/H……………………….72.36

 

Gary Baker came in to observe the meeting.

 

Pat moved to go into executive session for contract negotiation for 10 minutes from 8:40am to 8:50am with Bob Johnson, County Counselor present.  Dave seconded.  Motion carried.  Meeting reconvened at 8:50am.  No action taken.

 

Pat moved to go into executive session for non elected personnel for 15 minutes from 9:00am to 9:15am with Bob Johnson, County Counselor, Alesia Hinds, Chris Hinds, Stacey Dillinger, Vicky Newlon, Jeff Newlon, Darin K Heger and Michelle Heger with the Fair association also present.  Dave seconded.  Motion carried.  Meeting reconvened at 9:15am.  No action taken.

 

Tony Martin came in and explained that Murphy Tractor sent a bill for repairs that should be covered under warranty.  He talked to the service manager and Ron McFarlane says he will take care of the situation.

 

He reported they got the diesel from the pump at the Sheriff’s office and used it to start making asphalt for the streets in the Pioneer Addition.  McBride Construction will do the dirt work and the Road and Bridge Department will lay the asphalt.

 

Tony informed the Commissioners that the Road and Bridge Department will mow the lots in the Pioneer Addition and Stevens County Industrial Park.

 

Commissioners discussed the sprinklers spraying the dirt roads.  Pat feels this is a safety issue.  Gary Baker suggested contacting Groundwater Management of Garden City, KS, and allowing them to handle the situation.

 

Bob Johnson told Tony Martin to get the land legal, road number and farmer’s name and he would contact the farmer and Groundwater Management by letter.

 

Pat asked Tony if he would put a dead end sign or no outlet sign on Road S and Road 16.

 

Dave asked if he could put a road sign on Road P and Road 1 at the Morton County line.

 

Dave moved to go into executive session for non elelcted personnel for 12 minutes from 9:48am to 10:00am with Bob Johnson, County Counselor and Tony Martin present.  Pat seconded.  Motion carried.  Meeting reconvened at 10:00am.  No action taken.

 

Aaron Cannon and Carol Meyer with Kansas Department of Commerce and Neal Gillespie came in to discuss the Rural Opportunity Zone (ROZ) program which is a tax credit and student loan program.

 

Jim moved to pass Resolution 2013-07 stating Stevens County Commissioners Authorizing Participation in Student Loan Repayment Program.

 

Dave moved to go into executive session for non elelcted personnel for 10 minutes from 10:37am to 10:47am with Bob Johnson, County Counselor and Neal Gillespie present.  Pat seconded.  Motion carried.  Meeting reconvened at 10:47am.  No action taken.

 

Mahlon Tuttle, Gove County Commissioner and Sheila Ellis came in to discuss the Lesser Prairie Chicken. They are asking for the Commissioners to adopt Resolution 2013-08 The Natural Resource Coordination Plan of the Kansas Natural Resource Coalition and Resolution 2013-09 The Lesser Prairie Chicken Conservation, Management and Study Plan.

 

Dave moved to join the Kansas Natural Resource Coalition at a cost of $2,600.00.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                         ________________________________                                                                                            Dave Bozone, Chairman

 

COMMISSIONERS PROCEEDINGS

SEPTEMBER 3, 2013

 

The Board of County Commissioners met in regular session with all members present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Dave called the meeting to order.  Jim moved to approve the minutes of the last meeting.  Pat seconded.  Motion carried. Pat moved to approve the county vouchers. Jim seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….………278,771.97

Road & Bridge…………………….………….145,139.55

Airport…………………………………………..5,504.43

Building…………………….……….……… ..216,092.03

Noxious Weed…………………………………..12,561.21

Noxious Weed Equipment………………………1,494.44

Alcoholic Treatment………………………….…..237.50

Community Health……………….………………35,716.56

Airport Grants………………………………..…7,022.17

Reg of Deeds Tech……………………….…….…266.67

 

Bob is working with Abengoa to fix the contract for the water line easement from the City well to the Abengoa plant.

 

Pat moved to go into executive session for attorney/client and contract negotiation for 10 minutes from 8:43am to 8:53am with Bob Johnson, County Counselor present.  Jim seconded.  Motion carried.  Meeting reconvened at 8:53am.  No action taken.

 

Neal Gillespie came in to talk about the Rural Housing Incentive District plan.  Garden City and Dodge City have this in effect for their cities.  Hugoton City Council is talking about designating the plan for the Pioneer Manor area.

 

Dave moved to appoint Roger Lynch to the Southwest Kansas Area Agency on Aging Sub-Region Council.  Pat seconded.  Motion carried.

 

Judge Linda Gilmore, replaced Judge Kim Schroeder, came in to meet the Commissioners and inform them about getting new shelving for her office.

 

Dave moved to approve the book case shelving from Liberal Office Machines in the amount of $1,414.50 for Judge Linda Gilmore’s office.  Jim seconded.  Motion carried.

 

Tony Martin came in to talk about his Road and Bridge Department.

 

Darrell May called and asked for stop signs at the intersection of Rd AA and Rd 16.  Tony agreed to put the signs up.

 

Commissioners informed Tony of a Road sign being down at the intersection of Rd P and Rd 6.

