2012 Commissioner Meeting Proceedings

COMMISSIONERS PROCEEDINGS

JANUARY 3, 2012

Gary moved to appoint Dave Bozone as Chairman. Jim seconded. Motion carried.

Gary moved to appoint Jim Bell as Vice Chairman. Dave seconded. Motion carried.

Jim moved to appoint the Hugoton Hermes as the official newspaper for Stevens County. Dave seconded. Motion carried.

Gary moved to have Citizens State Bank as the bank depository for Stevens County. Jim seconded. Motion carried.

Gary moved to have First National Bank as secondary depository for Stevens County. Jim seconded. Motion carried.

Dave moved to continue the meeting days and time on the 1^st and 3^rd Mondays at 8:30am unless Monday is a county holiday then the meeting will be on Tuesday. Gary seconded. Motion carried.

Pam Bensel, County Clerk presented the GAAP waiver Resolution11-01 to be approved and signed. Dave moved to adopt the GAAP Resolution 12-01. Gary seconded. Motion carried.

Dave moved to appoint Gary as delegate to the WEKANDO Board. Jim seconded. Motion carried.

Dave moved to appoint Jim as delegate to the Port Authority Board. Gary seconded. Motion carried.

Guy Rowden came in to discuss the Courthouse and Memorial Hall roof. Guy said he could patch the roof until a decision was made.

The Commissioners called Ashley Fiss in to contact an engineer to see what needs to be done for the Courthouse and Memorial Hall roof project.

Ashley Fiss informed the Commissioners that she has landscape drawings and will present them to the committee.

Gary Baker discussed the appraisal issue with the other two Commissioners.

The Commissioners received a letter from Kansas Department of Revenue stating that Stevens County has met the criteria for the annual statistical and procedural compliance review and successfully completed the appraisal cycle in a satisfactory manner.

J C Cantrell came in to update on his department.

The Commissioners discussed the NE 2-31-39. They asked J C if he needed the land for any reason. J C said that he didn’t need the land for anything.

Dave moved to offer the NE 2-31-39 for sale with Faulkner Real Estate. Gary seconded. Motion carried.

Shelby Martin, Carla Kerbow, Gary Gold and Roger Lynch came in to dicuss the Zumba classes that Shelby teaches. Shelby asked if she could have a contract with the County and receive reimbursement for the Sumba fee, a key and control of my classes. Shelby asked to have morning classes on Monday thru Friday and classes in the evening when she is able to.

Bob Johnson agreed to be the mediator for the County between Robert Rich and Shelby Martin.

Roger Lynch updated the Commissioners on the RV park that Jan Leonard and Tron Stegman want to put in. Tron talked to Pete Earles on the sewer plans.

Dave moved to accept Plan A on the drawings of the EMS building restrooms. Jim seconded. Motion carried.

Ashley will get the plans drawn up to finalize the project.

Dave moved to go into executive session for non elected personnel for 10 minutes from 12:00pm to 12:10pm with County Counselor, Robert Johnson. Gary seconded. Motion carried. Meeting reconvened at 12:10pm.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JANUARY 16, 2012

The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Dave called the meeting to order. Gary moved to approve the minutes of the last meeting. Jim seconded. Motion carried. Gary moved to approve the county vouchers. Jim seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General…………………………….….…..94,896.49

Road & Bridge……………………….……42,873.97

Airport……………………….……………64,665.00

Building…………………….……….…1,101,841.98

Employees Benefit………………..……..246,147.00

Noxious Weed………………………….……..307.79

Library……………………………….…..107,093.00

Insurance Agency……………………..…112,189.00

Alcoholic Treatment………………….………237.50

Diversion………………………….………..1,143.00

Ambulance Bequest………………………. 43.50

Community Health……………….…………..1,608.16

County Equipment……………………..….26,736.62

Spec Law Enforcement………………………931.92

Employee’s P/R Misc W/H………………..…..76.80

Gary asked Bob to check with David Harper of Property Valuation Department to explain what the States position is on the appraisal issue. Bob said he has a phone conference with the Property Valuation Department on Tuesday, January 17^th and he will find out. Bob said he would set up another conference call at a time Gary could talk to them also. Gary wanted to know direction and guidance from the State that the Commissioners should take with this matter.

Robert Rich presented a 2011encumbrance letter for the Wellness Center in the amount of $15,213.33 to purchase flooring, equipment, computer and furnishings.

Robert presented the membership income that could be generated per month for the zumba classes. Then, he presented the expenses that could incur per month from the classes.

Robert presented a proposal from Finishing Touches to replace the flooring in two bathrooms and storage room with vinyl for an amount of $1,752.50.

Gary moved to approve the proposal for the vinyl flooring for the amount of $1,752.50. Jim seconded. Motion carried.

Also present in the meeting were Gary Gold, Mike and Jill Schechter.

Jill stated that she feels the Wellness Center is well used and well ran. She enjoys both the zumba classes and wellness classes.

J C Cantrell came in to inform the Commissioners that Chris Steincamp, representing EOG, a gas company, wants to have a road opened being south of Road K on Road 6.

J C informed the Commissioners that Ron McFarlane called to invite them for a tour of the Murphy tractor factory. It is a bus trip for all the county commissioners and road department heads on February 7-10, 2012 to Iowa.

Dave Bozone excused himself for the next conversation of roads blowing shut from the dirt.

JC says on Road 12, ½ mile North of Second Street on the Westside of the road, the dirt blows across the road and can cause hazardous conditions. J C said he needed to clean out the ditches so they won’t hold water and be able to drain.

Bob said if it becomes a safety issue then the land owner will need to work the land to prevent the blowing. Bob will send letters to the owners to inform them of this matter.

Larry Sharp with KCAMP came in to present Stevens County’s 2011 annual report.

Ted Heaton checked in to see if the Commissioners needed anything from him.

Rodney Kelling explained the convenience of the 3 plans for the bathroom at the EMS building.

Dave moved to rescind the original motion of Plan A for the bathroom. Gary seconded. Motion carried.

Gary moved to accept Plan C for the bathroom at a cost of $84,150.00. Jim seconded. Motion carried.

Tony Martin came in to get signatures for the plat on the Stevens County Industrial Park #1 on the SE 15-33-37east of town.

Jan Leonard came in to discuss getting liquor by the drink on the ballot. Bob will look into what the procedure is.

Neal Gillespie came in to discuss Neighborhood Revitalization. A person with the Dairy industry is coming the end of January or the 1^st of February to check the area.

Neal talked about different types of tax abatements, IRB and TIF.

Dave moved to go into executive session for non elected personnel for 5 minutes from 11:30am to 11:35am with County Counselor, Robert Johnson. Jim seconded. Motion carried. Meeting reconvened at 11:35am.

Bob stated that Chris Beltz does not have any time left so he should not receive any more compensation from the County until he earns more days.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

FEBRUARY 6, 2012

The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Dave called the meeting to order. Dave moved to approve the minutes of the last meeting. Jim seconded. Motion carried. Gary moved to approve the county vouchers. Jim seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General…………………………….….…..699,434.33

Road & Bridge……………………….……215,250.31

Fair………………………………………….62,125.00

Airport…………………………………..…21,611.96

Services for Elderly……………….…….…97,015.00

Building…………………………..………381,662.62

Employees Benefit…………………………23,482.88

Noxious Weed………………………………14,173.29

Hospital Maint……………………….…1,050,000.00

Alcoholic Treatment…………………..………237.50

Community Health……………….………….45,623.91

Employee’s P/R Misc W/H……………………101.90

Guy Rowden came in to discuss changing part of the sound system and getting the micro jacks on the stage fixed in the Memorial Hall. The other items were a microphone headset and cassette player.

Dave moved to allow Guy to get someone to fix the micro jacks and purchase the other items needed. Gary seconded. Motion carried.

Guy said he talked to Danny Gerrond with USD 210 school districts about the needles on the trees, east of the courthouse, falling on the playground at the school. He asked about cutting down the trees or possibly the school putting a solid ground format for the playground. The Commissioners said that cutting the trees down is not an option.

Guy informed the Commissioners that the doorway between the Memorial Hall kitchen and the room where the tables are has tiles broken. When the table rack is brought through the door it hits the tiles and they break. Guy asked if he could get the Road and Bridge guys help him fix a metal piece to fit across the doorway to protect the tiles. The Commissioners agreed that he could check with the Road and Bridge.

Guy asked if Mario could turn in laundry expense for washing the mop heads and the Memorial Hall towels or check with Western Uniforms for prices.

Guy asked if Mario could get a professional to come in once a year to clean the carpets in the Memorial Hall. The Commissioners thought that would be a good idea.

Dave moved to go into executive session for non elected personnel for 20 minutes from 9:10am to 9:30am with County Counselor, Robert Johnson. Jim seconded. Motion carried. No action taken. Meeting reconvened at 9:30am.

Tony McBride came in to give an update on the Pioneer Manor project.

Tony informed the Commissioners that the person doing the landscape drawings for the Pioneer Manor will be in town on Saturday, February 11, 2012 for a meeting.

Tony brought in a quote in the amount of $10,636.79 from Fox Roofing for gutter and downspouts for the Pioneer Manor.

Dave moved to approve the quote in the amount of $10,636.79 from Fox Roofing for gutter and downspouts for the Pioneer Manor. Gary seconded. Jim voted no. Motion carried.

J C Cantrell came in to give updates on the Road and Bridge Department.

J C updated the Commissioners about the road south of Road K on Road 6. He went to check and they are still working on the road.

J C informed the Commissioners about a federal mandate requiring all road signs needing to have 6” letters. He has the signs ordered and the cost will be $27,000.00.

Ted Heaton checked in and reported everything is good in the Sheriff’s Department.

Barry Ungles from Ulysses came in to discuss the Dirtona Race Track. He asked if the County could grade the road going into the pit area, weed control, mowing and have some crushed asphalt put into the pit area. He told the Commissioners when the races were going to be this year and the plans the committee had for improvement. The Commissioners said J C Cantrell and Gene Leonard would need to be notified.

Jack Rowden, Hugoton City mayor, and Kim Harper, Hugoton City councilman, came in to inform the Commissioners of the city’s intentions on closing Washington Street and First Street to all trucks passing thru town. They will require them to stay on the State Highways or take the truck route on the west side of town.

Jack and Kim inquired if the Commissioners were still planning on a truck route on the east side of town.

Rachel Crane and Linda Stalcup with Stevens County Hospital/Pioneer Manor brought in a start up list for the Pioneer Manor for when they move the residents in. Rachel gave the Commissioners a list of items to finish supplying the four households being a cost of $84,671.28.

Rachel also asked if they could have a key card system on the door at the north end of the west side of the building. for health issues. The employees will take the trash outside at the north end of the building for health reasons.

Linda Stalcup informed the Commissioners about bids on the cost for getting the switches, call systems, electric for cable and internet hooked up.

Dave moved to approve the paying of items on the startup list in the amount of $84,671.28 to supply the four households before the Pioneer Manor residents move in. Gary seconded. Motion carried.

Vince Mancini of Gibson, Mancini, Carmichael and Nelson Architects gave Pam Bensel, County Clerk papers to be signed for an energy audit on the Pioneer Manor when the project is completed at no cost to the county.

Gary moved to allow the energy audit on the Pioneer Manor after the project is completed at no cost to the county. Dave seconded. Motion carried.

Dave moved to approve the 2011 encumbrance letter from Robert Rich for the Wellness Center in the amount of $15,213.33. Gary seconded. Motion carried.

Christian Knipp with Trane, Brett Miller, salesperson for Trane, Dwayne Vaughn, engineer and Vic Runer with Alert Roofing came in with Ashley Fiss to discuss the roof on the courthouse and memorial hall and the heating and air conditioning situation. Each of these gentlemen explained what they felt could be done to fix the problem. No decisions were made at this time.

Ashley Fiss updated the Commissioners on some of the other County projects, such as: remolding of the old Pioneer Manor and the landscaping of the New Pioneer Manor.

Rob Heger and Ryan Hamlin came in to talk about laying a line for WTG in the County’s right of way along Road 24.

Gary moved to allow the line to be laid in the County’s right of way. Jim seconded. Motion carried.

Bob informed the Commissioners that he has a proposed contract from Faulkner Real Estate requesting 6% of the sale price for the quarter of land being NE 2-31-39.

Commissioners instructed Bob to contact Faulkner Real Estate to continue with the sale.

The Commissioners and Bob discussed having liquor by the drink on the ballot to be voted on.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

FEBRUARY 21, 2012

General…………………………….….…..26,713.11

Road & Bridge……………………….……15,887.63

Noxious Weed………………………….………731.99

Community Health……………….…………..1,233.10

Employee’s P/R Misc W/H………….…………75.92

Gary gave an update on the KAC legislative meeting that he attended.

Bob Johnson informed the Commissioners that Kevin Cuccinelli chose not to continue the contract with the County to develop a trailer park east of town off of 1^st Street. The contract states the $5,000.00 earnest money with Stevens County Title will revert back to the County.

Dave moved to distribute the $5,000.00 earnest money with Stevens County Title back to the County. Gary seconded. Motion carried.

Dave moved to go into executive session for non elected personnel for10 minutes from 8:55am to 9:05am with County Counselor, Robert Johnson. Jim seconded. Motion carried. Meeting reconvened at 9:05am. No action taken.

Gary started the discussion of SB317 concerning property taxation which includes personal property and any taxable property. The bill allows firms to dismantle individual pieces of equipment to be exempt.

Dave moved to go into executive session for attorney/client for 5 minutes from 9:25am to 9:30am with County Counselor, Robert Johnson and J C Cantrell. Jim seconded. Motion carried. Meeting reconvened at 9:30am. No action taken.