 

Pete Earles came in to discuss the roads in the Pioneer Addition.  They all discussed the amount of asphalt for the road – 4” or 6”.  Phil Escareno with Black Hills Energy asked if they could put the gas lines for the future housing development, before the roads are put in.

 

Tony talked about working on Road V (White road) and Road 26 (Woods road).  They lack 3 miles to finish, then they will work on Road 22 and Road Q (Northern Gas road) and Road Y and Road Z (Riverbend road).

 

Tony informed the Commissioners that Moscow Recreation asks the Road Department to put speed bumps going to the Moscow Swimming Pool and Moscow Recreation building plus a 10 mph sign.

 

Ted Heaton checked in to see if the Commissioners needed anything from him.

 

Pete Earle and Phil Escareno talked about the gas line for the Pioneer Addition.  Phil asked about cutting the road before the road is worked on.  The Commissioners and Bob Johnson said it will need to be packed down after they are through.

 

Pete Earles informed the Commissioners that the City wants to be there when he inspects the dirt work and utilities.

 

Pete suggested adding the cost of the road back to the specials on the lots.

 

Tony martin and Pete Earles talked about, in the Pioneer Addition, putting rock on the rock till springtime to preserve it.

 

The inspection of the bridge on Washington Street and 6^th Street in the City of Hugoton has been billed to the County each year instead of to the City so Bob Johnson will transfer the information from the County to the City.

 

Brian Hemann came in to discuss an alley being put in on the north side of the Kansas Dairy Ingredients Plant in the Stevens County Industrial Park.

 

Pat moved to go into executive session contract negotiation for 15 minutes from 10:04am to 10:19am with Bob Johnson, County Counselor and Brian Hemann present.  Jim seconded.  Motion carried.  Meeting reconvened at 10:19am.  No action taken.

 

Phil Escareno and Mark McGaughey with Black Hills Energy came in to explain the contract agreement and the feasibility study.   The contract is for a 10 year period.  This includes the building of 4 homes a year for the first eight years then 2 homes a year for the last 2 years.

 

The Commissioners and Bob ask that the contract amount be according to the volume of natural gas usage instead of number of homes built.

 

Phil says there will not be any upfront cost for the gas line and they will start on the project within a month to 6 weeks.  The project will take up to a week to finish and the roads will be water packed when they are through.

 

Susan Schulte came in to ask for a raise for Mario Hernandez and Jorge Camacho.

 

Jim moved to approve a $1.00 raise for Mario and $.50 raise for Jorge.  Pat seconded.  Motion carried.

 

Susan asked if Will Schnittker could tend to the lawn for a month while Jorge Camacho is out due to medical issues.

 

The Commissioners agreed to allow Will Schnittker to do the lawn.

 

Tony McBride came in to discuss the landscape bill at the Pioneer Manor.  The Commissioners approved to pay the landscape bill.

 

Tony brought in Revision #5 for the Community Health/Physical Therapy/EMS project in the amount of $22,413.00.

 

Pat moved to accept the changes on Revision #5 for the Community Health/Physical Therapy/EMS project in the amount of $22,413.00.  Dave seconded.  Motion carried.

 

Deb Scheibler with KS Work Force One from Salina, KS came in to discuss the program.  The program is federally funded.  They have meetings with local elected officials in Liberal, Garden City and Dodge City.  It is a training program for job placement.  There is a level of liability and there have been legislation changes so the Counties are asked to sign new agreements.

 

Pat moved to renew the contract with KS Work Force One.  Jim seconded.  Motion carried.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                         ________________________________                                                                                            Dave Bozone, Chairman

 

 

 

COMMISSIONERS PROCEEDINGS

SEPTEMBER 16, 2013

 

The Board of County Commissioners met in regular session with all members present.  Also present were Bob Johnson, County Counselor, Susan Schulte, acting secretary and RoGlenda Coulter, Hugoton Hermes.  Dave was slightly detained so Jim called the meeting to order.  Pat moved to approve the minutes of the last meeting. Jim seconded.  Motion carried.  Jim moved to approve the county vouchers. Pat seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….….. 29,425.13

Road & Bridge……………………….…….23,284.62

Building…………………………..…..……..3,526.77

Noxious Weed…………………………….……473.59

Road Machinery…………………..….…..323,054.00

Diversion…………………………….………..691.61

Community Health……………….………….12,711.35

Fire Bequest……………………………..….1,115.96

Reg of Deeds Tech Fund……………………2,741.89

Employee’s P/R Misc W/H…………………..148.72

 

Pat said that Danny Allison with Abengoa would like to replace the grates on the West side of the Courthouse with a galvanized grill at no cost to the county.  Abengoa will pay all expenses.

 

Jim said that Spanish Peaks in Colorado had a devastating fire and the City of Moscow said they would match any contribution, up to $1,000.00, that Stevens County would contribute.  Jim made a motion to contribute $1,000.00 toward rebuilding Spanish Peaks.  Pat seconded.  Motion carried.

 

Pat questioned the cost of the recycling boxes downtown.  He said there was always a lot of trash around the bins.  Bob suggested maybe encouraging some of community groups; such as boy scouts or girl scouts should do paper drives to raise awareness.  Dave suggested Effie Gaskill be asked to come visit commissioners about the recycling due to her initial involvement in bringing it to Stevens County.

 

Commissioners discussed problems with violations of restrictions in the West Industrial area as well as issues arising in the Russell Lake area.