J C Cantrell asked to transfer the 2011 leftover monies of $350,000.00 from the Road and Bridge Fund to be split half and half between the Highway Improvement Fund and the Road Machinery Fund.

Dave moved to allow J C to transfer the 2011 leftover monies of $350,000.00 from the Road and Bridge Fund to be split half and half between the Highway Improvement Fund and the Road Machinery Fund. Gary seconded. Motion carried.

Dave reported on the Pioneer Manor landscape meeting. The bid package should be ready within two weeks but Tony McBride will let the Commissioners know when the bid drawings are ready.

Eunice Schroeder, Charlotte Veatch, Robert Eyestone and Shelly Kurt with the Library Board came in to discuss the money that was set aside for the employees benefit part of the 2012 Library budget. The amount for employees benefit will be short for the year because of a misunderstanding in the total budget amount.

Tony McBride came in to discuss Revision #8 for the Pioneer Manor.

Dave moved to accept Revision #8 for the Pioneer Manor. The revision consists of putting a key card reader at door #571 for $553.00, relocate fire alarm pull station from room #213 to room #200 for $360.00 and replace 31 mag locks on the doors to the courtyards for $9,328.00 for a total cost of $10,241.00. Gary seconded. Motion carried.

Rodney Kelling brought a quote in the amount of $15,920.00 from Okie Extrication for a Jaws of Life system for Moscow Fire Department to utilize for accidents in that area of the county. The Moscow bequest fund has $9,700.00 and will need to take the remaining amount $6,220.00 out of the Fire Equipment fund.

Jim moved to approve the quote from Okie Extrication in the amount of $15,920.00 for a Jaws of Life system for Moscow Fire Department to utilize for accidents in that area of the county.

Rodney updated the Commissioners on the new fire truck that is on order.

Rodney checked with Riley Chevrolet and Ghumm Auto for a used or new extended cab pickup with a long bed to be used as a rescue truck for the Fire/EMS Department. Rodney will get bids to bring in to the Commissioners meeting.

Rodney informed the Commissioners that he will check with the Parsons Trust to see if they will pay to have lights and sirens on the new vehicle.

Rodney reported that Ashley Fiss is going to present 2 or 3 of the smaller County projects in a bid package together to save money for the County Departments.

Roger Lynch informed the Commissioners that KDHE has approved the RV Park for Jan Leonard and Tron Stegman, except for the trees. They will need to be bushes instead.

Roger reported that a new business, Lakewood Design and Air Wind of Colorado, wants to put a wind tower on section 33-31-36 north of Moscow. The tower will be less than 200’ but Roger informed them what the County regulations were.

Roger informed the Commissioners that he talked to Cornelius Neudorf with the Mennonite group and they will be building a school in the SE of NE 33-33-37 for the Mennonite children.

Roger presented a copy of the State rules and regulations along with the planning and zoning and ADA regulations to Cornelius.

Commissioners asked Tom Robb with Abengoa to come in and talk about the pilot program for payment in lieu of taxes. The Commissioners were informed that they might need to talk to Carl Lafoi, a representative of Abengoa from St Louis. Tom suggested calling Carl and inviting him to a Commissioner meeting.

Jan Leonard with the Economic Development Board came in to discuss the Commissioners passing liquor by the drink for Stevens County. Bob Johnson said it has to be voted on by the people of Stevens County. There are two ways to have it put on the ballot: Commissioners can resolve to put it on or the Community hand carries a petition for signatures.

Bob Johnson brought in the final protective covenants and restrictions for Blocks 2, 8, 9, 15, 16 and 17 in the Pioneer Addition, in the City of Hugoton.

Gary moved to approve the final covenants and restrictions for Blocks 2, 8, 9, 15, 16 and 17 in the Pioneer Addition, in the City of Hugoton and to set the cost at $2,500.00 per unimproved lot.

Jim seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

MARCH 9, 2012

The Board of County Commissioners met in regular session with Dave Bozone and Gary Baker present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Dave called the meeting to order. Dave moved to approve the minutes of the last meeting. Gary seconded. Motion carried. Gary moved to approve the county vouchers. Dave seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General…………………………….….….. 268,549.52

Road & Bridge……………………….…….161,570.08

Airport………………………………………..5,343.49

Building…………………………..…..……208,358.05

Noxious Weed…………………………….…11,213.42

Alcoholic Treatment…………………..….……237.50

Diversion…………………………….…………140.00

Ambulance Bequest…………………….……….38.50

Community Health……………….…………..39,438.56

Airport Grants……………………………..…5,386.81

Employee’s P/R Misc W/H…………………..…63.92

Dean Banker with the City of Hugoton came in to discuss the water line meters on Cemetery Road. He said they will be changing the meters from Cemetery Road to Road 14 by Virgil Cox’s home.

Greg Morris came in to ask where the sewer/water line is being put in at the Stevens Industrial Park. He asked to have the frontage road and sewer/water line to be put across the 5 acres he owns.

Ted Heaton came in to update the Commissioners on the Sheriff Department.

Alvin Riley with Riley Chevrolet Buick, Inc came in for Rodney Kelling, Emergency Management Director, with bids for a new or used EMS/Fire rescue pickup.

2012 Chevrolet Silverado 4X4 Ext Cab 1LT $36,525.00

3% Dealer Profit 1,095.75

GM Invoice Pay 310 Amount 33,944.16

Front Grille Guard Black 500.00

Side steps 3’ Black Oval 375.00

Less GM Bid Assistance -6,500.00

Total $29,414.91

2010 Chevrolet Silverado 4X4 Ext Cab with $22,000.00

43,000 miles 1LT

Dave moved to accept the bid from Riley Chevrolet Buick, Inc for the 2012 Chevrolet Silverado 4X4 Ext Cab 1LT in the amount of $29,414.91. Gary seconded. Motion carried.

Commissioners received a letter from the Library Board asking for the reappointment of Shelly Kurt to the Library Board.

Gary moved to reappoint Shelly Kurt to the Library Board for a 4 year term starting May 1, 2012. Dave seconded. Motion carried.

The Commissioners and Bob Johnson were discussing the tax exemption for Great Plains Gas Impressions. Bob explained that the Court of Tax Appeals only approved the exemption back to 2010. Gas Compressions is asking for an exemption in 2009 but the State Board of Tax Appeals did not approve the year of 2009 so the County cannot approve it unilaterally. Great Plains would have to ask COTA for reconsideration.

Dave reported on the meeting that he and Paula Rowden attended in Topeka. The meeting was for the Community Health being accredited for Federal Grants.

Maurice Gross came in to ask to lease the grassland owned by the County (SE 3-33-37 and NE 10-33-37) to run cattle on.

Tony Martin, Don Beasley, David Rome and Gary Gold with the Fair Board came in to present bids they received for a 40 X 60 building the Fair Board wants to add at the fairgrounds. Also present was Nate Wolters. The Fair Board was asking for help with the cost of the building.

The Commissioners informed the Fair Board they need to get sealed bids and have them sent to the County Clerk’s office to be opened at a regular Commissioner meeting. The Fair Board agreed to send out for bids again and have them opened at the Commissioner meeting.

Dave moved to pay for the cost of the new Fair building and the Fair Board pay for the remaining cost of the project. Gary seconded. Motion carried.

Nate Wolters asked about the courthouse roof. He explained what different types of steps could be taken to repair or redo the roof.

Marcus Howe, Amy Davidson and Lorie Christensen with the Moscow Recreation Board came in to ask for help with building a new bathhouse for the Moscow swimming pool. The Board brought in a bid of $252,000.00 from Allen Berges Construction of Satanta.

Gary told Dave that he talked to Megan Sullivan about a therapy pool to use for patients. Megan said she found one for $117,000.00.

Jan Leonard and Alfredo Don Juan came in to discuss having a special election for liquor by the drink. Bob informed him that the law states this has to be on the ballot during a General election.

Gary moved to put liquor by the drink question on the General ballot in November, 2012. Dave seconded. Motion carried.

Bob Johnson will prepare a resolution to put liquor by the drink on the General ballot in November, 2012.

Dave moved to support the Fair Board in putting up a new building at the fairgrounds. Gary seconded. Motion carried.

Gary moved to allow $50,000.00 be given to the Moscow Recreation Board toward a new bath house for the Moscow swimming pool. Dave seconded. Motion carried.

Dave moved to accept Option1 which includes 24 lots with the City of Hugoton doing the utility work and Stevens County Road Department doing the asphalt work. Gary seconded. Motion carried.

Dave moved to accept the protective covenants and restrictions for Block 2, 8, 9, 15, 16 & 17 in Pioneer Addition in the City of Hugoton. Gary seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

MARCH 22, 2012

Chairman Dave Bozone called a special meeting on March 22, 2012 with all members were present. Also present were Neal Gillespie, Kristin Farnum, Jack Rowden, Gary Rowden, Dean Banker and Tom Hicks.

Gary moved to go into executive session to be on a conference call for trade secrets for 1 hour from 8:00am to 9:00am with Neal Gillespie, Kristin Farnum, Jack Rowden, Gary Rowden, Dean Banker and Tom Hicks. Jim seconded. Motion carried. Meeting reconvened at 9:00am. No action taken.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

MARCH 26, 2012

The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Dave called the meeting to order. Gary moved to approve the minutes of the last meeting. Jim seconded. Motion carried. Jim moved to approve the county vouchers. Gary seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General…………………………….….…..236,188.21

Road & Bridge………………………………36,365.57

Building………………………………….….9,702.30

Noxious Weed…………………….…….………574.87

Community Health……………….……………6,095.76

Fire Bequest…………………………………9,700.00

County Equipment………………….……….7,635.00

Employee’s P/R Misc W/H………….………1,301.45

Dave moved to go into executive session for trade secrets for 10 minutes from 8:50am to 9:00am with County Counselor, Robert Johnson. Gary seconded. Motion carried. Meeting reconvened at 9:00am. No action taken.

Pam Peachey and Christine Norton came in to ask to lease the grassland owned by the County (SE 3-33-37 and NE 10-33-37) for horses. Christine said they wouldn’t need that many acres but would lease part of the acres.

Dave moved to go into executive session for non-elected personnel for 10 minutes from 9:12am to 9:22am with County Counselor, Robert Johnson and Ted Heaton. Jim seconded. Motion carried. Meeting reconvened at 9:22am. No action taken.

J C Cantrell came in and informed the Commissioners that Dax Gaskill asks the County to build a road up to his house for a bus route. No decision was made.

Tony Martin asked if J C could do the dirt moving work for the new building at the Fairgrounds.

Tony Martin, Don Beesley and Rick Wolters came in for the opening of bids for the new building at the Fairgrounds. Two bids were received:

Chamberlain Builders $26,442.00

Wolters Construction $25,900.00

After reviewing the bids and comparing them to the specifications in the request, the Commissioners decided on Chamberlain Builders.

Dave moved to accept the bid from Chamberlain Builders in the amount of $26,442.00 with the contingent of June 16, 2012 as a completion date. Gary seconded. Motion carried.

John Chamberlain agreed to the June 16, 2012 completion date.

The Commissioners discussed the newspaper article last week and further discussed they had no intention of allowing a mobile homes park to be put in east of town off of 1^st Street. They were unsure of where that issue came from.

Neal Gillespie came in to discuss a residential incentive program through Economic Development.

Bob Johnson is drafting a 5 year neighborhood revitalization plan for commercial/industrial use only, per the Economic Development Board recommendation.

Neal informed the Commissioners that a hotel developer asked about IRB’s. Neal feels this is a positive movement and they discussed the issue.

Ted Heaton brought T J Steers, an officer at the sheriff’s office, in to introduce him to all the Commissioners as the new Undersheriff.

Tony McBride brought in landscape drawings for the new Pioneer Manor lawn to be approved for bid. They suggested two options for bid: all fescue grass with sprinkler system or fescue grass with sprinkler and the remaining lawn buffalo grass.

Robert Rich presented the 2013 Wellness Center budget in the amount of $151,520.44.

Robert asked if he could use part of the money that was allocated for 5 spin bikes to be used for 3 spin bikes and a stair master.

He asked about getting a jump box with the encumbered money.

Dave moved to allow Robert to purchase a jump box from Academy with the encumbered money if there is any left. Gary seconded. Motion carried.

Gary brought a pamphlet showing information about the therapy pool for the Commissioners to look at.

Commissioners talked about the prices for the lots east of town at the Stevens County Industrial Park lots. Suggested price was $6,000.00 for highway frontage lots and $4,000.00 for the second rolls of lots, they will discuss further at the next meeting.

No decision for price of lots south of town in the Pioneer Addition.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

APRIL 2, 2012

General…………………………….…..…..402,189.00

Road & Bridge………………………….….114,083.62

Airport………………………………………52,288.49

Building……………………………………127,407.46

Noxious Weed…………………….…..….…13,345.43

Library…………………………………….107,093.00

Alcoholic Treatment……………………………237.50

Community Health………………….……….23,440.82

Employee’s P/R Misc W/H………….…………..32.25

County Equipment………………………….29,414.91

The Commissioners discussed the covenants for the Stevens Industrial Park east of town. Bob is working on getting a set of covenants & restrictions drawn up.

Ted Heaton brought in a bid from Riley Chevrolet Buick, Inc of Hugoton.

2012 Chevrolet Silverado 4×4 Crew Cab with trade in 2008 Ford Crew Cab 4×4

for a price of $16,421.01

Gary moved to approve the bid from Riley Chevrolet Buick, Inc for the 2012 Chevrolet Silverado 4×4 Crew Cab with a trade in 2008 Ford Crew Cab 4×4 for a price of $16,421.01. Jim seconded. Motion carried.

The Commissioners discussed prices for the lots in the Stevens County Industrial Park east of town.