 

Tony came in to report on Road and Bridge and commissioners asked him to do some research on constructing a four wire fence with gates to be locked.  Tony told commissioners he had received calls from people with concerns about the water entering their homes if it we get more rain.  Commissioners discussed several options for the property.

 

Tony briefly reported on a Fair Board meeting he attended.  Then he told commissioners the new graders came in Thursday and the radios were already installed.  He also requested the check be picked up today to give to Murphy Tractor.

 

Tony then discussed a home being built and a situation with the driveway.  He also told commissioners that he is going to get in touch with the company that will be painting the lines on roads.  They are still fixing some roads with asphalt.  Tony and Commissioners then discussed the access road in the East Industrial addition.

 

Jim asked Tony and Ted Heaton, who had arrived to visit with commissioners, if they had received any financial reimbursement from Abengoa.  Both men answered they had not received anything.  Jim informed them that the City of Moscow had received monetary reimbursement.

 

Ted then reported that the City of Hugoton is refusing to pay for prisoners.  He noted one reason was because they are felonies.  He noted that city prisoners are paid by the city and county is paid by county.  He asked that this issue be taken care of as soon as possible.

 

Dave said he has received calls with complaints due to increased traffic and speed coming into town from the West.  Ted said his deputies have been writing tickets for the last three weeks.  He reported that everything else in his department is fine.

 

Dave moved to appoint Jim as the voting delegate for KAC with Pat as alternate. Pat seconded. Motion Carried.

 

Jim moved to appoint Dave as voting delegate for KCAMP with Pat as alternate. Pat seconded.   Motion carried.

 

Dave moved to appoint Pat as voting delegate for KWORCC with Jim as alternate.  Pat seconded.  Motion carried.

 

Paula Rowden came in to discuss the communication system for the new health department.  She discussed the presentation that Nextech did in 2012.  She went over the communication services Nextech had presented and they totaled $24,000.00.  She contacted Pioneer Communications and they quoted her a $22,000.00 package that included cameras, etc.  She added that the cameras could be omitted and the fee reduced by $7,000.00.  The Pioneer Communications fees do not, however, include moving the services.  She also noted it is for 8 phones and they may need more but she has encumbered money that can be used to purchase additional phones.

 

Pat asked what needs to be done to increase communications between the hospital and the Health Department so we can provide better health care for citizens.  Paula explained that she thinks the lines of communication are better now and will continue to improve with time.

 

Paula then discussed KAC’s desire to have commissioners understand Health Departments and the services they provide.  After giving commissioners handouts she explained Public Health Department and its duties.  She told them that a local health officer need to be appointed and that Dr. Sam still needs to be involved due to Paula’s inability to prescribe meds.

 

Pat told Paula that he had explained to the other commissioners the need to have semiannual meeting and that it could be done in conjunction with commissioners meetings.  All commissioners agree this is a good idea and acknowledged they are the Board of Health.  Paula then continued discussing other handouts she brought to the commissioners.

 

Dave made a motion to appoint Paula Rowden as County Health Officer.  Jim seconded.  Motion carried.

 

Pat asked Paula to set up a schedule for Board of Health meetings.  Paula agreed.

 

Pat made a motion to accept the bid from Pioneer Communications for communications systems at the new Health Department.  Dave seconded.  Motion carried.

 

Paula explained the flu vaccines available this year before she left.

 

Roger Lynch came in to discuss a new mobile home being moved into the county.  He also noted that he will be unavailable quite a bit in October.

 

Bob then discussed the complaint the commissioners have received in the West Industrial.  Everyone agreed that this issue needs to be addressed.  Bob will get information from Register of Deeds that directly address’ the issue.  Roger agreed to help write the letter to address this issue.

 

Robert Davis then came in and requested an executive session.  Pat move to go into executive session for 15 minutes for possible litigation.  Dave seconded.  Motion carried.    10:44 a.m. – 10:59 a.m. No action taken.

 

Dave moved to adopt Resolution 2013-10 approving the sale of real estate to Kansas Land, Feed, and Cattle Company, LLC.  Jim seconded.  Motion carried.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                         ________________________________                                                                                            Dave Bozone, Chairman

 

COMMISSIONERS PROCEEDINGS

OCTOBER 9, 2013

 

The Board of County Commissioners met in regular session with all members present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Dave called the meeting to order.  Dave moved to approve the minutes of the last meeting.  Pat seconded.  Motion carried. Dave moved to approve the county vouchers. Jim seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….………279,008.58

Road & Bridge…………………….………….148,623.38

Airport…………………………………………56,879.43

Building…………………….……….……… ..822,370.89

Noxious Weed…………………………………..10,114.25

Library…………………………………………98,194.75

Insurance Agency…………………………….160,675.00

Alcoholic Treatment…………………………..…..237.50

Diversion…………………………………….….…684.51

Community Health……………….……………….38,900.04

Fire Bequest…………………………………….4,905.68

Airport Grants…………………………………19,310.96

911 E Wireless…………………………………..3,235.35

Sheriff-Concealed Carry………………………….249.99

Employee’s P/R Misc W/H…………………….…667.71

 

Rodney Kelling came in to discuss ordering a new fire truck and ambulance.

 

Rodney asked the Commissioners if he could use the money received from Abengoa for the use of helping to purchasing a new fire truck.  The money would be transferred from County General revenue account to the County Equipment account within County General.