Gary moved that the front lots be priced at $6,000.00 per acre and back lots at $4,000.00 per acre with all lots paying extra for the gas specials which will be a onetime cost. Dave seconded. Motion carried.

Neal Gillespie came in to inform the Commissioners that a business asked about getting 10 acres or more in the Stevens County Industrial Park area.

J C Cantrell came in to discuss the road into Dax Gaskill’s home south of town. After looking at the situation, Dave didn’t feel it was necessary to put the road in. No decision made at this time.

Gary moved to rescind the second half portion of the motion on February 21, 2012 stating the approval of the final covenants and restrictions for Blocks 2, 8, 9, 15, 16 and 17 in the Pioneer Addition, in the City of Hugoton and to set the cost at $2,500.00 per unimproved lot. Jim seconded. Motion carried.

Jim moved to approve the cost of the Lots for Blocks 2, 8, 9, 15, 16 and 17 in the Pioneer Addition, in the City of Hugoton at $4,000.00 per unimproved lot plus any specials incurred at the time of sale. Gary seconded. Motion carried.

Gary moved to go into executive session to discuss non- elected personnel for 14 minutes from 9:46am to 10:00am with County Counselor, Robert Johnson present. Jim seconded. Motion carried. Meeting reconvened at 10:00am. No action taken.

Rex Brower and Matt Esarey came in to discuss having a mud bog event during the Stevens County Fair this year. They would like to have the event at the north end of Lake Russell on the last Saturday of the Fair. Rex says they will be in charge of cleaning the area up before and after the event.

Gary moved to approve the mud bog event. Jim seconded. Motion carried.

Gary moved to lease the grassland owned by Stevens County (SE 3-33-37 and NE 10-33-37) for one (1) year at $1.00 a day per horse to Pam Peachey and Christine Norton. Jim seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

APRIL 2, 2012

Chairman Dave Bozone called a special meeting on the afternoon of April 2, 2012 with all members present. Also present were County Counselor, Robert Johnson and County Clerk, Pam Bensel.

Linda Stalcup, Rachel Crane and Trevor Mangels came in to present some issues with the new Pioneer Manor that showed up during a walk through.

The Commissioners felt Trevor Mangels had more knowledge of the issues so they asked Trevor to present the issues to Tony McBride.

Gary moved to go into executive session to discuss non- elected personnel for 6 minutes from 1:24pm to 1:30pm with County Counselor, Robert Johnson and County Clerk, Pam Bensel present. Jim seconded. Motion carried. Meeting reconvened at 1:30pm. No action taken.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

APRIL13, 2012

Chairman Dave Bozone called a special meeting on the afternoon of April 13, 2012 at 2:00pm with all members present. Also present was County Clerk, Pam Bensel.

Tony McBride explained what stage the Pioneer Manor project is in. The Fire inspector came and everything is a go at this time. The inspection on the building-electrical and mechanical-is getting worked out with Vince Mancini. Tony explained that next week the training on the equipment with the workers will start.

Tony McBride brought in one bid from Thomas Landscape from Liberal for the landscape project at the new Pioneer Manor.

Charles Thomas with Thomas Landscape came in for the bid opening.

The bid proposal from Thomas Landscape for irrigation system, drip irrigation, landscape installation, water feature, seed turf and sod turf per plans and specifications – price $207,809.00

Alternate #1 change buffalo & native grass areas to Fescue turf with sprinkler system – add

price to bid – $117,009.00

Alternate #2 change 10 lb 1 gal switch grasses in island areas to seeding of those areas to prairie

sky switch grass and shenandoah switch grass – subtract from bid – $15,000.00

Commissioners discussed changes in the bid so Charles Thomas will present a new bid with the changes on the Monday, April 16, 2012 meeting.

Dave moved to go into executive session for trade secrets for 25 minutes from 2:35pm to 3:00pm with Neal Gillespie present. Gary seconded. Motion carried. Meeting reconvened at 3:00pm. No action taken.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

APRIL16, 2012

The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Dave called the meeting to order. Gary moved to approve the minutes of the last meeting. Jim seconded. Motion carried. Jim moved to approve the county vouchers. Dave seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General…………………………….…..…..144,125.93

Road & Bridge………………………….……23,157.83

Building……………………………..………10,938.19

Noxious Weed…………………………..….…3,345.80

Diversion……………………………..…………292.00

Community Health………………….………..2,063.50

County Equipment………………..………….2,592.76

Wekando……………………………….…….3,750.00

Employee’s P/R Misc W/H……………………..64.50

Dave moved to execute the petitions for utilities around the land at the new Pioneer Manor site. Gary seconded. Motion carried.

Rodney Kelling came in with concerns on the scheduling of the on call shifts for the EMS department. He reported to the Commissioners that it is hard to find individuals to fill the daytime shifts. The evening and weekend shifts are easier to fill.

Rodney informed the Commissioners there is a training session set for the fall to try and recruit more volunteers to help on the department. There could be a possibility of this department becoming full time in the future.

Rodney asked if he could be on the Kansas Incident Management Team. He needs a contract signed and a letter of approval from the Commissioners.

Gary moved to approve Rodney Kelling to be on the Kansas Incident Management Team. Jim seconded. Motion carried.

Dax Gaskill came in to discuss putting a road up to his feed yard and trucking business. The road would be between Road J and Road K off of Road 13 west.

Dax asked if J C Cantrell could help with building the road and then he would maintain it.

Dave moved to have Road and Bridge department build a road to the feed yard and trucking company but County not responsible for maintaining it. Gary seconded. Motion carried.

Gary moved to go into executive session for non elected personnel for 10 minutes from 9:25am to 9:35am with County Counselor, Robert Johnson present. Dave seconded. Motion carried. Meeting reconvened at 9:25am. No action taken.

Dave moved to go into executive session for attorney/client for 10 minutes from 9:40am to 9:50am with County Counselor, Robert Johnson present. Gary seconded. Motion carried. Meeting reconvened at 9:50am. No action taken.

Dave Bozone adjourned the Commissioners meeting at 9:50am so the Commissioners could listen to a special announcement in the Memorial Hall.

Dave Bozone called the Commissioners meeting back to order at 11:00am.

Dave moved to go into executive session for attorney/client for 5 minutes from 11:10am to 11:15am with County Counselor, Robert Johnson present. Gary seconded. Motion carried. Meeting reconvened at 11:15am. No action taken.

Ron Martin, Ralph Stoddard and Ryan Martin came in to inquire about purchasing land in the Stevens County Industrial Park being the NW of SE15-33-37.

Ron asked about having the contractor to continue putting the water line down the west side of the section along Cemetery Road.

Dale Noyes and Brian Noyes came in to ask to purchase a frontage lot in the Stevens County Industrial Park area.

Dave moved to go into executive session for land acquisition for 14 minutes from 11:46am to 12:00pm with County Counselor, Robert Johnson and Dr Kevin Cuccinelli present. Jim seconded. Motion carried. Meeting reconvened at 12:00pm.

All Commissioners were in mutual agreement. Gary moved to give the earnest money of $5,000.00 back to Dr Kevin Cuccinelli. Jim seconded. Motion carried.

Tony McBride and Charles Thomas came in to present the new bid proposal for the landscape project for the new Pioneer Manor. Linda Stalcup, Rachel Crane and Celain Day were also present.

Option #1 original plan – fescue sod, irrigation, drip irrigation buffalo-seed, native grass-seed

Option #2 everything fescue sod and irrigation

Option #3 fescue seed, irrigation inside street and parking, buffalo-seed west and south

Commissioners discussed the options and decided to take Option #2 with revisions. Thomas Landscape will begin approximately in 45 days with a 1 year warranty on all irrigation.

Dave moved to accept Option #2 as modified which changed to fescue seed and irrigation for a price of $244,418.00. Gary seconded. Motion carried. Jim voted no.

Dean Banker came in to explain about the water line at the Stevens County Industrial Park. Dean says that Middlecreek Corporation will extend the water line north 1645’ at a cost of $38,751.25.

Ashley Fiss came in to discuss the different projects she has started for the County. Ashley informed them the old Pioneer Manor/Community Health project will go for bid; the EMS building bathroom is waiting for bid and the Courthouse re-roof and heating/air project is put on hold at this time.

Gary moved to accept the contract from Faulkner Real Estate to sell County land-NE 2-31-39 for a price of $650.00 an acre. Jim seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

APRIL 25, 2012

Vice Chairman Jim Bell called a special meeting on the evening of April 25, 2012 at 6:00pm with members Jim Bell and Gary Baker present. Also present was County Clerk, Pam Bensel, Neal Gillespie and Roger Lynch.

Gary moved to go into executive session for trade secrets on real estate for 10 minutes from 6:00pm to 6:10pm with Neal Gillespie present. Jim seconded. Motion carried. Meeting reconvened at 6:10pm. No action taken.

Gary moved to allow zoning changes for a 20 acre tract in the Stevens County Industrial Park, east of town, from agricultural to heavy industrial. Jim seconded. Motion carried.

Jim signed the contract with the City of Hugoton, on behalf of the Commissioners, to allow zoning changes for the 20 acre tract from agricultural to heavy industrial and Pam Bensel notarized the document.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

MAY 7, 2012

The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Dave called the meeting to order. Gary moved to approve the minutes of the last meeting. Jim seconded. Motion carried. Jim moved to approve the county vouchers. Gary seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General…………………………….…..…..244,361.88

Road & Bridge…………………………..….149943.65

Airport………………………………………..5,343.49

Building……………………………..………911,206.11

Employees Benefit……………………..…….1,378.99

Noxious Weed……………………….…….…14,106.63

Road Machinery……………………………..69,730.00

Alcoholic Treatment…………………………….237.50

Diversion……………………………..….………980.61

Community Health………………….……….34,986.04

County Equipment………………..………….12,136.08

Airport Grants………………………………..17,058.24

Employee’s P/R Misc W/H………….…………..64.50

Ron Martin and Ralph Stoddard came in to look at the plat for the Stevens County Industrial Park area. Ron asked to see the preliminary map showing the dairy factory with the proposed cheese plant. Pete Earles is working on the preliminary map and will email it to the County Clerk’s office.

Ted Heaton came in to update the Commissioners on the Sheriff’s Department.

J C Cantrell and Pete Earles came in to discuss the frontage road at the Stevens County Industrial Park area. He said the corners need to have more room to allow the trucks to turn onto the road.

Pete Earles discussed the state laws and regulations for the roads and turns for trucks.

Sherri Martin with Soil Conservation came in to present the 2013 Soil Conservation budget in the amount of $32,020.00.

Nancy Honig, Joshua Morris and Ben McClure came in to present the 2013 Extension Council budget in the amount of $240,500.00 and the 2013 4-H building budget in the amount of $13,500.00.

Gary moved to approve Resolution 12-02 requesting an election to determine whether the sale of alcoholic liquor by the individual drink in Stevens County shall be allowed in public places without a requirement that any portion of their receipts be from sales of food. Jim seconded. Motion carried.

Gary moved to approve Resolution 12-03 to amend resolution 08-07 stating the County has agreed to extend the time for Abengoa Bioenergy Biomass of Kansas LLC or any of its affiliates (Abengoa) to complete construction from 2013 to September, 2015. Jim seconded. Motion carried.

Gary moved to approve Resolution 12-04 granting Abengoa and/or Abengoa Bioenergy Biomass of Kansas, LLC access to county right-of-way for installation of an electric utility extension in section eight (8), township thirty-three (33) South, range thirty-seven (37) West, Stevens County, Kansas. Jim seconded. Motion carried.

Jim Karlan and Leslie Bissell came in to present the 2013 Southwest Guidance Center budget in the amount of $49,640.00.

Rex Brower came in to discuss the insurance coverage for the mud bog event set at fair time. Tony Martin will get extra insurance coverage for the event. Bob Johnson will check with Tom Job of KCAMP about insurance coverage through the county for the spectators.

Rex asked about putting up no dumping signs and a curfew for motorist vehicles at the Lake Russell area.

Commissioners decided to change the May 21, 2012 meeting to May 25, 2012.

Rachel Crane and Linda Stalcup came in and asked where the landscape bills for the Pioneer Manor are to be taken to be paid.

Linda informed the Commissioners that the Pioneer Manor open house for the community is going to be Wednesday, July 11, 2012.

Linda was talking about using the South end of the old Pioneer Manor for the physical therapy building. She talked about having a therapy pool or lap pool.

Neal Gillespie came in and talked about the KDOT conference call. He discussed KDOT helping with a possible 4 lane highway going further out east of town.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

MAY 25, 2012

The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor and Pam Bensel, County Clerk… Dave called the meeting to order. Gary moved to approve the minutes of the last meeting. Dave seconded. Motion carried. Jim moved to approve the county vouchers. Gary seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General…………………………….…….…..171,796.31

Road & Bridge…………………………….….23,852.40

Building…………………………….…….…..87,576.82

Noxious Weed…………………….…….….……965.96

Ambulance Bequest………………………….….408.08

Community Health…………………………….2,451.00

Fire Bequest……………………………….…..1,862.92

Employee’s P/R Misc W/H……………..….…….96.75

Mark Hinde and Verleen Hancock with Southwest Developmental Services, Inc from Garden City presented the 2013 budget in the amount of $36,821.00.

Rebecca Clancy with Russell Childhood Development Center from Garden City presented the 2013 budget in the amount of $24,500.00

Dave moved to go into executive session for non elected personnel for 10 minutes from 9:15am to 9:25am with County Counselor, Robert Johnson present. Jim seconded. Motion carried. Meeting reconvened at 9:25am. No action taken.

J C Cantrell came in to discuss the road at the Stevens County Industrial Park area. The approach is now in.

Dave moved to go into executive session for non elected personnel for 10 minutes from 9:30am to 9:40am with County Counselor, Robert Johnson and J C present. Gary seconded. Motion carried. Meeting reconvened at 9:40am. No action taken.