 

Pat moved to allow the money from Abengoa to be transferred to the County Equipment account within County General.  Jim seconded.  Motion carried.

 

Rodney informed the Commissioners that there were 2 air packs for the Fire Department which did not pass inspection.  He asked if he could buy two to replace them.  Commissioners said they would discuss this matter at a later time.

 

Pat informed the other two Commissioners of the electrical work being done at the Fire/EMS building.  There needs to be a different transformer which cost around $6,000.00.

 

Rodney asked if the rent for the Lighthouse Fellowship Church could be raised to help offset the electricity being used.

 

Vanessa Willis came in and discussed the online tax system.  She says it is already available for the tax payers.

 

Tony Martin came in to discuss a fence being put up around Russell Lake, east of town.  He informed the Commissioners about a company out of Hays, KS would be willing to put up a fence.  The cost would be $3.50 a foot, 4 strain barb wired, 1 mile long costing $15,000.00 to $18,000.00 and gates not included.

 

Bob suggested FFA group or a 4H group helping the Road and Bridge guys build the fence and pay the local kids.

 

Tony will check into the different options.

 

Tony informed the Commissioners the roads the Road Department need to finish working on Road 20 (Mascow Dairy Road)  and  Road 22 & Road Q (Northern Road).

 

Tony asked about having Kirkham and Michael and Earles Engineering to present a proposal for 2014 for the bridge inspections for Stevens County.

 

Tony asked about allowing Craig Bell to be 3^rd in charge, with a small raise, for when Jeff Cox and Tony Martin are not able to be in around.

 

Tony informed the Commissioners; he has put two employees, Wes Regensberg and Darrell Munson, in charge of the shop and asked to give them a raise.

 

Pat discussed the markers for the right of way at the Pioneer Addition so Black Hills Energy could run the gas lines.  Tony McBride says he will talk to Pete Earles about the lots because they have already been marked with pins.

 

Tony Martin informed the Commissioners that Sharon Persinger lives on Road V (White Road) and asked to have the speed changed for 3 miles of black top from 65 mph to 40 mph.

 

Bob told Tony that Black Hills had looked at the asphalt plant and says if it was converted from diesel to natural gas it would save $4,000.00 a day.  Black Hills will be contacting Tony to discuss this matter.

 

Tony also says Jim Persinger called to discuss the same situation.  He has a tap already to make the change over if the County is interested.

 

Tony McBride and Alan Riney with Davis Electric came in to discuss revision #6 in the amount of $61,251.00 for the Community Health/Physical Therapy/EMS building project.

 

Dave moved to approve revision #6 in the amount of $61,251.00 for the Community Health/Physical Therapy/EMS building project.  Pat seconded.  Motion carried.  Jim voted no.

 

Ted Heaton came in to see if the Commissioners needed anything.

 

Pat LeClerc with Group Benefits Specialties came in to inform the Commissioners of the changes with the health insurance policy for 2014.

 

Roger Lynch came in to discuss a phone call he had received from an individual about burial on private property.  Bob said he talked to this person and approved of the burial.  There are not any regulations or land use policy against it, nothing illegal as long it is on private property.

 

Chris Lund and Sherry Harrison came in to ask for funding from the County for the Women’s Substance Abuse Program in Marinthal, KS and Outreach Program in Garden City, KS.  Patty Bultman and Patty Lahey came in support of the program.

 

Neal Gillespie came in to discuss the 4 lane highway and turning lane on Highway 51 into Stevens County Industrial Park.

 

Neal asked about using the lots in the Pioneer Addition for Rural Housing Incentive Development.

 

Neal asked if the Commissioners would change the rules on Neighborhood Revitalization for the individuals that were not aware of the plan stating they needed to report to the Appraiser’s office before construction started.  He asked if there could be a 60 to 90 day period of reporting after construction starts.  The Commissioners said he would have to talk to all taxing entities involved.

 

Pat moved to pass Resolution 2013-11 for the amended and restated By-Laws and Interlocal Cooperation Agreement for the Kansas County Association Multiline Pool as of May 23, 2013.

 

Dave moved to go into executive session for non- elected personnel for 10 minutes from 11:30am to 11:40am with Bob Johnson, County Counselor present.  Pat seconded.  Motion carried.  Meeting reconvened at 11:30am.  No action taken.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                         ________________________________                                                                                            Dave Bozone, Chairman

 

 

 

 

COMMISSIONERS PROCEEDINGS

OCTOBER 21, 2013

 

The Board of County Commissioners met in regular session with all members present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Dave called the meeting to order.  Pat moved to approve the minutes of the last meeting.  Jim seconded.  Motion carried. Pat moved to approve the county vouchers. Jim seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….……….37,345.38

Road & Bridge…………………….…………..36,603.40

Building…………………….……….…………11,384.50

Employees Benefit…………………………….3,114.00

Noxious Weed…………………………………………4.77

Diversion……………………………………….…279.96

Ambulance Bequest……………………………8,523.50

Community Health……………….……………….4,802.49

Airport Grants…………………………………14,629.51

Employee’s P/R Misc W/H…………………….…70.36

 

Greg Wellbrock came in to discuss having John Cooper and Ron Cook with Petroleum Consultants to do an inspection of the ethanol plant on November 20, 2013.  State asked to have a market value set for the ethanol plant within the 1^st year.

 

Jim moved to hire Petroleum Consultants to inspect the ethanol plant on November 20, 2013, to set a market value.  Pat seconded.  Motion carried.

 

Dave moved to go into executive session for pending litigation for 10 minutes from 8:55am to 9:05am with Bob Johnson, County Counselor and Greg Wellbrock, County Appraiser present.  Pat seconded.  Motion carried.  Meeting reconvened at 9:05am.  No action taken.

 

Tony Martin came in to discuss road projects.  The Road Department is patching on Road 20    (Mascow Dairy) and Road 26 (Woods road).

 

The railroad is working on the tracks at Road Z and Road 20 (Moscow/Hooker) so the Road Department will be working with these roads when the railroad gets finished.

 

The Road Department will apply asphalt on the road by the Pioneer Manor next spring, 2014.

 

Black Hills and Jim Persinger asked if the County decided to have the asphalt plant hooked to gas.

 

Tony asked to purchase a new tire machine for the Road & Bridge shop.  The cost would be around

$6,500.00 to $7,100.00.  Commissioners approved the purchase of the tire machine.

 

Tony talked about Pete Earles and Kirkham & Michael quotes for the Stevens County bridge inspections.

 

Dave moved to hire Kirkham & Michael for the bridge inspections in the County.  Pat seconded.  Motion carried.

 

Linda Stalcup and several employees of the Hospital/Pioneer Manor (Jennifer Featherston, Cammie Mills-Heaton, Trevor Mangels and Dave Piper) came in to discuss the Pioneer Manor lawn and Wanderguard system.  Linda says the Board asked the Commissioners about helping with the cost of the reseeding of the lawn.

 

Dave moved to pay for the Pioneer Manor lawn care bill with Lawn Pro at a cost of $22,354.00.

 

Jennifer Featherston talked about the Wanderguard system building controls.

 

Trevor Mangels explained the Wanderguard system and building controls.  Alliamce bid for $19,804.00 tags not included and BCS bid for $19,723.00 plus mileage.

 

Jennifer talked about the Matrix care software system to help with Medicaid billing.

 

Commissioners asked Dave Piper about the financial situation for the Hospital/Pioneer Manor.

 

Curtis Crawford came in to discuss maybe his company could help out with the Wanderguard system for the Pioneer Manor.

 

Dave moved to accept the bid from Alliance in the amount of $19,804.00 unless Curtis Crawford could supply the system through his company.  Pat seconded.  Motion carried.

 

Ted Heaton checked in.  He informed the Commissioners that he hired a new deputy.

 

Neal Gillespie came in with JoAnn Knight from Dodge City to discuss the Rural Housing Incentive Districts.  Jack Rowden-City Mayor, Mark Crawford-USD 210 Superintendent, Curtis Crawford-Moscow City Council, Don Coulter-housing developer and Josh Grubbs-City Inspector came in to listen and talk about the project.

 

Curtis Crawford asked about the cost of specials.

 

Jim Bell moved to approve the 2014 Holidays with corrections.  Pat seconded.  Motion carried.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                         ________________________________                                                                                            Dave Bozone, Chairman

 

 

COMMISSIONERS PROCEEDINGS

NOVEMBER 4, 2013

 

The Board of County Commissioners met in regular session with all members present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Dave called the meeting to order.  Pat moved to approve the minutes of the last meeting.  Jim seconded.  Motion carried. Jim moved to approve the county vouchers. Pat seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….……….222,777.56

Road & Bridge…………………….…………..220,666.99

Building…………………….……….………….198,397.69

Airport……………………………………………5,504.43

Noxious Weed……………………………………..7,110.79

Noxious Weed Equipment……………………….2,458.40

Alcoholic Treatment…………………………….…237.50

Diversion……………………………………………918.20

Community Health……………….………………..31,285.88

Register of Deeds Tech……………………………..34.83

Airport Grants……………………………………13,606.62

Employee’s P/R Misc W/H…………………..…..…72.36

 

Tony Martin came in to inform the Commissioners the Railroad engineers took out the tracks at Road 20, and then the Road Department will fix the road when the Railroad gets finished.

 

Tony informed the Commissioners that the Asphalt plant has been winterized for the year.

 

Tony says the KAC meeting was very informative.

 

Tony said he has been looking at roads in the County that need to be graveled.  He was talking to Kirkham and Michael about changing the frontage road, east of town, in the Stevens County Industrial Park.

 

Tony and the Commissioners talked about the cost to operate the asphalt plant for 2013 asphalt season.

 

There was discussion of changing it over to natural gas for the next season.

Ted Heaton checked in to see if the Commissioners needed anything from him.

 

Bob brought paperwork for the final sale of property to KDI Operating, LLC to have Dave sign.

 

Dave moved to approve Resolution 2013-12 authorizing the approval of sale of real estate to KDI Operating, LLC.  Pat seconded.  Motion carried.

 

Ryan Hamlin and Dennis Hamlin came in to ask permission to lay a pipeline-irrigation water line in the County right of way.  Ryan explained he had talked to the land owners and they were not in agreement to allow the line to go across their land.

 

Dave moved to go into executive session for attorney/client for 10 minutes from 9:55am to 10:05am with Bob Johnson, County Counselor, Ryan Hamlin and Dennis Hamlin present.  Jim seconded.  Motion carried.  Meeting reconvened at 10:05am.  No action taken.