Gene Leonard presented the 2013 Noxious Weed budget in the amount of $233,265.00, the 2013 Solid Waste budget in the amount of $286,520.00 and the 2013 Rodent Control budget in the amount of $1,700.00.

Paula Rowden presented the 2013 Community Health budget in the amount of $509,604.00.

Paula discussed some 2013 prospective programs she would like to add for services to the community.

Gary asked about the KDHE-environmental health going through the Community Health office. Paula would be in favor of supporting that decision if they choose to do that.

Tom Fuhrmann sent an email defending his way of appraisal to Bob Johnson then Bob sent it to the Commissioners to read. They discussed the email then decided to have Tom Fuhrmann come to the next meeting on June 4, 2012.

Gary Mostrom and Neal Gillespie came in to discuss the covenants and restrictions for the Stevens County Industrial Park area.

Eunice Schroeder, Charlotte Veatch and Robert Eyestone presented the 2013 Library budget in the amount $451,758.50. Eunice presented a separate budget for the 2013 employees benefit in the amount of $82,221.19.

These 2013 budgets were presented to the Commissioners to look at before budget time: GIS, Appraisal, Register of Deeds and Treasurer

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JUNE 4, 2012

The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Dave called the meeting to order. Gary moved to approve the minutes of the last meeting. Jim seconded. Motion carried. Jim moved to approve the county vouchers. Gary seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General…………………………….………..194,286.73

Road & Bridge………………………………138,708.35

Airport………………………………….……..5,343.49

Building………………………………..………89,942.93

Noxious Weed……………………….……….…9,399.72

Alcoholic Treatment…………………….……….237.50

Community Health………………….….…….24,857.17

Wekando………………………………………3,750.00

911 E Wireless…………………………………8,834.00

Employee’s P/R Misc W/H……………….….…..32.25

Wayne Tate came in on behalf of Greg Morris. Greg Morris is asking for 2 entrances on the North, East and South sides into the 4.8 acre tract of the SE corner of SE 15-33-37 in exchange for signing over right of way to the County.

Tony Martin and David Rome presented the 2013 Fair budget in the amount of $125,550.00.

Tony informed the Commissioners that the new building and concrete at the Fairgrounds were finished. The City of Hugoton is still working on the utilities.

Bob Johnson explained that Tom Job with KCAMP says the insurance only covers liability and buildings on the Fairgrounds. The mud bog would not be covered by the County’s insurance.

Tony Martin informed the Commissioners that he had been inducted into the Kansas Fair and Festival Hall of Fame. He and his father, Jack Martin have been the only father/son induction to this Hall of Fame.

Dale Noyes came in to ask if he could change lots to buy for his business. He asked to buy Lot 4 Block 1 in the Stevens County Industrial Park.

J C presented the 2013 Road and Bridge budget in the amount of $3,842,761.00.

J C informed the Commissioners they were starting to work on Road 20 from Road D through Road J.

J C presented a cost of $76,239.75 for the roads at the Stevens County Industrial Park.

Dave moved to appoint Jeanine Lamatsch for the Cimarron Basin Community Corrections Advisory Board for Stevens County to replace Sue Hagman. Gary seconded. Motion carried.

Bob Johnson discussed the petitions for the Pioneer Manor street improvements and method of assessment.

Dave moved that the county bear the cost to the middle of the road on the west and south side of the Pioneer Manor and the road improvements.

Rodney Kelling presented the 2013 EMS budget in the amount of $198,500.00, the 2013 Fire budget in the amount $179,200.00 and the 2013 Civil Defense budget in the amount of $2,500.00.

Rodney informed the Commissioners that Ashley Fiss discussed combining the EMS office building and Fire Department to one generator hook up and replacing the 3 present breaker boxes into 1 box to help set up the office as an EOC center in case of a catastrophe.

Commissioners said that Ashley could bid this project as an option with the EMS bathroom bid.

Rodney suggested having a firework ban for outside the city limits of Hugoton City and Moscow City. Commissioners tabled this discussion until the next meeting on June 18^th, 2012.

Rodney asked to increase: Base call out for transfers from $350.00 to $450.00

ALS transfers (nurse and/or physical therapist on board) to $550.00

Mileage from $6.00 to $8.00

Dave moved to accept the new increase for the rate charges and mileage on transfers. Gary seconded. Motion carried.

Rodney asked for new defibulators to put in the 2013 budget for the EMS Department at an approximate cost of $100,000.00.

Rodney asked for an increase in wages for the EMS and Fire Department employees. Commissioners will decide at the budget workshop for raises in the year 2013.

Ted Heaton presented the 2013 Sheriff budget in the amount of $1,523,394.35.

Vicki Hubin with Western KS Child Advocacy Center came in to explain what their program does for Stevens County. Ted Heaton came in support of the program. Ted said he very pleased with what the program does and helps the law enforcement out tremendously. The program is supported by pledges from each County.

Commissioners will discuss the pledge amount at the budget workshop.

Dave moved to put an ad in the paper to thank these Stevens County employers-Exxon Mobil, Ghumm’s Auto, City of Hugoton, Great Plains Gas Compression, Hugoton Schools and Abengoa- for allowing their employees to serve on the EMS/Fire Department during work hours. Gary seconded. Motion carried.

Linda Stalcup and Dave Piper presented the 2013 Hospital budget in the amount of $$2,400,000.00.

Linda informed the Commissioners there is a leak in the Pioneer Manor roof. Linda said she was sending a letter to the project engineer.

Stanley McGill and Gladys Renfro presented the 2013 Historical Museum budget in the amount of $97,000.00.

Tom Fuhrmann and Terry Lawhon presented the 2013 Appraisal budget in the amount of $272,036.00.

Tom explained the papers he sent on the multi county comparison of natural gas valuation procedures. He talked about his valuation methodology used in valuing gas properties in Southwest Kansas. Tom said he hasn’t heard from Property Valuation.

Ron Martin, Ralph and Norma Stoddard, Gary Mostrom and Neal Gillespie came in to listen to the discussion on the SV Co Industrial Park covenants and restrictions.

Gary moved to adopt the covenants and restrictions, as amended, for the SV Co Industrial Park. Jim seconded. Motion carried.

Ralph and Norma Stoddard are still checking into buying some land on the Northwest end of SE 15-33-37.

Gary moved to sell a10 acre tract in the NW corner of the SE 15-33-37 for $2,500.00 an acre with the agreement of restrictions and easements. Jim seconded.

Guy Rowden brought in a bid from L & L Electronics LLC of Satanta for microphones and other equipment for the Memorial Hall in the amount of 8,009.70. Guy says the Memorial Hall doesn’t need all of these items so he will order just the items necessary at an approximate cost of $1,800.00. Commissioners were in agreement with this amount.

Kim Harper presented the 2013 Airport budget in the amount of $317,600.00.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JUNE 18, 2012

The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Dave called the meeting to order. Dave moved to approve the minutes of the last meeting. Jim seconded. Motion carried. Dave moved to approve the county vouchers. Jim seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General…………………………….…….…..29,749.12

Road & Bridge………………………………248,583.04

Building……………………………………….17,353.09

Noxious Weed……………………….…….…22,720.79

Community Health………………….….…….4,511.19

Employee’s P/R Misc W/H…………….….…..106.87

Dave discussed with the other Commissioners about the doors on the garage at the Pioneer Manor being too small and not deep enough to pull the ambulance or county van into for pick up.

Neal Gillespie and Kristin Farnum presented the 2013 Economic Development budget in the amount of $90,304.90.

J C Cantrell came in to discuss Road and Bridge business. He informed the Commissioners that they should finish Road D today. They will asphalt up to the Kansas/Oklahoma line.

J C said Greg Kubin talked to him about fixing the air strip at Moscow. J C said the air strip is owned and maintained by the County. J C says the cost will be approximately $60,000.00 to $67,000.00.

Jim moved to allow J C to fix the air strip at Moscow. Gary seconded. Motion carried.

J C says they will be laying asphalt for a half mile stretch of Road Z, north of Riverbend Feeders.

Rodney Kelling brought in information for power cots with power lift system for a one person to load. He asked to have money put in the 2013 EMS budget for 3 cots and power lift systems. The amounts would be $45,954.00 for cots and $71,850.00 power lift system with $1,000.00 to $2,000.00 for each installation.

Rodney asked to have a County burn ban on fireworks with the allowance of the Hugoton and Moscow firework displays.

Jim moved to have a County burn ban on fireworks with the allowance of the Hugoton and Moscow firework displays. Gary seconded. Motion carried.

Hugoton City employees: Jack Rowden, Kim Harper, Wayne Tate, Gary Rowden, Dean Banker and Tom Hicks came in to discuss the right of way issues for electricity being laid to the Stevens County Industrial Park. Roger Lynch and Scott Spikes were also present. The project is being delayed because Scott Spikes and Mike Eshbaugh refuse to sign the right of way release for their property.

Commissioners called Scott Spikes in to the meeting and asked if he would agree to the signing of the right of way. Scott checked with Kirk Spikes and they will agree to give right of way in exchange for City sewer. The County and City is still waiting for Mike Eshbaugh to sign.

Teresa Colantonio, J C Cantrell and Roger Lynch came in to check on getting information for an easement to her property but the other owners will not give permission for the easement. Commissioners discussed the option for opening a road to allow access to the property.

Jim moved to have Bob Johnson look into the details of opening the road. Bob will find out and email information to the Commissioners before next meeting.

Tom Fuhrmann and Terry Lawhon came in to discuss the new values for 2012.

Terry presented the 2012-2013 Real Estate contract for Landmark with Stevens County. Department of Property Valuation will reinstate the contract after it is signed and sent in to the Department of Property Valuation.

Dave moved to accept and sign the 2012-2013 Real Estate contract for Landmark with Stevens County. Gary seconded. Motion carried.

Hugoton City asked to have Stevens County pay ½ of the cost to extend the sewer line from the Stevens County Industrial Park to Scott and Kirk Spikes property. No decision was made at this time.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JULY 2, 2012

The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. Dave called the meeting to order. Dave moved to approve the minutes of the last meeting. Jim seconded. Motion carried. Gary moved to approve the county vouchers. Jim seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General…………………………….…….…..501,494.41

Road & Bridge………………………………..144,598.64

Fair…………………………………..……….62,125.00

Airport………………………………..……….52,288.49

Services for Elderly…………………………..97,015.00

Building………………………………………..134,708.44

Noxious Weed……………………….…………12,571.15

Library……………………………………….107,093.00

Hospital Maint……………………………..1,050,000.00

Highway Improvement………………………258,030.11

Alcoholic Treatment……………………………..237.50

Community Health……………………….…….23,023.14

Employee’s P/R Misc W/H…………….…….…..555.74

Gary Baker informed the other two Commissioners that Shirley Kramer is resigning from the Hospital Board. They will be checking into appointing a new member for the board.

Vince Mancini and Ashley Fiss came in to discuss the new Pioneer Manor project. Vince explained that the State Fire Marshall has agreed and approved all parts of the construction for the Pioneer Manor project.

Vince discussed the change that needs to be made on the doors of the garage for the ambulance and Pioneer Manor van. Vince says their firm will take care of the cost for changes due to error on the architect plans.

Vince says the cook tops meet requirements but they need to work on the location of the smoke detectors.

J C Cantrell came in and says they are still repairing the asphalt machine.

J C says he put culverts in the Stevens County Industrial Park, east of town.

J C asked about giving 4 Road and Bridge employees a raise.

Jim moved to allow a $1.00 an hour raise for the 4 Road and Bridge employees: Terry Lamberson, Bryce Peterson, Steve Campbell and Richard Clinesmith, starting next pay period. Dave seconded. Motion carried.

Ashley Fiss talked to the Commissioners about the old Pioneer Manor (Community Health) and EMS bathroom projects.

The Commissioners decided in would be more cost effective if the two projects were put together as one bid.

Ashley explained the rules and regulations for the renovation of the asbestos at the old Pioneer Manor.

Rodney Kelling came in to ask for a burn ban for all of Stevens County.

Dave moved to approve a Resolution for a burn ban for all of Stevens County. Jim seconded. Motion carried.

Bob Johnson will bring the Resolution to the next meeting to be signed.

Gary Baker talked about having physical therapy set up on the south side of the old Pioneer Manor. He says Linda Stalcup needs to be involved in the project.

Susan Schulte came in to discuss the county website. She asked if there was money in the budget to upgrade and maintain a new website. She feels the one we have works well and all entities in the county can be linked into the County’s website.

Bob Johnson explained the process of opening a road.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JULY 11, 2012

A special meeting was called by Dave Bozone at 11:00am on July 11, 2012 to discuss easement right of ways. Commissioner Dave Bozone, Gary Baker and Jim Bell were present. Also present was Pam Bensel, County Clerk and Neal Gillespie, Economic Development director.

Dave moved to go into executive session for attorney/client privileges for 30 minutes from 10:50am to 11:20am with Neal Gillespie present. Gary seconded. Motion carried. Meeting reconvened at 11:20am. No action taken.

Dave moved to go into executive session for non elected personnel for 5 minutes from 11:22am to11:27am. Gary seconded. Motion carried. Meeting reconvened at 11:27am. No action taken.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JULY 12, 2012

A special meeting was called with the auditors at 8:00am on July 12, 2012 for an audit and budget presentation. Commissioner Dave Bozone, Gary Baker and Jim Bell were present. Also present was Pam Bensel, County Clerk.

Theresa Dasenbrock and Charles Claar with Lewis, Hooper and Dick of Garden City explained the 2011 County audit and reviewed the 2013 County budgets with the Commissioners.