 

Nicole Crites came in to ask about buying Lots 1 & 2 Block14 in Kallenbach 5^th Addition.  The Commissioners agreed to sale the lots for the amount of back taxes owed.  Bob Johnson informed

her that Stevens County does own the lots and he would work on the deed.

 

Pat moved to sale Lots 1 & 2 Block 14 in Kallenbach 5^th Addition to Nicole Crites for the amount of back taxes owed.  Dave seconded.  Motion carried.

 

Neal Gillespie came to invite the Commissioners to a dinner for elected officials on November 14, 2013 at 6:30pm at the Senior Center.

 

Susan Schulte came in to discuss hired someone to help clean the Courthouse during construction time.  Susan asked if Carolina Garza could be hired to help and pay as contract labor. ($13.00)

 

Dave moved to allow Susan to hire Carolina Garza to help cleaning Courthouse during construction time and pay as contract labor.  Jim seconded.  Motion carried.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                         ________________________________                                                                                            Dave Bozone, Chairman

 

 

COMMISSIONERS PROCEEDINGS

NOVEMBER 18, 2013

 

The Board of County Commissioners met in regular session with all members present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Dave called the meeting to order.  Pat moved to approve the minutes of the last meeting.  Jim seconded.  Motion carried. Pat moved to approve the county vouchers. Jim seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….……….36,048.93

Road & Bridge…………………….…………..31,573.32

Building…………………….……….………….25,495.12

Noxious Weed………………………………………254.70

Community Health……………….………………..6,878.16

Wekando………………………………………..3,750.00

Employee’s P/R Misc W/H…………………..……70.80

 

Dave explained his concern about the Abengoa employees not stopping when coming out of the plant between shifts to Abengoa representatives who were present.

 

Rodney Kelling came in to ask to be reappointed to participate for the Southwest Kansas Regional Emergency Planning Council of Homeland Security funding.

 

Dave moved to reappoint Rodney to participate for the Southwest Kansas Regional Emergency Planning Council of Homeland Security funding.  Pat seconded.

 

Rodney asked the Commissioners about getting a new fire truck.  The fire monies will be short $30,000.00 to $50,000.00 so the County auditor, Theresa Dasenbrock, says the monies saved for the EMS Department could be reallocated for the Fire Department.  The Commissioners approved the reallocation of the monies from EMS to Fire.

 

Pat moved to allow Rodney to have specifications drawn up for a bid on a new fire truck.  Jim seconded.  Motion carried.

 

Bob Johnson and the Commissioners discussed the cost of the lots in the Pioneer Addition.  They talked about cost per lot and set it at $4,000.00 plus payment of all specials.

 

Robert Davis, Gary Porter, Kim Harper, Dax Gaskill, Jeff Crawford and Dell Cullison with the Airport Board came in to discuss the sprinkler at the airport.  Robert explained his concerns for safety issues.  He said that the Airport Board offered to move the sprinkler at no cost to the owner and to advertise in the Hi Plains Journal for the sale of the sprinkler.

 

Bob Johnson discussed some possible solutions to the situation.  The Airport Board will work on a solution.

 

Tony Martin came in to inform the Commissioners of an Assigned Assessment Program in effect with the State.

 

Pat moved to approve the Assigned Assessment Program.  Jim seconded.  Motion carried.

 

Tony brought in an agreement for the FHWA Safety Edge Technology Project.  The project supplies federal aid monies to be used on equipment for the construction and maintenance of County roads.

 

Pat moved to approve the agreement.  Jim seconded.  Motion carried.

 

Tony said Black Hills Energy had not contacted him about changing the asphalt plant over from diesel to natural gas.  Jim Persinger has called twice.

 

Tony asked about putting the fence around the Lake Russell area.  He says the Road & Bridge guys will have time this winter.  The Commissioners chose to table the fence at this time.

 

Tom Robb and Dan Allison with Abengoa came in to discuss the steam blowing at the plant.  Tom said starting Tuesday, November 19, 2013 they will start the steam purge out of the boiler.

 

The Commissioners talked to Tom Robb and Dan Allison about the safety issues at the Abengoa plant.  Dave expressed his concerns for the citizens of Stevens County because the contractors are not stopping at the stop sign coming out of the plant during shift changes.  Dave informed Tom and Dan they need to change the stop sign to a legal size sign.

 

Paula Rowden came in to discuss the transportation program for the Health Department.

 

Paula informed the Commissioners about a presentation at KAC involving the Healthcare Plan-Kan Care.  She informed the Commissioners that Lynne Webb will be trained as a case worker to sign families up for Medicaid and get the help they need.  Paula asked the State if they would help with this program.  The costs of the electronic medical records are around $500,000.

 

Paula said she is checking into getting a new vehicle that is not handicap accessible.  She has funds that have been encumbered from 2012 that could be used to buy the vehicle.

 

Roger Lynch came in to discuss the environmental assessment and the fencing of the waste area at the Abengoa plant.

 

Gary Baker expressed his concerns on the healthcare for the Country.

 

Dave moved to go into executive session for non elected personnel for 5 minutes from 11:00am to 11:05am with Bob Johnson, County Counselor and Pam Bensel, County Clerk present.  Pat seconded.  Motion carried.  Meeting reconvened at 11:05am.  No action taken.

 

Ted Heaton came in to update on the Sheriff’s Department.

Dave moved to go into executive session for non elected personnel for 5 minutes from 11:30am to 11:35am with Bob Johnson, County Counselor and Rodney Kelling present.  Jim seconded.  Motion carried.  Meeting reconvened at 11:35am.  No action taken.

 

Neal Gillespie came in to inform the Commissioners that the KDOT grant has been awarded to do the road improvement project east of town.

 

Neal will change the wording for the Neighborhood Revitalization policy for the Commissioners to approve.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                         ________________________________                                                                                            Dave Bozone, Chairman

 

 

COMMISSIONERS PROCEEDINGS

DECEMBER 6, 2013

 

The Board of County Commissioners met in regular session with all members present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Dave called the meeting to order.  Pat moved to approve the minutes of the last meeting.  Jim seconded.  Motion carried. Jim moved to approve the county vouchers. Pat seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….………..223,599.43

Road & Bridge…………………….……………189,170.63

Airport……………………………………………5,398.27

Building…………………….……….………….262,766.52

Noxious Weed………………………………………9,253.91

Alcoholic Treatment……………………………….237.50

Diversion…………………………………………1,320.56

Community Health……………….…………………26,444.11

Airport Grants………………………………..…14,629.52

Wekando……………………………………….242,073.16

Employee’s P/R Misc W/H…………………………106.86

 

Robert Rich came in to ask about a raise for Michael Rickman.

 

Pat moved to approve a $1.00 an hour raise for Michael Rickman.  Jim seconded.  Motion carried.

 

Robert talked about the sky lights over the office and restroom areas.  The water has been leaking in around the lights.  Robert asked about getting bids to seal around the lights.  Commissioners agreed to allow Robert to get bids.

 

Neal Gillespie came in to discuss the Neighborhood Revitalization Plan.  Neal will get with Bob to revise the wording of the plans.

 

Susan Schulte came in to talk about replacing the commercial mixer in the Memorial Hall.  She has been checking with different companies and getting prices for a new mixer.

 

Susan informed the Commissioners that she got ahold of Tony McBride about a price to put a fence across the front of the a/c units for the new heat and air system for the courthouse.

 

Tony Martin came in to discuss the KS Department of Transportation Federal Fund Exchange Program.  Stevens County has $607,656.53 in the fund for the years 2011, 2012 and 2013 that could be used for road projects.  Tony applied for the money and Commissioners signed the contract agreement for the money.

 

Tony talked to Black Hills and they discussed about converting the asphalt plant to natural gas.

 

Tony presented the Fair Board Elections list of new members.

 

Dave moved to approve the 2014 Fair Board members.  Pat seconded.  Motion carried.

Ted Heaton came in to update on the Sheriff’s Department.

 

Pat moved to go into executive session for litigation and non elected personnel for 10 minutes from 9:50am to 10:00am with Bob Johnson, County Counselor present.  Dave seconded.  Motion carried.

 

Pat moved to go back into executive session for 10 more minutes from 10:00am to 10:10am with Bob Johnson, County Counselor present.  Dave seconded. Motion carried.  Meeting reconvened at 10:10am.  No action taken.

 

Pat moved to approve Resolution 2013-13 approving an assessment by the Western Kansas Development Organization for its obligations under an Amendment to Contract to Rehabilitate Railroad Line and extending the Contract to Rehabilitate Railroad from a period of Ten years to Thirteen Years.  Jim seconded.  Motion carried.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                         ________________________________                                                                                            Dave Bozone, Chairman

 

 

COMMISSIONERS PROCEEDINGS

DECEMBER 27, 2013

 

The Board of County Commissioners met in regular session with all members present.  Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes.  Dave called the meeting to order.  Pat moved to approve the minutes of the last meeting.  Jim seconded.  Motion carried. Jim moved to approve the county vouchers. Pat seconded.  Motion carried.  The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

 

General…………………………….….………..138,923.93

Road & Bridge…………………….…………….40,501.00

Airport………………………………………….70,106.00

Building…………………….……….………….156,426.98

Noxious Weed………………………………………..186.45

Diversion…………………………………………1,248.03

Community Health……………….…………………23,801.31

Fire Bequest…………………………………………20.00

Airport Grants………………………………..…..4,561.85

Employee’s P/R Misc W/H…………………………106.86

 

Dave opened the Public Hearing at 8:30am for the issuance of taxable industrial revenue bonds for the Kansas Dairy Ingredients Project.

 

Neal Gillespie, Judy Parsons and Sarah Steele were present for the hearing.

 

Sarah Steele explained the about the industrial revenue bonds.  The County is not obligated financially for any kind of default.  KDI intends to lease the facility to Kansas Land, Feed and Cattle Company, LLC.  There will be a tax abatement issued for a 10 year period starting January 1, 2015, pursuant to the County’s policy.  KDI also executed a “Pilot” or payment in Lieu of taxes agent.  Taxes will be paid in 2013 and 2014.  The industrial revenue bonds, in the amount of $28,000.000.00, will be purchased by Kansas Land, Feed and Cattle Company, LLC and issued by Stevens County.

 

The Appraiser needs to appraise the facility to determine the appraisal cost of each year.

 

Dave closed the Public Hearing at 8:50am.