The Commissioners had T J Steers come in to discuss the 2013 Sheriff budget. T J called Ted Heaton and Ted talked to the auditors and County Commissioners on the speaker phone.

The Commissioners had Ted Heaton come in to discuss the 2012 Sheriff budget.

The Commissioners had Linda Stalcup and Dave Piper come in to discuss the 2013 Hospital budget.

The Commissioners had Eunice Schroeder, Bob Eyestone and Charlotte Veatch come in to discuss the 2013 Library budget.

Gary asked the other two Commissioners to consider that the Library has given back a portion of the monies levied in the past years and paid part of the parking lot on the north side of the courthouse, when deciding on the 2013 Library budget.

Dave moved to have the budget hearing on August 6, 2012 at 9:00am during the Commissioners regular meeting. Gary seconded. Motion carried.

Gary moved to approve the 2013 proposed Stevens County budgets. Jim seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JULY 16, 2012

The Board of County Commissioners met in regular session with Jim Bell and Gary Baker present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Jim called the meeting to order. Jim moved to approve the minutes of the last meeting. Gary seconded. Motion carried. Gary moved to approve the county vouchers. Jim seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General…………………………….…….…..24,772.79

Road & Bridge………………………………..14,089.29

Building………………………………………..13,027.22

Noxious Weed……………………….……………215.27

Highway Improvement………………………76,858.71

Insurance Agency – Damages………………11,000.00

Fire Bequest…………………………………..8,500.00

Community Health…………………………….10,550.03

County Equipment…………………………….7,236.62

Employee’s P/R Misc W/H…………………..…..64.62

Bob Johnson gave the Commissioners an affidavit for title departments to sign for the closing of the milk factory project.

The Commissioners discussed the air conditioning system for the courthouse. No decision made at this time.

Dale Noyes came in to discuss the covenants and restrictions for the Stevens County Industrial Park area. He had concerns about not being able to have farm equipment sitting out in the opening. He has a sprinkler business and he would have equipment sitting outside. The Commissioners explained what that particular section of the regulations meant. They assured him that his business would be fine.

Bob reminded the Commissioners about the special assessments on the lots in the Stevens County Industrial Park. They will need to be assessed on the tax roll as the lots are sold.

Connie Gold and Vanessa Willis came to the Commissioners meeting to talk about the special assessments on the lots. Pam Bensel will need to figure out the amount of cost for the water and sewer projects for these lots at the Stevens County Industrial Park.

J C Cantrell came in to discuss the Road and Bridge projects. He says they are going to seal the road from the radio tower to the bridge on Road Y.

Jim asked J C about the Seaboard trucks tearing up some of the County roads. J C said the trucks have damaged Roads 8, 9 and 12. Jim asked Bob to write a letter to Seaboard asking that the trucks be careful when traveling the roads.

Ted Heaton came in to discuss the Sheriff’s office. Everything is going good at this time.

Ashley Fiss reported to the Commissioners about talking to Meagan Sullivan and Linda Stalcup to get their ideas for the plans to remodel the south end of the old Pioneer Manor building for the Physical Therapy unit.

Ashley says she has a bid from the company that will be removing the asbestos from the middle section of the old Pioneer Manor building.

Rodney asked if he could ask for sealed bids on the technical rescue truck and the fire truck that burned.

Gary moved to allow Rodney to get bids on the technical rescue truck and the fire truck that burned. Jim seconded. Motion carried.

Commissioners asked Rodney about the status of the bathroom plans for the EMS building. He said Ashley Fiss is still working on the plans.

Rex Brower and Matt Esarey came in to discuss the insurance policy with Musgrove Insurance Company for the mud bog event at Lake Russell for the Stevens County Fair on August 4, 2012.

Rex says he still needs to talk to J C Cantrell about signs to put up at Lake Russell.

Rex and Matt asked if some of the people coming for the event would be able to camp at Lake Russell the night before and after the event. The Commissioners told them to check with Ted Heaton so an officer could check on everything throughout the night.

Rex said he would check if an officer could be there during the event, also.

Bill Suddeth with the Moscow City Council came in to inform the Commissioners about a proposal the Moscow City Council had from BHC Rhodes Civil Engineers-Surveyors for surveying services – section corner control study in the City of Moscow, KS. The cost for the services will be billed on an hourly basis with a not to exceed amount of $5,000.00.

Bill asked for financial help from the County.

Gary moved to pay the cost of the surveying services up to $5,000.00. Jim seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

AUGUST 6, 2012

The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. Dave called the meeting to order. Dave moved to approve the minutes of the last meeting. Gary seconded. Motion carried. Jim moved to approve the county vouchers. Gary seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General…………………………….…….…..255,181.47

Road & Bridge………………………………..373,817.29

Airport………..………………………………..5,343.49

Building…………………….……………………85,832.94

Employees Benefit………………………………100.00

Employees Benefit (Library)…………………23,314.00

Noxious Weed……………………….…………31,064.25

Highway Improvement…………………..……10,000.00

Insurance Agency ………………………………5,645.00

Alcoholic Treatment……………………………..237.50

Diversion…………………………………….…1,316.12

Fire Bequest……………………………………..2,054.04

Community Health……………………………….28,501.41

Airport Grants…………………………………..5,496.81

Employee’s P/R Misc W/H…………………..…..100.93

Dave declared the Stevens County 2013 Budget hearing open at 9:00 a.m. After no response, Dave declared the hearing closed at 9:10 a.m.

Gary moved to adopt the official 2013 Stevens County Budget. Dave seconded. Motion carried.

Kristin Farnum and Debbie Nordling with Chamber of Commerce came in to discuss an electronic (LED) sign to help promote businesses and community functions. Debbie stated that the complete cost of the 8’ x 3’ sign would be $8,845.00 including installation. Debbie mentioned charging Chamber members and non Chamber members a small price to use the sign for advertisement to help build revenue.

Gary moved to allow the Chamber of Commerce to purchase the 8’ x 3’ electronic (LED) sign for $8,445.00 and include installation. Dave seconded. Motion carried.

J C Cantrell came in to report on the Road and Bridge Department.

J C said they were finished with the Moscow airport runway but there is another small strip that needs to be finished.

Ted Heaton came in to report on the Sheriff’s Department.

Ted informed the Commissioners that someone from the Wichita jail facility came down to check over the Stevens County jail facility. They were very impressed with the facility and said Wichita has more inmates that could be brought to the Stevens County facility.

Ted informed the Commissioners that the Law Enforcement facility passed the state audit.

Ted asked about a salary increase for himself. He compared his salary with some of the surrounding counties.

Dave moved to increase Ted Heaton’s salary from $64,428.00 to $68,700.00 a year. This is the same pay rate as the Grant County Sheriff. Gary seconded. Motion carried.

Rodney Kelling came in to open sealed bids for the 91 Chevrolet rescue ambulance. Donald Perry brought in a bid.

Dave opened the bid from Donald Perry for the 91 Chevrolet rescue ambulance in the amount of $2,000.00.

Jim moved to accept the bid Donald Perry for the 91 Chevrolet rescue ambulance in the amount of $2,000.00. Gary seconded. Motion carried.

Rodney informed the Commissioners that the EMT classes that Joy Lewis is teaching will start September 17, 2012 thru March, 2012 on Monday and Wednesday nights.

Dave moved to go into executive session for litigation for 30 minutes from 10:18am to 10:48am with County Counselor, Robert Johnson, Tom Fuhrmann and Terry Lawhon present. Gary seconded. Motion carried. Meeting reconvened at 10:48am. No action taken.

Kim Harper with the Airport came in to have grant papers signed for tie downs at the Airport.

Tony McBride came in to report on the Pioneer Manor. The overhead door in now in, parts of the landscaping will need to be replaced later in the fall, geothermal system needs worked on this fall, condensation issues in the ceiling and duct work needs fixed, roof leaks were fixed by Aqua Shield and the kitchen problems have been worked out.

Tony will present the fire alarm system drawings and quotes to Commissioners by the middle of next week.

Linda Stalcup, Meagan Sullivan and Ashley Fiss came in to discuss the physical therapy renovations at the old Pioneer Manor.

Linda discussed transportation from the entrance of the Pioneer Manor to the Alzheimer unit and then the employees working in laundry could use the cart.

Linda informed the Commissioners that home health would move from the Hospital over to where the physical therapy unit is at this time.

Ashley Fiss had 2 quotes for the asbestos removal at the old Pioneer Manor building. She informed the Commissioners that the low bid was $103,824.00.

Dave moved to instruct Ashley Fiss to get drawings for the south part of the old Pioneer Manor. Gary seconded. Motion carried. Jim voted no.

Dave asked about discussing the prices on lots east of town.

Gary moved to rescind the previous motion made on April 2, 2012 setting the prices of the lots in the Stevens County Industrial Park front lots $6,000.00 per acre and back lots at $4,000.00 per acre with all lots paying extra for the gas specials which will be a onetime cost.

Dave moved to set the prices of the lots in the Stevens County Industrial Park at $16,000.00 per acre for the front lots and back lots $12,000.00 per acre for improved lots including sewer and water specials. Jim seconded. Motion carried.

Dave moved to pay for the Pioneer Manor sign out of the monies used for the building of the Pioneer Manor. Jim seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

AUGUST 8, 2012

A special meeting was called by Dave Bozone at 2:30pm on August 8, 2012 to discuss change order #9 to put ovens in at Pioneer Manor to meet fire code requirements. Commissioner Dave Bozone, Gary Baker and Jim Bell were present. Also present were Pam Bensel, County Clerk and Tony McBride.

Dave moved to approve change order #9 to finish the work of putting ovens to meet fire codes. Gary seconded. Motion carried.

Dave asked for discussion of the reconstruction of the old Pioneer Manor. Dave suggested going forward with Tony McBride as the construction manager for the project instead of a general contractor. Jim Bell asked for Tony McBride to bring in some more information before deciding.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

BOARD OF CANVASSERS MEETING

AUGUST 13, 2012

The Board of Canvassers met at 9:00am to canvass the votes from the August 7, 2012, Primary Election. Present were Jim Bell, Gary Baker, Susan Schulte and Pam Bensel, County Clerk.

There were 32 Provisional Ballots, 26 were counted and 6 were not counted because 4 people had not registered before, 1 no photo ID and 1 failed to sign the provisional envelope. These ballots did not change the outcome of the election of the first count.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Jim Bell, Vice Chairman

COMMISSIONERS PROCEEDINGS

AUGUST 20, 2012

The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and Ruthie Winget, Hugoton Hermes. Dave called the meeting to order. Dave moved to approve the minutes of the last meeting. Jim seconded. Motion carried. Gary moved to approve the county vouchers. Jim seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General…………………………………….…..32,448.58

Road & Bridge…………………………………..27,875.75

Building………………………………………….30,063.39

Noxious Weed……………………………………4,339.81

Wellness Center Bequest……………………….1,179.61

Ambulance Bequest………………………………..86.86

Community Health……………………………….5,448.18

Fire Bequest……………………………..…….…..86.86

Employee’s P/R Misc W/H…………….…….…….64.62

Bob Wetmore with Great Plains Development, Dodge City, explained the projects, loans and grants available through Great Plains Developments list of programs. The membership dues for Great Plains development for 2012 are $1,052.80.

Jim moved to approve the membership payment of $1052.80 for Great Plains Development. Dave seconded. Motion carried.

Dave moved to go into executive session for pending litigation and attorney/client for 20 minutes from 9:10am to 9:30am with County Counselor, Robert Johnson present. Gary seconded. Motion carried. Meeting reconvened at 9:30am. No action taken.

Dale Noyes came in to inform the Commissioners he needs a contract on Lot 4 Block 1 in the Stevens County Industrial Park. Bob Johnson said he will email it to him and the closing will be 9-4-2012.

J C Cantrell came in to give update on the Road and Bridge Department.

Pete Earles with Earles Engineering presented plans on the sewer set up for the lots south and west of the Pioneer Manor. Pete says some of the lots will drain north and some will need to drain south. Pete suggested setting up a pond south of the Pioneer Manor at Main Street and 23^rd Street. The dirt from the pond could be used to build up the 4000’ of road way. Pete will talk to Charles Thomas of Thomas Landscaping about shorting the irrigation lines on the east and west side of the Pioneer Manor.

Gary moved to approve plans for the drainage pond presented by Pete Earles. Dave seconded. Motion carried.

Ron and Cynthia Martin and Ralph and Norma Stoddard came in to find out what the legal was on the property they bought from the county. They were asking about the pipelines on the property. Pete Earles has map of pipelines on that quarter and will send a copy of the map to Ron Martin and Pam Bensel.

Bob Johnson will get a final legal for the property and prepare the legal document.

Ron asked about changing Cemetery Road to a different name.

Ted Heaton came in to report on the Sheriff’s Department.

Paula Rowden came in to update the Commissioners about the computer system for the WIC program needs a new program.

Paula informed the Commissioners that she needs an electronic alarm device for the refrigerator for the vaccine program.

Paula will call Nextech for more information and come back later in the day to answer some of the questions the Commissioners have.

Dave moved to go into executive session for non elected personnel for 10 minutes from 11:03am to 11:13am with County Counselor, Robert Johnson present. Gary seconded. Motion carried. Meeting reconvened at 11:13am.

Jim moved, as a special case according to the Stevens County Personnel handbook section E-6 page 18, to allow Robert Rich to donate 80 hours to Pedro Sanchez, an employee of the Road and Bridge Department. This will be Pedro’s final pay check. Gary seconded. Motion carried.

Gary explained about the property tax exemption on Machinery and Equipment he had learned from a KAC meeting in Topeka. He presented Senate bill 317 stating any personal property inside the buildings for businesses will be exempt if passed.

Neal Gillespie came in and informed the Commissioners, due to some expenses running higher than expected, that Tim Gomez with the milk factory called to ask if the County could help with the cost of the asphalt for the parking lot.