 

Pat moved approve Resolution 2013-14 determining the advisability of issuing taxable industrial revenue bonds for the purpose of financing the acquisition, construction and equipping of a dairy processing facility to be located in said county.  Jim seconded.  Motion carried.

 

Commissioners moved to allow the Stevens County Treasurer’s office close at 12:00pm to close out the 2013 year.

 

Sevelan Brollier with Moscow Senior Citizens came in to ask for financial help of $7,500.00.  This amount will help with the bills and flooring at the Moscow Senior Center.

 

Jim moved to give $7,500.00 to the Moscow Senior Citizens to help the bills at the Moscow Senior Center.  Dave seconded.  Motion carried.

 

Phillip Willis came in to ask about piling dirt on the quarter of land east of the landfill.  The Commissioners agreed to allow piling the dirt on the quarter east of the landfill.

 

Phillip Willis brought in the 2013 encumbrance letter for the Stevens County Solid Waste in the amount of $10,000.00 for repairs to the 615c scrapper and 953c track loader.

 

Dave moved to allow the 2013 encumbrance letter for the Stevens County Solid Waste in the amount of $10,000.00.  Pat seconded.  Motion carried.

 

Tony Martin came in to discuss the changing of the asphalt plant to natural gas.  Black Hills cannot guarantee to have the line in by next October.

 

Tony asked Hancock Electric to present a bid to lay the gas line to switch the plant to natural gas.

 

Tony brought in a letter to transfer the 2013 monies out of Road and Bridge to Road Machinery #220.

 

Dave moved to approve the letter to transfer the 2013 monies out of Road and Bridge to Road Machinery #220.  Jim seconded.  Motion carried.

 

Tony informed the Commissioners that the Road Department will be getting a check from the State of Kansas in the amount of $500,000.00.

 

Jim informed Tony to check on a yield sign at Road 26 and Road BB.

 

Ted Heaton brought in a 2013 encumbrance letter for the Stevens County Sheriff’s office in the amount of $5,646.33 for miscellaneous equipment and to use the carry over monies of $2,100.00 in the Concealed Carry and Registered Offenders funds for purchasing cameras.

 

Pat moved to allow the 2013 encumbrance letter for the Stevens County Sheriff’s office in the amount of $5,646.33 for miscellaneous equipment and to use the carry over monies of $2,100.00 in the Concealed Carry and Registered Offenders funds for purchasing cameras.  Dave seconded.  Motion carried.

 

Pam Bensel presented the 2013 encumbrance letter for Kelsee Burnett in the Clerk of the District Court.  Kelsee asked to encumber the remainder of the 2013 monies, approximately $16,482.85, to replace and install five new computers.

 

Pat moved to allow Kelsee to encumber the remainder of the 2013 monies, approximately $16,482.85, to replace and install five new computers.  Jim seconded.  Motion carried.

 

Larry Sharp with KCAMP came in to present Stevens County’s 2012 annual report.

 

Larry talked about tuition reimbursement programs for Road and Bridge and Sheriff’s office.

 

Tom Hicks, Paul Nordyke, Tony Martin, Jack Rowden and Josh Grubbs came in to discuss the annexation of two tracts of land in the SE 15-33-37, east of town in the Stevens County Industrial Park into the corporate city limits of the City of Hugoton.

 

Pat moved to adopt Resolution 2013-15 to annex two tracts of land in the SE 15-33-37, east of town in the Stevens County Industrial Park into the corporate city limits of the City of Hugoton.  Jim seconded.  Motion carried.

 

Tom talked about the grant, 95% state funded and 5% county funded, from the State of Kansas for the 3 land highway with a turning lane, west of town.

 

Tony Martin informed the Commissioners that the roads in the Pioneer Addition will be done in March, 2014.

 

Doug Martin came in to discuss his reappointment to the Economic Development Board.

 

Dave moved to reappoint Doug Martin for another four year term to the Economic Development Board.  Pat seconded.  Motion carried.

 

Dwayne West came in for Tony McBride to present change order Revision #7 in the amount of $3,551.00 for the Health Department/Physical Therapy/EMS project.

 

Pat moved to pay the change order Revision #7 in the amount of $3,551.00 for the Health Department/Physical Therapy/EMS project.  Dave seconded.  Motion carried.

 

Dave moved to go into executive session for non elected personnel for 10 more minutes from 11:00am to 11:10am with Bob Johnson, County Counselor present.  Pat seconded. Motion carried.  Meeting reconvened at 11:10am.  No action taken.

 

Casey Settlemyer came in to discuss purchasing Lot 4 Block 2 in the Stevens County Industrial Addition, west of town.

 

Pat moved to sell Lot 4 Block 2 in the Stevens County Industrial Addition, east of town, to Casey Settlemyer for $1,000.00 an acre.  Dave seconded.  Motion carried.

 

Jim moved to approve a 3% raise for County employees.  Dave seconded.  Motion carried.

 

Steve Rome came in to discuss his reappointment to the Economic Development Board.  No decision was made at this time.

 

Pat moved to reappoint David Bozone for another three year term to the Cimarron Basin Corrections Advisory Board.  Jim seconded.  Motion carried.

 

By motion the Board adjourned.

 

Attest: Pam Bensel, County Clerk                         ________________________________                                                                                            Dave Bozone, Chairman