Gene Leonard informed the Commissioners that someone asked if he could grind some of the concrete, at the landfill, for the County for payment in receiving some of the concrete for himself.

Dave asked Gene to check Road P for bindweed.

Paula Rowden came back in to give answers on questions the Commissioners had earlier. The contract term on the security system on the refrigerators is for 5 years.

Dave moved to go with the 60 mo/5 year term at $47.07 a month for the security system on the refrigerators and allow Paula to sign the contract with Nextech. Jim seconded. Motion carried.

The Commissioners discussed having a construction manager for the renovation of the old Pioneer Manor instead of a general contractor.

Dave moved to offer the construction manager position to Tony McBride, at the same price of

4½%, for the renovation of the old Pioneer Manor. Gary seconded. Motion carried.

Dave called the meeting back to order at 1:05pm.

Dave moved to hire Ashley Fiss to continue with the drawings on the old Pioneer Manor – Community Health, Physical Therapy and EMS building restroom. She will check with Tony McBride and bring drawings to the next meeting.

Jim moved to approve the membership payment of $1,052.80 for Great Plains Development to be paid out of the Economic Development incentive account. Dave seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

SEPTEMBER 4, 2012

The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Dave called the meeting to order. Dave moved to approve the minutes of the last meeting. Jim seconded. Motion carried. Jim moved to approve the county vouchers. Gary seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General……………………………………..…..224,780.57

Road & Bridge……………………………………121,018.85

Airport……………………………………….……5,343.49

Building…………………………………………….45,084.19

Noxious Weed………………………………………9,490.55

Alcoholic Treatment……………………………….237.50

Community Health………………………………..30,517.00

Wekando…………………………………………3,750.00

Employee’s P/R Misc W/H…………….…….………64.62

Janice Porter came in to observe the meeting.

Gary Gold presented the closing statement for Lot 4 Block 1 in the Stevens County Industrial Park for Dale Noyes. Dave signed the statement to finalize the sale of the lot.

Gary moved to go into executive session for pending litigation on Exxon Mobil for 22 minutes from 9:08am to 9:30am with County Counselor, Robert Johnson present. Dave seconded. Motion carried. No action taken. Meeting reconvened at 9:18am.

J C Cantrell came in to update the Commissioners on the Road and Bridge Department.

Dave moved to appoint Gary as the voting delegate for KAC with 1^st Alternate – Dave and 2^nd Alternate – Jim. Jim seconded. Motion carried.

Gary moved to appoint Jim as the voting delegate for KCAMP with Dave as alternate. Dave second. Motion carried.

Gary moved to appoint Dave as the voting delegate for KWORCC with Jim as alternate. Jim seconded. Motion carried.

Loren VonLintel with Nextech came in to discuss the contract on the computers at the Community Health Department.

Dave moved to go with the update on computers for the Community Health Department. Gary seconded. Motion carried.

Ted Heaton came in to give update on the Sheriff’s Department.

Dave moved to allow Bob to advise Attorney John Frieden from Topeka to represent the Commissioners for the KOTA tax appeals along with the other counties.

Gary moved to adopt the holiday schedule as presented for 2013. Jim seconded. Motion carried.

Debbie Nordling and Jodi Wacker with the Hugoton Chamber of Commerce came in to ask for $10,000.00 to help with the printing of a brochure about the Community. Debbie asked if she should continue with a larger scale of information about Stevens County. The Commissioners thought that would be a good idea.

Ashley Fiss and Tony McBride came in with drawings of the old Pioneer Manor renovations for the Physical Therapy section. They presented the drawings and explained what materials could be used and what needed to be replaced.

Ashley and Tony updated on the new Community Health section of the old Pioneer Manor.

Ashley and Tony discussed the EMS bathroom project and the generator for the Fire/EMS building.

Tony reported the final finishing of the new Pioneer Manor.

Tony McBride and Charles Thomas came in to discuss the landscaping at the new Pioneer Manor. Charles says he will need to replace some of the trees, shrubs and plants but needs the temperature to be in the 70’s or 80’s. Charles will overseed the areas in the grass that need replaced. Charles explained that the maintenance will need to fertilize a little extra for 2 to 3 years. Then Charles will top with cedar mulch. Charles feels at the end of October everything should be taken care of.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

SEPTEMBER 17, 2012

The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Dave called the meeting to order. Dave moved to approve the minutes of the last meeting. Gary seconded. Motion carried. Gary moved to approve the county vouchers. Jim seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General……………………………………..…..37,235.12

Road & Bridge………………………………….340,951.69

Building……………………………………………33,423.99

Noxious Weed……………………………………….…82.77

Insurance Agency Damages…………………….1,515.60

Community Health…………………………………8,635.74

Fire Bequest…………………………………………70.00

Airport Grants……………………………………1,845.02

Employee’s P/R Misc W/H…………….……….……64.62

Janice Porter came in to observe the meeting.

Bob Johnson informed the Commissioners that all the counties – Kearny, Grant, Morton, Haskell and Stevens – agreed to have John Frieden represent them in the Exxon Mobil tax appeal case. Bob will be working with John Frieden and the other counties to move forward.

Tony McBride brought in the demolition bid plans for electrical, mechanical and asbestos then the demolition on the old Pioneer Manor. Tony says he will give the contractors two weeks to get the bid in.

Dave moved to get bids on the electrical, mechanical and demolition on the old Pioneer Manor. Gary seconded. Motion carried. Jim voted no.

Tony McBride says the low bid from ISI Environmental for the removal of the asbestos from the old Pioneer Manor should be between the Commissioners and ISI Environmental.

Dave moved to accept the bid from ISI Environmental for the removal of asbestos at a cost of $87,824.00 with a proposed contingency fund for possible discovered friable or non-friable cat-II asbestos. Gary seconded. Motion carried.

Tony McBride explained that the construction manager fee for the Pioneer Manor was 4 ½% but with a smaller job the cost would be more – 6 ½%.

Gary moved to employ Tony as construction manager for the increase fee amount of 4 ½% to 6 ½%. Dave seconded. Motion carried.

Kim Harper came in on behalf of the City of Hugoton to discuss the engineering study for waste – water lagoons. He asked if the County could help with the cost of the study being in the range of

$46,200.00 to $67,700.00.

Gary moved to help the City of Hugoton with ½ of the cost of a feasibility study consisting of an analysis of Hugoton’s existing wastewater treatment facility and existing influent pump station to meet Kansas Department of Health and Environment compliance requirements. This will be in the Stevens County Industrial Park and the cost of the study will be in the range of $46,200.00 to $67,700.00. Jim seconded. Motion carried.

Neal Gillespie came in to ask if the Kansas Dairy Ingredients Plant could move the dirt off of the 5 acre tract in the SE 15-33-37 that they bought to help build up the W/2 of Lot 7 and Lots 8 & 9 in Block 2 of the Stevens County Industrial Park east of town. If they can’t do this then is there any other place to get dirt.

Neal asked if the Dairy Plant could exercise the option to delay payment on the land till it gets started.

Gary moved to allow the option and delay the payment on the land for approximately1 year until the closing. Jim seconded. Motion carried.

J C Cantrell came in and asked if Pioneer Communications could put a telephone line on the County easement on the north side of the ditch in front of the frontage road along Highway 51 east of town. Commissioners agreed to allow the telephone line.

Ted Heaton came in to see if the Commissioners needed anything from him. Ted reported the Sheriff’s office is running smooth.

Reece McDaniels came in with a complaint about a truck driver tearing up the street between 16^th Street and 17^th Street in the Hugoton Industrial 2^nd Addition. The truck driver, Frank Smith, turns down the alley with the semi truck and tears up McDaniels backyard fence while pulling into the alley to park at his house. J C Cantrell stayed for the discussion and reported that he had fixed the hole in the street 3 times.

Gary moved to have Bob Johnson send a letter to Jim Smith about tearing up 16^th Street and making holes in the road. Dave seconded. Motion carried.

Pat LeClerc with Group Benefits showed the Commissioners the difference in the Health insurance updates.

Carl Eyman with KWORCC came in to present a plaque to the Commissioners and update them on the outstanding claims for Stevens County.

Loren VonLintel presented a 3 year contract with Nextech for the new technology service for the County Clerk, Appraiser, Treasurer and Community Health Department at a rate of $3,493.00 a month.

Gary moved to accept the new 3 year contract with Nextech for the new technology service for the County Clerk, Appraiser, Treasurer and Community Health Department at a rate of $3,493.00 a month. Dave seconded. Motion carried.

Gary Baker informed the other Commissioners that there is not a yard light at the AA building and someone fell and hurt themselves so since the County owns the property there needs to be a light put in. The City of Hugoton agreed to put up lights for $70.00 and a monthly fee of $5.00.

Dave moved to have the City of Hugoton put up lights for $70.00 and a monthly fee of $5.00 at the AA building. Gary seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

OCTOBER 1, 2012

The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Dave called the meeting to order. Dave moved to approve the minutes of the last meeting. Gary seconded. Motion carried. Jim moved to approve the county vouchers. Gary seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General……………………………………..…..204,307.67

Road & Bridge……………………………………109,986.41

Airport…………………………………………..52,288.49

Building…………………………………………….50,768.23

Noxious Weed………………………………………..6,623.38

Library…………………………………….……107,093.00

Alcoholic Treatment…………………………..……237.50

Community Health…………………………………32,118.71

Airport Grants…………………………………….7,481.68

Employee’s P/R Misc W/H…………….……….……250.39

Diversion………………………………………….5,000.00

Rodney Kelling came in to ask for pay increases for the EMS and Fire Departments.

Dave moved to allow pay increases for the EMS and Fire Departments starting January 1, 2013.

Gary seconded. Motion carried.

Rodney asked about trading 3 physio control lifepaks, lifepak 12Ac Power adapters and battery support system II totaling $7,000.00. Then get a quote for 3 new defibulators and accessories.

Dave moved to allow Rodney to buy 3 new defibulators and accessories out of County Equipment fund with monies earmarked for EMS in the amount of $80,872.10 with $7,000.00 credit for old

defibulators. Jim seconded. Motion carried.

Roger Lynch came in about the junkyards in Stevens County. He reported that Sabas Cerecero is in violation and will be rechecking on Jim French’s.

Roger reported that the sign for Eagles RV Park has not been approved by KDOT so it may have to be removed.

Roger reported that Abengoa’s septic tank is in and the lagoons will have to be approved by KDHE.

Roger reported that the dirt work for the milk processing plant has started.

Roger said there was a sewer system in the Brollier Addition in Moscow is being corrected.

J C Cantrell came in to discuss the right of way at the Stevens County Industrial Park for the Pioneer Communication line.

J C says there will need to be 4 culverts put in the Stevens County Industrial Park area.

Gary moved to go into executive session for non elected personnel for 10 minutes from 9:45am to 9:55am with County Counselor, Robert Johnson and Pam Bensel present. Jim seconded. Motion carried. Meeting reconvened at 9:55am. No decision made.

Ashley Fiss and Tony McBride came in with quotes to for the removal of electrical and mechanical system at the old Pioneer Manor before the removal of the asbestos.

Quotes for electrical from: Hancock Electric, LLC $2,500.00

Davis Electric $5,975.00

mechanical from: Tatro Plumbing $3,675.00

Lin Goode Co $1,200.00

Central Air $5,230.00

windows, glass blocks, Custom Renovations $12,680.00

cabinets, roof edge,

temporary walls & doors

Tony said if the County will allow the demolition crew to sell the concrete and steel it would keep the bid down, plus no tipping fee at the landfill, for the demolition of the building.

Gary moved to accept the low bids: Hancock Electric, LLC $2,500.00

Lin Goode $1,200.00

Custom Renovations $12,680.00

Jim seconded. Motion carried.

Tony presented 4 options on the physical therapy section of the renovation on south end of old Pioneer Manor.

Gary moved to have bids for option 4 at an approximate cost of $250,000.00. Jim seconded. Motion carried.

Dave moved to hire Wright Land Surveys LLC at a cost of $1,150.00 to provide elevations for the Stevens County Community Health Department/Physical Therapy/ EMS renovations design details. Jim seconded. Motion carried.

Tony presented a revision on new Pioneer Manor project to have Tatro Plumbing install 1 water heaters in each Satellite kitchen at a cost for 4 water heater being $3,020.00 and Davis Electric install j-box under sink for the water heaters at a cost of $1,715.00.

Gary moved to approve the revision on change order #10 for Tatro Plumbing and Davis Electric to install 4 water heaters and j-box under the sink for a cost of $4,735.00. Dave seconded. Motion carried.

Ted Heaton checked in to see if the Commissioners needed anything. He said everything is going ok at the Sheriff’s department.

Janet Smith came in to talk about her husband, Frank; driving his truck in and out of the alley into their driveway so there’s no damage to the road. The Commissioners said as long as the road is not torn up there will not be a problem with the County.

Gary Baker reported on the KAC meeting that he attended.

Pete Earles came in to discuss the Kansas Dairy Ingredients Plant.

Pete discussed the City of Hugoton doing the curb and gutter and the County doing the dirt work and asphalt for the Stevens County Industrial Park.

Neal Gillespie said that KDI needs more space at the City’s lagoon so the City may have to construct a new lagoon. It will take approximately 8½ acre surface for the lagoon.

There are farmers interested in using the waste for irrigation.

The City of Hugoton will be meeting on October 9^th at 5:15 if the Commissioners are interested in attending. They will discuss the Kansas Dairy Ingredients Plants option of buying more land.

Gary moved to approve putting in the (phone line) utility line at the Stevens County Industrial Park. Jim seconded. Motion carried.

Jim Bell mentioned someone wants to purchase the wood fence on the west side of the old Pioneer Manor if the County is interested in selling it. Jim says Darroll Munson would pay $500.00 to purchase it. The Commissioners were in agreement to sell the fence to Darroll Munson.

Dave moved to go into executive session for non elected personnel for 10 minutes from11:45am to 11:55am with County Counselor, Robert Johnson present. Gary seconded. Motion carried. Meeting reconvened at 11:55am.

Jim moved to release Guy Rowden from his duties at the Stevens County Courthouse. Gary seconded. Motion carried.

Bob Johnson was asked by the Commissioners to notify Guy Rowden.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

OCTOBER 15, 2012

The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and RoGlenda Coulter, Hugoton Hermes. Dave called the meeting to order. Dave moved to approve the minutes of the last meeting. Gary seconded. Motion carried. Gary moved to approve the county vouchers. Jim seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General……………………………………..…..44,852.01

Road & Bridge……………………………………11,692.19

Building…………………………………………..21,485.23

Community Health……………………………….13,496.40

Airport Grants……………………………….….3,144.57

Employee’s P/R Misc W/H…………….……….…..64.62

Janice Porter came in to observe the meeting.

Ron and Cynthia Martin came in to discuss purchasing more land east of town in 15-33-37. They are interested in the 10 acres and possibly 15 acres more.

Black Hills will put gas line in next to the high pressure gas line, if possible, across the road to the plant east of town. Dave says the Commissioners are not ready to sale any more land at this time. The Commissioners want to put in a sewer line along the high pressure gas line at a later date.

Kansas Dairy Ingredients Plant wants a price on the remaining land in 15-33-37, of approximated 67.32 acres.

Jim moved to offer KDI 67.32 acres at $2,500.00 an acre with restrictions attached (no lagoons or storage ponds with the beautification restrictions). Gary seconded. Motion carried.

Ryan Martin came in to ask questions about the land- 15-33-37 and what ideas KDI has for the land if they purchase the remaining amount.

Dave moved to go into executive session for non elected personnel for 10 minutes from 9:38am to 9:48am with County Counselor, Robert Johnson and J C Cantrell present. Jim seconded. Motion carried. Meeting reconvened at 9:48am.

J C Cantrell came in to give an update on the Road and Bridge Department.

Nancy Honig came in to discuss the Extension Council vehicle insurance. She says Tom Job with KCAMP feels that Extension Council should be on a separate policy. Bob Johnson will check with Tom Job.

Nancy Honig reported that the roof at the Extension office is still leaking.

Nancy Honig reported that the state is still talking about the districting of the different offices in the counties.

Gene Leonard asked to take bids on November 5, 2012 for new or used track loader.

Jim moved to allow Gene to get bids for new or used loaders. Gary seconded. Motion carried.

Ted Heaton came in to ask if the Commissioners would be interested in fencing off a ¼ of a mile section where they do the mud bogging at the Lake Russell area. There have been individuals getting stuck and stealing back hoes to pull themselves out and not returning the equipment. Ted had some concern about the county’s liability.

Roger Lynch talked to KDOT about violations on some properties. The owners have 60 days to fix the violations and the time is almost finalized.

Dave moved to lift the burn ban in Stevens County but individuals still need to call in to the Sheriff’s office for control burning. Jim seconded. Motion carried.

Elwanda Irwin, Marilyn Harris, Wayne Reynolds, Marlin Heger and Bob Rich came in to discuss the removal of the asbestos at the old Pioneer Manor.

The Commissioners informed them that everything will be contained before they bring it outside the building. ISI Environmental of Wichita will be removing the asbestos and the building inside will be sealed off and quarantined then the asbestos will be bagged before being removed from the building. They will be transporting the product to the Seward County special landfill.

The Commissioners agreed to allow Ron Martin to have first choice to purchase the 15.5 acres @ $2,500.00 an acre in 15-33-37 with easement contract.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

NOVEMBER 5, 2012

The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and Ruthie Winget, Hugoton Hermes. Dave called the meeting to order. Gary moved to approve the minutes of the last meeting. Jim seconded. Motion carried. Jim moved to approve the county vouchers. Gary seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General……………………………………..…..359,944.51

Road & Bridge……………………………………194,078.42

Airport…………………………………………….5,343.49

Building…………………………………………….18,021.36

Noxious Weed………………………………………..7,866.13

Insurance Agency………………………………159,267.00

Alcoholic Treatment……………………………..…237.50

Diversion………………………………………….1,763.67

Community Health…………………………………27,424.27

Airport Grants…………………………………….6,935.06

County Equipment………………………………80,872.10

Wekando………………………………………….3,750.00

Rodney Kelling came in to discuss the cots and the cost of installing them for the ambulances.

Tony McBride came in to discuss the removal of asbestos by ISI. This company has about 2 weeks left on this project at the old Pioneer Manor.

Tony says it will be time to bid out for the removal of the middle section of the building where the new parking lot will be. The bids will be opened on November 28, 2012.

Tony informed the Commissioners that Chuck with Thomas Landscaping reseeded the lawn at the new Pioneer Manor.

Dave moved to go into executive session for non elected personnel for 10 minutes from 9:06am to 9:16am with County Counselor, Robert Johnson and Pedro Perez present. Jim seconded. Motion carried.

Jim moved to go back into executive session for another 10 minutes from 9:16am to 9:26 for non elected personnel with County Counselor, Robert Johnson and Pedro Perez present. Dave seconded. Motion carried. Meeting reconvened at 9:16am.

J C Cantrell came in to discuss the asphalt roads at the Stevens County Industrial Park. J C and the Commissioners talked about putting yield and stop signs up.

J C informed the Commissioners that he has put rock on Roads 8, 9 and 12 to help the roads.

Dave moved to go into executive session for non elected personnel for 10 minutes from 9:40am to 9:50am with County Counselor, Robert Johnson and Larry Slemp present. Jim seconded. Motion carried.

Ted Heaton came in with a pickup bid from Riley Chevrolet Buick, Inc.

2013 Chevrolet Silverado 4×4 Crew Cab 1LT $42,730.00

3% Dealer Profit 1,281.90

GM Invoice Pay 310 amount 39,541.56

Add for front Grille Guard Black 500.00

Less GM bid Assisstance -7,700.00

Outright Purchase Price with Grille installed $33,623.46

Vehicle will be ordered

Less Good Deal auto Bid on 2010 Chev Crew Cab 4×4 12,800.00

With 95,517 miles

Trade difference accepting Good Deal Bid $20,823.46

Jim moved to accept the bid from Riley Chevrolet Buick, Inc for a 2013 Chevrolet Silverado 4×4 Crew Cab 1LT at a cost of $20,823.46 with trade in of a 2010 Chevrolet Crew Cab 4×4. Gary seconded. Motion carried.

Gene Leonard came in with 2 bids for a track loader.

Ron McFarland with John Deere had a bid:

2006 used 655C $80,000 with trade of a 1995 953B Caterpillar (AA)

2013 new 655K $183,000 with trade of a 1995 953B Caterpillar (AA)

2013 new 655K $193,050 (Landfill package) with trade of a 1995 953B Caterpillar (AA)

All have extended warranty included for 12 months

Kevin White with Foley Equipment had a bid:

2011 used Cat 953B $185,500 with trade of a 1995 953B Caterpillar (AA)

2012 new Cat 953D $193,620.67 with trade of a 1995 953B Caterpillar (AA)

Both have extended warranty included for 12 months

Dave moved to go into executive session for non elected personnel for 10 minutes from 10:25am to 10:35am with County Counselor, Robert Johnson and Jorge Camacho present. Gary seconded. Motion carried. Meeting reconvened at 10:35am.

Neal Gillespie came in to discuss the land at the Stevens County Industrial Park. Kansas Dairy Ingredients Plant is still interested in purchasing the remaining acres being 67.32 approximately at a cost of $168,300 if they could work out a four (4) year financing plan.

Neal will contact the company and have their attorney call Bob. Bob will draw up a contract with 10% of the cost down at the time of purchase then equal payments in a four (4) year time period till paid off.

Dave moved to go into executive session for non elected personnel for 10 minutes from 10:45am to 10:55am with County Counselor, Robert Johnson and Kelly Lewis present. Jim seconded. Motion carried. Meeting reconvened at 10:55am.

Gene Leonard came in after looking over the bids for the track loaders. He asked to purchase the

2013 655K (Landfill package) for $193,050 with trade of a 1995 953B Caterpillar(AA).

Gary moved to accept the John Deere bid for the 2013 655K (Landfill package) for $193,050 with trade of a 1995 953B Caterpillar (AA) and a 60 day waiting period for delivery. Dave seconded. Motion carried.

Gary presented information on the safe route to school project. Jan Leonard informed him that they are getting a $250,000.00 grant and a possible grant of $7,293.75 from the Parsons Trust, the approximate remaining amount will be $7,293.75 each for the County, Hugoton City and USD 210 School Dist to pay. The Commissioners haven’t made a decision to help fund this project.

Gary presented information on the Wildlife and Parks trail and the total project will cost $92,500.00. It will cost the County and Hugoton City each a fee of $21,600.00. The Commissioners have already agreed to help fund this project.

Casey Settlemeyer and Larry Martin brought bids in to remove one to four trees on the northwest side of the Courthouse.

Tree Trimming, Removal and Stump Grinding – Casey Settlemyer

Removal and grind stump of 4 pine trees $2,470.00

Larry Martin

Removal of 1 or more pine trees $ 500.00 each

Gary moved to accept Larry Martin’s bid of $500.00 a tree for removal and grinding the stumps of all the pine trees (5) on the northwest side of the Courthouse. Jim seconded. Motion carried.

Dave moved to go into executive session for non elected personnel for 10 minutes from 11:50am to 12:00pm with County Counselor, Robert Johnson present. Jim seconded. Motion carried.

Gary moved to go back into executive session for another 10 minutes from 12:00pm to 12:10pm for non elected personnel with County Counselor, Robert Johnson present. Dave seconded. Motion carried. Meeting reconvened at 12:10pm.

Commissioners agreed to hire Jorge Camacho for maintenance/janitorial for the Courthouse starting November 5, 2012.

Bob Johnson updated the Commissioners on the land at the Stevens County Industrial Park. Ron and Cynthia Martin agreed to take the 25 acres and Pete Earles is getting the description of the land.

Bob informed the Commissioners that he met with John Frieden to go over the reports about the methodology issues on the appraisal court case.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

BOARD OF CANVASSERS MEETING

NOVEMBER 12, 2012

The Board of Canvassers met at 8:00am to canvass the votes from the November 6, 2012, General Election. Present were Dave Bozone, Jim Bell, Susan Schulte and Pam Bensel, County Clerk.

After reviewing the totals, Dave moved to have a recount on the 2^nd Commissioner District race between candidates Pat Hall and write in candidate Gary Gold, based on statue KSA 25-3107 and do to discrepancy on machine tabulated write in votes. Jim seconded. Motion carried.

There were 38 Provisional Ballots, 37 were counted and 1 was not counted because the person was not registered. These ballots did not change the outcome of the election of the first count.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

NOVEMBER 19, 2012

The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk, Ruthie Winget and RoGlenda Coulter, Hugoton Hermes. Dave called the meeting to order. Gary moved to approve the minutes of the last meeting. Jim seconded. Motion carried. Gary moved to approve the county vouchers. Jim seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General……………………………………..…..73,580.30

Road & Bridge……………………………………22,057.18

Building…………………………………………..31,921.39

Noxious Weed…………………………………………243.98

Community Health…………………………………6,516.88

Fire Bequest…………………………………….…..34.00

911 E Wireless…………………………………..3,023.69

Employees P/R Misc W/H…………………………..32.31

Pat Hall came in to observe the meeting.

Jack Rowden, Neal Gillespie, Tom Hicks, Wayne Tate, Mike Eshbaugh, Greg Gill, Kim Harper, Dean Banker, Pete Earles and Patricia Earles came in to discuss the sewer system for KDI- Kansas Dairy Ingredients Plant east of town.

Pete Earles presented a preliminary engineering report to the Commissioners showing the options for pumps and force main from the Stevens County Industrial Part to the City lagoon. On behalf of the City of Hugoton, Jack Rowden asked the Commissioners if they would go in half to help the City with the cost of revised pumps and force main system from the Industrial Park to the City’s lagoon in the amount of $182,574.00.

Commissioners said they would discuss the matter and get back with them.

Rodney Kelling brought in the cost of the installation for the stryker power load cots.

Dale Noyes came in about the gas not being turned on yet at the Stevens County Industrial Park.

J C Cantrell came in to discuss the Road and Bridge Department.

Jim moved to go into executive session for non elected personnel for 10 minutes from 9:30am to 9:40am with County Counselor, Robert Johnson and J C Cantrell present. Gary seconded. Motion carried. Meeting reconvened at 9:34am. No action taken.

Ashley Fiss was asked to come to the Commissioners meeting to explain the billing for the remodeling of the old Pioneer Manor. Ashley also explained that the drawings will be sent to the printer by Wednesday.

Dave moved to go into executive session for non elected personnel for 5 minutes from 9:50am to 9:55am with County Counselor, Robert Johnson and Susan Schulte present. Gary seconded. Motion carried. Meeting reconvened at 9:55am.

Dave moved to increase Mario Hernandez wages to $12.50 an hour retroactive back to November 6, 2012.

Jan Leonard came in to update the Commissioners on the safe route to school project and the Wildlife and Parks trail project.

Gene Leonard came in to update Commissioners on the Noxious Weed Department.

Dave moved to go into executive session for non elected personnel for 5 minutes from 10:55am to 11:00am with County Counselor, Robert Johnson and Gene Leonard present. Gary seconded. Motion carried. Meeting reconvened at 11:00am. No action taken.

Dave moved to pay only one half of the cost of the revised pumps and force main system from the Stevens County Industrial Park to the City’s lagoon in the amount of $91,287.00 with the understanding that Hugoton City will bear any and all other costs for the project. Gary seconded. Motion carried.

Gary moved to adopt Resolution 12-05 directing the county Counselor to initiate tax foreclosure procedures upon the properties subject to delinquent property tax liens. Jim seconded. Motion carried.

The Board of Canvassers chose to canvass the votes from the recount of the Commissioner 2nd District race between candidates Pat Hall and write in candidate Gary Gold, based on statue KSA 25-3107 and do to discrepancy on machine tabulated write in votes at the November 6, 2012, General Election. Present were Dave Bozone, Jim Bell, Gary Baker and Pam Bensel, County Clerk.

The recount did not change the outcome of the election of the first count.

Dave moved to meet on November 27, 2012 with Abengoa at 8:30 to review maps of water pipelines on county right of way. Gary seconded. Motion carried.

Commissioners discussed the reappointment of Jack Rowden on the Economic Development Board.

Gary moved to reappoint Jack Rowden to the Economic Development Board. Jim seconded. Motion carried.

There are two positions opening on the Hospital Board at the end of December, 2012. The Commissioners will be discussing the appointments at their December meetings.

Charles Wagner came in to bring minutes of the Silver Haired Legislative meeting he had attended.

Tony McBride came in with a bid from ISI Environmental company concerning known Asbestos-Containing Floor Tile and Mastic removal at a cost of $7,400.00 and suspected Tile and Mastic at a cost of $4,450.00 if need to be removed. Gary seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

DECEMBER 3, 2012

The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk, and RoGlenda Coulter, Hugoton Hermes. Dave called the meeting to order. Dave moved to approve the minutes of the last meeting. Jim seconded. Motion carried. Jim moved to approve the county vouchers. Dave seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General……………………………………..…..204,784.93

Road & Bridge……………………………………136,814.45

Building………………………………………….272,709.82

Airport……………………………………….…..5,343.49

Noxious Weed……………………………………….9,294.60

Alcoholic Treatment……………………………….237.50

Diversion…………………………………………..300.00

Community Health………………………………..25,763.78

Wekando……………………………………….257,586.14

Employees P/R Misc W/H……………………………161.55

Pat Hall came in to observe the meeting.

Dave moved to go into executive session for non elected personnel for 5 minutes from 8:37am to 8:43am with County Counselor, Robert Johnson and Gene Leonard present. Gary seconded. Motion carried. Meeting reconvened at 8:43am.

Gary moved to adopt Resolution 12-06 approving an assessment by the Western Kansas Development Organization for its obligations under an amendment to contract to Rehabilitate Railroad Line and extending the contract to Rehabilitate Railroad from a period of ten years to thirteen years. Jim seconded. Motion carried.

Jorge Camacho and Susan Schulte came in to discuss the problems with the boiler, hot water heater and water softener for the Courthouse. Jorge informed them that Danny Goode with Lin Goode says the hot water heater needs to be a commercial one instead of a regular household one. To regulate the water from getting too hot in the restrooms a booster can be put the hot water heater.

The Commissioners said to get a bid for the booster then let them know.

The water softener was checked and is working again.

Dave moved to go into executive session for non elected personnel for 10 minutes from 9:20am to 9:30am with County Counselor, Robert Johnson and Phillip Willis present. Gary seconded. Motion carried. Meeting reconvened at 9:30am.

J C Cantrell came in and informed the Commissioners about putting 4 extra culverts at the Steven County Industrial Park area for the Kansas Dairy Ingredients Plant. Bob will check with their attorneys about the payment for the culverts.

Gary moved to go into executive session for non elected personnel for 10 minutes from 9:40am to 9:50am with County Counselor, Robert Johnson and J C Cantrell present. Jim seconded. Motion carried. Meeting reconvened at 9:50am.

Dave moved to accept the resignation for J C Cantrell as of December 15, 2012 but will keep J C on as Road Supervisor with the same salary until the Commissioners find a replacement. Gary seconded. Motion carried.

Tony Martin came in to present the newly elected 2013 Stevens County Fair Association Board Members.

Dave moved to approve the nominations and current board members newly elected for the 2013 Stevens County Fair Association Board Members. Gary seconded. Motion carried.

Stanley McGill with the Stevens County Historical Museum came in to present 3 bids to add on a 40’ x 60’ building to an existing building.

Malone Enterprises $134,400.00

John Chamberlain $123,273.00

Shannon Whisennand $116,535.00

The Museum Board wants to start as soon as possible.

Ted Heaton checked in with the Commissioners. He says everything is going good at the Sheriff’s Department.

Gary Baker moved to appoint Patty Lahey to replace Shirley Kramer starting December 3, 2012 and Dean VanHorn to replace Robert Davis, Jr on the Stevens County Hospital Board. Jim seconded. Motion carried.

Pete Earles showed the Commissioners the bids for the Pioneer Addition. Hugoton City will make the final decision.

McBride Construction, Inc of Hugoton will do the dirt and concrete work then King

Enterprises of Liberal will do the utilities. Total cost of the project will be $711,510.59.

Completion date will be April, 2013 then the Road and Bridge Department will do the

asphalt work.

The Commissioners discussed the easement needed across the front lots for the phone lines and the sewer situation in the Stevens County Industrial Park.

Tony McBride brought in bids for the center building demolition and removal to landfill with no dumping fees and includes roof, walls, footings and tunnels. Hauling owner supplied

dirt to fill footings and tunnel trenches and compact.

Metcalf Trucking $34,600.00

A & M Russell Excavation $46,500.00

Pete Woods Excavating $71,390.00

Lee Construction, Inc $73,200.00

Quote from Custom Renovations for support roofs of remaining building where

common walls are removed from demolition portion – $1,200.00

Quote from Southwest Glass and Door for removal & salvage 3 aluminum store front

doors, hardware and sidelights. Stored on site for future reinstallation – $750.00

Dave moved to accept bids from Metcalf Trucking for $34,600.00, Southwest Glass and Door for $750.00 and Custom Renovations for $1,200.00. Gary seconded. Motion carried.

Commissioners decided to table the decision on the Museum building project at this time.

Dave moved to hire Phillip Willis as Supervisor for the Stevens County Landfill/Noxious Weed Departments starting January 1, 2013 at the same wages that Gene Leonard is receiving. Gene Leonard is resigning as Stevens County Landfill/Noxious Weed Supervisor as of December 31, 2012.

Jim moved to approve a 3% raise for all full time county employees starting January 1, 2013.

Commissioners discussed the Safe Route to school project. No decision made. They agreed to table decision until January, 2013.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

DECEMBER 17, 2012

General……………………………………..…..48,293.58

Road & Bridge……………………………………44,817.27

Building………………………………………….31,546.66

Airport……………………………………….….5,343.49

Noxious Weed………………………………………1,510.02

Diversion…………………………………………..580.80

Community Health…………………………………2,779.23

Airport Grants………………………………….27,876.73

Employees P/R Misc W/H……………………………96.93

Pat Hall came in to observe the meeting.

Commissioners discussed the difference of having and not having a licensed engineer in charge of the Road and Bridge Department.

Rodney Kelling came in to ask for a raise for Margaret Bell.

Dave moved to allow Margaret Bell a 3% raise and an increase in hours up to 80 hours a month (960 hours a year). Gary seconded. Motion carried.

Rodney asked about ordering the cots. The company says they will give a discount of $26,000.00 if ordered before the first of the year.

Gary moved to allow Rodney to order 2 cots with the power lift system for 2 ambulances before the end of the year at a cost of $39,268.00 each being a total of $78,536.00 with a total discount of $26,000.00. The ending total would be $52,536.00. Jim seconded. Motion carried.

The Commissioners said there were concerned citizens in Moscow in case of a fire starts because of the straw hay stacked up on the Northeast of Moscow belonging to Abengoa. The hay is stacked on private property. Bob advised there’s not anything that can be done about it, so once it is on private property it is not in violation of any zoning regulations.

The Commissioners discussed the City of Hugoton wanting to put in 2 electric sub stations for the Stevens County Industrial Park area. This area is part of the acres Ron Martin asked to buy from Stevens County.

Bob informed the Commissioners that the land KDI was going to buy will be bought by a different LLC.

Dave moved to go into executive session for non elected personnel for 10 minutes from 9:37am to 9:47am with County Counselor, Robert Johnson and J C Cantrell present. Gary seconded. Motion carried. Meeting reconvened at 9:47am.

Dave moved to rescind the motion as of December 3, 2012 to accept the resignation for J C Cantrell as of December 15, 2012 but will keep J C on as Road Supervisor with the same salary until the Commissioners find a replacement. Gary seconded. Motion carried.

Dave moved to accept the resignation for J C Cantrell as of March 1, 2013, J C’s retirement date. Gary seconded. Motion carried.

Gary discussed the water line from Roy Walkemeyer’s land to the Abengoa plant. He says individuals are concerned about water contamination.

The Commissioners presented Bob Johnson with a gift of appreciation from the County for all of his hard work.

Neal Gillespie came in to ask if the County would pay the tuition of $10,500 for seven people from Stevens County business’ and send them to Denver for 2 ½ days business boot camp training on March 5 and 6, 2013. This is a Community Reinvention Program to help them with their business.

Neal said he talked to Larry Thompson with KDOT about the additional truck traffic with KDI and a feasibility study was done. Secretary of State indicated they wanted to help and told Neal to go ahead and submit the Economic Development application.

Dave asked Gary if he would ask the City of Hugoton to move the light at the AA building.

Gary talked about Moscow City doesn’t have enough water for the amount of people in town and with the additional money spent on the well it still doesn’t work. Moscow will need to drill another well and they do have water rights that have been purchased.

Gary moved to give Moscow City the money received from Abengoa approximately $44,000.00 for the sale of water rights to be set aside to help Moscow with their water system. Jim seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

DECEMBER 27, 2012

The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk, and RoGlenda Coulter, Hugoton Hermes. Dave called the meeting to order. Dave moved to approve the minutes of the last meeting. Jim seconded. Motion carried. Gary moved to approve the county vouchers. Jim seconded. Motion carried. The clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:

General……………………………………..…..105,099.99

Road & Bridge……………………………………….5,377.07

Noxious Weed………………………………………….242.55

Community Health………………………………….3,211.87

County Equipment……………………….…….190,350.00

Employees P/R Misc W/H…………………………….66.62

Rodney Kelling came in to discuss the donations from the County businesses. Rodney explained that his firemen were asking the businesses if they would want to make a donation to the fire department to help with buying of supplies for the fire trucks. Some chose to, others didn’t. There are some gas companies and other businesses that have their own funds for donations to different places. Rodney said this has been a misunderstanding and they will not ask for any more donations.

Rodney brought in the 2012 Encumbrance letter for the Fire Department and EMS Department. He will present it at the January 7, 2013 meeting instead.

Bob Johnson discussed the land east of town. Pete Earles is working on some information on the area for the transformer station.

Bob also discussed vacating an alley above Block 2 for the KDI Plant.

Pam Bensel presented a letter from Susan Schulte in the GIS Department to transfer the remaining monies in the amount of $8,000.00 to the County Equipment Fund.

Jim moved to approve the letter from Susan Schulte in the GIS Department to transfer the remaining monies in the amount of $8,000.00 to the County Equipment Fund. Dave seconded. Motion carried.

J C Cantrell came in to discuss the culverts that were put in for KDI east of town. Bob informed J C that the bill for the culverts will be paid.

Commissioners talked to J C about fixing the road on the north side of the Pioneer Manor so it goes all the way to Road 12 west of town.

J C discussed next year’s projects. He is planning on sealing 45 miles of road including Evans road-Road 12, Second Street-Road D, Moscow Dairy road-Road 20 and Road P to the county line.

J C asked to transfer the money left in 2012 to the Fund 220- R & B Equipment (1/2) and Fund 225-Highway Improvement (1/2).

Commissioners agreed to allow the transfer of 2012 monies for J C into the specified funds.

Ted Heaton presented a 2012 encumbrance letter for Concealed Carry in the amount of $1,032.50 and Registered Offenders in the amount of $1,027.32.

Dave moved to allow the 2012 encumbrance letter for Concealed Carry in the amount of $1,032.50 and Registered Offenders in the amount of $1,027.32. Gary seconded. Motion carried.

Dave moved to reappoint Ted Heaton to the Juvenile Corrections and Prevention Services Board for 2013. Jim seconded. Motion carried.

Nancy Honig came in to inform the Commissioners that the heater at the 4-H Building needs replaced. Nancy brought in a bid from Lin Goode & Company with 2 options.

Option 1 – Goodman 5 ton 13 seer package gas electric unit. Installed: $4,900.00

Option 2 – Trane 5 ton 13 seer package gas electric unit. Installed: $7,400.00

Dave moved to accept Option 1 – Goodman 5 ton 13 seer package gas electric unit. Installed: $4,900.00 from Lin Goode. Jim seconded. Motion carried.

Nancy Honig says that Extension will send the money for the insurance to the Insurance Agency Fund.

Neal Gillespie explained about the 4 year period for the financing that KDI is asking to do for payment of the land east of town with a 10% down.

Bob will talk to the attorney for KDI and work on the papers.

Gary moved to go into executive session for land acquisition and attorney/client for 10 minutes from 10:11am to10:21am with County Counselor, Robert Johnson, Neal Gillespie and Pat Hall present. Jim seconded. Motion carried. Meeting reconvened at 10:21am.

Dave moved to appoint Pat Hall to the Southwest Guidance Center Board for the 2013 year. Jim seconded. Motion carried.

The Commissioners discussed the landscape drawings from Thomas Landscaping for the northwest side of the courthouse. The discussion will be tabled till next meeting.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman