COMMISSIONERS PROCEEDINGS
JANUARY 8, 2008
The Board of County Commissioners met in regular session with all members present. Also,
present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. Gary moved to approve the minutes of the last meeting. O D seconded. Motion carried. Dave moved to approve the county vouchers. O D seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General…………………………………..29,087,.69
Road & Bridge….…………….……….. …9,275.83
Building………………………….…………….377.16
Noxious Weed………………………………..511.82
Insurance Agency Damages………………1,648.50
SV Co Comm Health………….…………….1,617.48
911 Land Line……………………………18,750.00
Capital Projects (LEC)……………………43,795.00
Dave moved to go into executive session with Legal Council present for non-elected personnel for 10 minutes from 8:50am – 9:00am. O D seconded. Motion carried. Meeting reconvened at 9:00am.
O D moved to appoint Dave Bozone as Chairman. Gary seconded. Motion carried.
Gary moved to appoint O D Littrell as Vice Chairman. Dave seconded. Motion carried.
O D moved to appoint the Hugoton Hermes as the official newspaper for Stevens County. Gary seconded. Motion carried.
O D moved to have Citizens State Bank as the bank depository for Stevens County. Gary seconded. Motion carried.
O D moved to have First National Bank as secondary depository for Stevens County. Gary seconded. Motion carried.
O D moved to continue the meeting days and time on the 1st and 3rd Tuesdays at 8:30am. Gary seconded. Motion carried.
Pam Bensel, County Clerk presented the GAAP waiver Resolution 08-01 to be approved and signed. Dave moved to adopt the GAAP Resolution 08-01. O D seconded. Motion carried.
Dave informed the other Commissioners of a letter received from Matthew Johnson. He was turning in his resignation from the County Foundation Board.
J C Cantrell came in to discuss someone asking to have a road opened. The Commissioners decided not to open a road.
Gary moved to go into executive session with Legal Council and J C Cantrell present for non-elected personnel for 10 minutes from 9:40am – 9:50am. O D seconded. Motion carried. Meeting reconvened at 9:50am.
J C asked to get bids on 2 new pickups with trade-ins of a 1998 Pickup and 1996 Pickup.
Paula Rowden presented the paper work to be signed for the public transportation grant. She asked to have the van (bus) replaced by 2 mini vans, one with a wheel chair lift and one without. Paula says the grant pays 80% of the cost and the County pays 20% of the cost.
Gary moved to allow Paula to go ahead with the proposal of the grant for (1) one van with a wheel chair lift. O D seconded. Motion carried.
Theresa Dasenbrock with Lewis, Hooper and Dick came in to explain how regular standard time and military time makes a difference.
The Commissioners chose not to have the Road & Bridge employees refund the overpayment on the payroll time.
Gary Dick and Lawrence Heili with Dick’s Construction and Ashley Fiss with Fiss Architect came in to give an update on the Law Enforcement Center project. Also present was Ted Heaton, Sheriff. The project is approximately 6 months behind schedule.
Pam Bensel, County Clerk reported that items have been disappearing in the Memorial Hall kitchen at times the hall is not being rented. The Commissioners agreed to have the kitchen locked during the hours it is not being rented.
Jeff Crawford came in for reappointment to the Economic Development Board. Commissioners asked Jeff for his views and ideas for the progression of Stevens County.
Gary moved to reappoint Jeff to the Economic Development Board for a 3 year term. O D seconded. Motion carried.
The Commissioners discussed the remodeling of the Commissioners room. They are getting ideas for a platform set up for a desk and chairs.
Greg Wells with Liberal Office Machines was asked to come in and give some ideas for this project. He is going to put some ideas and plans together to present to the Commissioners at a later date.
Greg was also asked about the cost of a projector and screen to be installed in the Commissioners room.
Dave is getting other individuals to present ideas and plans also.
Melvin Webb and Ralph Stoddard came in to discuss the Sunflower Electric plant. He asked for a resolution or public statement stating the Commissioners are in favor of the plant.
Gary moved to support the Sunflower Electric plant and join the Alliance for Sound Energy Policy Group (a lobbyist group formed by the Sunflower Electric Coop). O D seconded. Motion carried.
Neal Gillespie came in to present the 2008 Strategic Plan.
Brad Musgrove came in for reappointment to the Economic Development Board. Commissioners asked Brad for his views and ideas for the progression of Stevens County.
Gary moved to reappoint Brad to the Economic Development Board for a 3 year term. O D seconded. Motion carried.
O D moved to give the Golf Course Board $25,000.00 out of the Economic Development Incentive account. Dave seconded. Motion carried.
A letter from SW KS Area Agency on Aging was received through the mail. Dave moved to pay $600.00 dues to the SW KS Area Agency on Aging. O D seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
JANUARY 22, 2008
The Board of County Commissioners met in regular session with all members present. Also,
present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. Gary moved to approve the minutes of the last meeting. O D seconded. Motion carried. Dave moved to approve the county vouchers. O D seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General…………………………………..163,841.92
Road & Bridge….…………….……….. ..10,770.98
Airport…………………………………….82,400.00
Services for Elderly………………………80,425.00
Building………………………….………….8,321.78
Employees Benefit………………………134,541.00
Noxious Weed………………………………..133.88
SV Co Comm Health………….……………..9,368.62
Capital Projects (LEC)……………………43,795.00
O D moved to appoint Donna Burrows to the Cemetery Board from the Voorhees dist. Gary seconded. Motion carried.
Gary moved to amend the minutes of December 28, 2007 to correct the amount of raise for Lynette Maytum from $11.00 to $11.11. O D seconded. Motion carried.
Gary moved to appoint Dave Bozone to be the voting delegate for the WEKANDO group for 2008. O D seconded. Motion carried.
Gary moved to appoint O D to be the second voting delegate for the WEKANDO group for 2008. Dave seconded. Motion carried.
A change order from Fiss Architecture for the 4H building project was presented. O D moved to approve the change order for the remodeling of the 4H building. The amount of change will be $2,614.94. Gary seconded. Motion carried.
J C Cantrell came in to open bids for 2- 2008 pickups.
Don Trentham Ford 2 2008 F150 4WD Ford Extended Cabs
$33,400 each
8,450 trade in each
$24,950 trade difference each (2 pickups-$49,900)
Riley Chev 2 Chev 1500 4WD Extended Cabs
$31,800 each
8,695.77 trade in each
$23,104.23 trade difference each (2 pickups-$46,208.46)
O D moved to accept the bid from Riley Chev for $46,208.46 to purchase 2 2008 Chev 1500 4WD Extended Cab pickups. Gary seconded. Motion carried.
The Hugoton Recreation Board met with the Commissioners. Mike Eshbaugh, Jeremy Reeder, Jan Leonard, Yvonne Jackson and Tony Martin came in to discuss the swimming pool. They asked if the Commissioners would be willing to help fund the rebuilding of a bath house and some other renovations of the pool. The Commissioners did not make any decision at the time.
Ron Masson with Pioneer Communications came in to ask if they would be interested in extending the advertising of the different county entities. The Commissioners chose to advertise at during the time of park day and the Stevens County Fair.
Skip Smith with the KS Correctional Industries came in with a bid and a drawing for a work station, speaker table, executive chairs and a guest chair for the Commissioners room.
Dave moved to accept the bid from KS Correctional Industries for $3,298.14 for a Commission desk, speaker table and 5 executive chairs.
Patty Bultman and Celain Baker came in with bids for stacking chairs for the Memorial Hall.
Verco 300 black vinyl stacking chairs 36.29 each $10,877.00
KS Correctional Industries 300 alta black vinyl stacking chairs $112.00 each $33,600.00
Gary moved to purchase 300 chairs for the Memorial Hall from Virco for $10,877.00. O D seconded. Motion carried.
Pat LeClerc presented a long term care group policy for all county employees.
The Commissioners are not interested in the long term care group policy at this time.
Paula Rowden came in to discuss having the Continuity of Operations Planning Schedule group to come out and talk to the different entities on the sharing of responsibilities in a natural disaster.
Guy came in to ask if he could purchase a new cast iron receiver condensate unit to replace the existing system for the steam boiler. Trane sent a quote for $3,489.00 for a new receiver condensate unit.
Dave moved to accept the quote in the amount of $3,489.00 for a cast iron receiver condensate unit for the boiler.
Gary moved to offer up to $150,000.00 to the Hugoton Recreation Board for a new bath house plus the deed to the land for the swimming pool and any future funding will require the board to come back in to a Commissioners meeting. O D seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
FEBRUARY 5, 2008
The Board of County Commissioners met in regular session with all members present. Also,
present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. O D moved to approve the minutes of the last meeting. Gary seconded. Motion carried. Gary moved to approve the county vouchers. O D seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General……………………………………478,794.28
Road & Bridge….………………………….104,975.55
Airport………………………………………2,837.17
Building………………………….……………..745.47
Noxious Weed………………………………8,827.72
Alcoholic Treatment…………………………475.00
SV Co Comm Health………….…………….22,741.36
Fire Bequest…………………………….….1,990.28
Sheriff Concealed……………………….…….557.83
Capital Projects (LEC)…………………..-12,712.18
J C Cantrell came in to discuss getting a new packer for the Road & Bridge Department. The Commissioners discuss this matter and decided not to purchase a packer at this time.
O D moved to go into executive session with Legal Counsel present for land acquisition and possible litigation for 15 minutes from 10:10am – 10:25am. Gary seconded. Motion carried. Meeting reconvened at 10:25am.
Larry Kleeman came in to discuss lease purchasing for the Pioneer Manor project.
Barry Angell came in to interview for the opening position of the County Foundation Board. The Commissioners asked Barry what thoughts he might have pertaining to the purpose of this board.
O D moved to appoint Barry Angell to the Stevens County Foundation Board. Gary seconded. Motion carried.
The Commissioners have discussed the possibility of having a Construction Manager instead of a General Contractor for the Pioneer Manor project.
Gary Dick came in to discuss the Construction Manager position for the Pioneer Manor project.
Charles Harper and Earl Holt came in to discuss the county taking over the Lone Star Church cemetery. They need help with the maintaining of the lawn mower used to keep up the grounds. They are willing to do all the upkeep of the cemetery if the county could help supply the funds for the equipment.
The Commissioners agreed to pay ½ of the cost of a fence to put around the cemetery.
Gary moved to buy the Lone Star Church a new riding mower and they can keep the old mower and use it or sell it. They will need to go pick out the mower and have the invoice sent to the County Clerk’s office for payment. The church will be responsible for the repairs of the lawn mower. O D seconded. Motion carried.
Tony McBride came in to discuss the Construction Manager position for the Pioneer Manor project.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
FEBRUARY 19, 2008
The Board of County Commissioners met in regular session with all members present. Also,
present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. O D moved to approve the minutes of the last meeting. Gary seconded. Motion carried. Gary moved to approve the county vouchers. O D seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General…………………………………… 98,210.55
Road & Bridge….…………………………. 7,060.08
Fair……………………………………… 52,612.50
Building………………………….……………..280.00
Noxious Weed……………………………. 423.89
Library………………………………… 107,798.00
Hospital Maint…………………………. 881,097.50
Insurance Agency………………………..117,171.00
SV Co Comm Health………….………………3,780.43
Fire Bequest…………………………….……..70.97
Dave moved to go into executive session with Legal Counsel present for land acquisition for 15 minutes from 9:00am – 9:15am. O D seconded. Motion carried. Meeting reconvened at
9:15am.
Gary moved to go into executive session with Legal Counsel and Rex Evans present for non-elected personnel issues for 10 minutes from 9:15am – 9:25am. O D seconded. Motion carried. Meeting reconvened at 9:25am.
O D moved to waive the 30 day waiting period on the new hire, Brian Koehn at the Sheriff’s office. Brian came from the City of Hugoton to Stevens County with a start date of March 5, 2008.
O D moved to appoint Mark Crawford, as the representative of Stevens County, to the Advisory Board for the Southwest Regional Juvenile Detention Center Board. Gary seconded. Motion carried.
J C Cantrell came in there was discussion about putting ½” rock on the road south of Woods to Prairieola about 9 miles.
Roger Lynch came in to update the Commissioners on a KDHE meeting he went to in Hays.
Gary moved to approve a WEKANDO Resolution approving an Amendment to the Interlocal Agreement of the Western Kansas Development Organization by and between The Board of County Commissioners of Stevens County, Stanton County, Grant County and Morton County in accordance with the enabling provisions of Section 1 of House Bill No. 2044, which was enacted into law during the 2007 session of the Kansas Legislature and became effective upon publication in the Kansas Register. O D seconded. Motion carried.
Gary moved to adopt Resolution 08-02 approving an Interlocal Cooperation Agreement for the Establishment of a Joint Port Authority under KSA 12-2901 et seq, and amendments thereto, by and between the Board of Commissioners of Stevens county, Stanton County, Morton County and Grant County to create a joint port authority in accordance with the provisions of KSA 12-3401 et seq. O D seconded. Motion carried.
The Commissioners discussed the interlocal cooperation agreement for the establishment of a joint port authority.
Gary moved to adopt the Interlocal Cooperation Agreement for the Establishment of a Joint Port Authority. O D seconded. Motion carried.
Paula Rowden gave the Commissioners a quote from Stanfield Printing Co on a copy machine.
Minolta bizhub 350 digital copier with black/white copies $9,011.00
60 month or 300,000 copies service contract 4,500.00
13,511.00
Minolta bizhub C353F digital printer/color copier/scanner/fax 35 copies per minute
$13,361.54
cash price 300,000 black copies service and toner 4,500.00
cash price 15,000 color copies service and toner 1,485.00
19,346.54
Paula Rowden is getting more bids to present to the Commissioners at a later date.
Charles Harper brought in two bids for lawn mowers for the Lonestar Church.
Cornerstone Sales, Inc John Deere LA145 22 HP 48” Deck Hy Epto
LA145 lawn tractor
22 HP, Automatic, 48 in mower $1,999.00
Discount – 149.00
$1850.00
John Deere LA 165 24 HP 48” Deck Limited
LA165 lawn tractor
24 HP, Automatic, 54 in mower $2,299.00
Discount -149.00
$2,150.00
Keating Tractor & Equipment John Deere LA 165 24 HP 48” Deck Limited
LA 165 lawn tractor
24 HP, Automatic, 48 in mower $2,299.00
Comm Discount – 188.00
Dealer Discount -50.00
$2,061.00
Gary moved to allow the Lonestar Church to purchase the John Deere LA 165 24 HP 48” Deck Limited mower from Cornerstone Sales, Inc for a price of $2,150.00 to help take care of the cemetery. O D seconded. Motion carried.
Dave Kurt came in to inform the Commissioners that he was interested in the County Counselor/County Attorney position now being held by Robert Johnson. He is interested in setting up a private practice in Stevens County.
Tony McBride came in to discuss the Construction Manager position for the Pioneer Manor project.
Gary Baker moved to hire a Construction Manager instead of having a General Contractor for the Pioneer Manor project. O D seconded. Motion carried.
Pam Bensel asked if the courthouse could get a credit card for use of holding room reservations, to purchase a room when a purchase order or direct billing is not an option and to pay for schooling if necessary.
Gary moved to allow Pam Bensel to acquire a credit card with a limit of $5,000.00 for the courthouse. (County Clerk, County Treasurer, Register of Deeds, GIS and Appraiser). O D seconded. Motion carried.
O D moved to accept the agreement between the Board of County Commissioners and KS Dept of Transportation for treatment of noxious weed on the road sides. Gary seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
MARCH 4, 2008
The Board of County Commissioners met in regular session with all members present. Also,
present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. O D moved to approve the minutes of the last meeting. Gary seconded. Motion carried. Dave moved to approve the county vouchers. O D seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General…………………………………. 188,759.36
Road & Bridge….…………………………311,456.42
Airport……………………………………. 2,837.17
Building………………………….………. .20,637.85
Noxious Weed…………………………… .5,646.47
Road Machinery………………………….46,208.46
Alcoholic Treatment……………………. 237.50
SV Co Comm Health………….……………38,172.16
Fire Bequest…………………………….…… 15.00
Capital Projects (LEC)………………….321,898.36
O D moved to approve Resolution 08-03 stating to approve and authorize the use of eminent domain to acquire real property for the construction of a new nursing home and related facilities, owned and operated by Stevens County, Kansas. This is 24.854 acres in the NW 21-33-37. Gary seconded. Motion carried.
Tony McBride came in to explain what is covered in the cost of the Project Manager position for the new nursing home project.
Gary Dick of Dick Construction Inc sent in a copy of the explanation covered in the cost of the Project Manager position of the new nursing home project.
Dave moved to hire Tony McBride of McBride Construction as the Project Manager for the new nursing home project. Gary seconded. Motion carried.
J C Cantrell came in to update the Commissioners on the Road & Bridge Department.
Tom Fuhrmann came in to inform the Commissioners that Juleine Lowry was retiring from the Appraisers office. He is running an ad in the Hugoton Hermes get a replacement for this position.
Tom informed the Commissioners that he will need to allow extra hours worked for the Appraisers office during the oil & gas assessment time period.
Dave moved to allow the Appraisers office to work a 40 hour a week or the appropriate amount of hours for the work load. O D seconded. Motion carried.
Rick Wolters with Wolters Construction LLC came in with a bid for the remodeling of the Commissioners room.
Wolters Construction LLC deck $ 1,946.20
wall panels 10,195.07
ceiling-lower and new lightning 3,358.68
painting 539.00
$16,038.95
alternate-crown molding 450.02
Hancock Electric – electrical $ 2,490.00
Finishing Touches – carpet for deck $ 993.25
Carpet Direct – carpet for deck $ 626.90
O D moved to accept all bids with the lowest carpet bid from Carpet Direct along with the crown molding.
Darrell Skinner came in with some other farmers from the Woods community to discuss Road 26, nine miles between Hwy 51 and Second Street. (Charles Harper, Alfred Harper, Ryan Hamlin, Chris Harper, Randy Skinner, Steve Harper, Darwin Casebeer, Earl Holt, Leland Lissolo, Craig Harper and someone from the Prairieola grain elevator). J C was present also. They were asking if the county could repair this road so they could haul their crops to the elevator.
The Commissioners decided to pack and gravel the North 4 miles at this time and work on the South 5 miles at a later date.
J C Cantrell asked if he could purchase the packer that was talked about on February 5, 2008.
O D moved to allow J C to purchase the packer from Berry Tractor Equipment of Wichita, KS in the amount of $15,660.00. Gary seconded. Motion carried.
John Akers came in for the Golf Course Board to discuss what the plans are for the monies that has been received from different entities.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
MARCH 18, 2008
The Board of County Commissioners met in regular session with all members present. Also,
present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. Dave moved to approve the minutes of the last meeting. O D seconded. Motion carried. Gary moved to approve the county vouchers. O D seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General…………………………………. ..45,543.38
Road & Bridge….…………………………..57,238.99
Building………………………….………. ..1,104.41
Noxious Weed…………………………… …480.03
Road Machinery…………………………15,660.00
SV Co Comm Health………….…………….7,297.80
Dave moved to go into executive session with Legal Council present for litigation for 15 minutes from 9:15am – 9:30am. O D seconded. Motion carried. Meeting reconvened at 9:30am.
Ted Heaton came in to give an update on the Sheriff’s office.
J C Cantrell came in to give an update on the Road & Bridge department.
Mike Schechter came in to get signatures on the Mitigation Study contract.
The Commissioners discussed needing to appoint someone for the Library board. They will decide on an appointment at a later date.
Carl Eyman with KWORCC came in to present a plaque for an exceptional loss ratio on the county’s workman’s compensation. He also presented the premium and loss information by counties.
Carlos Passmore came in to ask if the County Landfill could haul dirt to the race track to help build up the track. The Commissioners agreed that since they are moving dirt at the landfill it could be taken to the race track.
Erick and Debbie Nordling had requested to be notified if there was any discussion of the truck by pass. The Commissioners had Pam Bensel call Erick and Debbie to come in to discuss the truck by pass. Erick and Debbie voiced their concerns on the by pass and the unit train that Prairie Ag has coming in to haul grain out.
Dave Eckert was asked to come in to discuss the plaque that the Masonic Lodge wants to dedicate at the Law Enforcement Center. The Commissioners gave approval for sometime in October, 2008.
Guy Rowden came in to discuss a proposal from Trane Co for an AC/Heating unit in the west entry way in the memorial hall. The proposal was $6,919.00 with a year warranty and to include surge protectors on each unit. O D moved to replace the unit in the memorial hall west entry way. Gary seconded. Motion carried.
Kim Harper came in to inform the Commissioners that the Airport is planning on signing a lease agreement on a refueler truck. The County’s cost would be $85,000.00.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
APRIL 1, 2008
The Board of County Commissioners met in regular session with all members present. Also,
present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. Dave moved to approve the minutes of the last meeting. O D seconded. Motion carried. O D moved to approve the county vouchers. Dave seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General…………………………………. ..195,826.79
Road & Bridge….…………………………..175,968.22
Airport……………………………………..85,237.17
Building………………………….………. … 9,028.93
Employees Benefit…………………………17,673.00
Noxious Weed……………………………. …7,801.84
Library…………………………………….107,798.00
Alcoholic Treatment………………………….237.50
SV Co Comm Health………….……………..25,314.03
Capital Projects (LEC)……………………254,864.85
Employee’s P/R Misc W/H………………….1,817.13
Dave moved to go into executive session with Legal Council present for land acquisition for 25 minutes from 9:47am – 10:12am. O D seconded. Motion carried. Meeting reconvened at 10:12am.
Ted Heaton was asked to come in. The Commissioners asked if he could use the old orange chairs for the LEC. Ted said he would be able to use all of them.
J C Cantrell came in with Chuck Oldaker from KDOT. They were discussing the surface only projects that were done by KDOT-FY 2008 projects done in late 2007 and the FY 2009 projects to be done next summer.
J C presented the state annual report for 2007.
There was discussion on the truck bypass. J C says they are waiting on KDOT to inform them of the proper way of exiting on Highway 25. Chuck says that the state needs to reassess this matter. The Commissioners asked what the county needs to acquire to complete the project.
Dave Bozone informed the other Commissioners that Mike Howell with Cimarron Basin Community Service asked if two of his groups could use the Commissioners room during the week. They will need two outside door and Commissioner room keys. O D and Gary agreed to allow Cimarron Basin to have keys.
A letter from Cimarron Basin Community Corrections was received. They are asking for the reappointment of Sue Hagman, Debra Schartz and David Bozone to the Cimarron Basin Corrections Advisory Board for a 3 year term. O D moved to reappoint Sue Hagman, Debra Swartz and David Bozone to the Cimarron Basin Corrections Advisory Board. Gary seconded.
Motion carried.
Retha Wagner came in to interview for the opening position of the Library Board to replace Louise Quintana for a 4 year term starting April, 2008. The Commissioners asked Retha what ideas she might have about going back on the board. She explained about the different activities and changes in technology. No decision was made at this time.
Greg Morris came in to discuss a doctor coming in for an out patient Specialty Clinic to service the Southwest Kansas area and possibly building an assisted living.
O D moved to go into executive session with Legal Council and Tom Fuhrmann present for personnel issues for 15 minutes from 10:25am – 10:50am. Dave seconded. Motion carried. Meeting reconvened at 10:50am.
Mark St Peter and Steve Riat with Nextech came in to discuss the new 5 year total IT Network Solutions Investment plan. O D moved to accept the investment proposal contract from Nextech as written. Gary seconded. Motion carried.
Jack Rowden and Phillip Willis with the Cemetery Board came in to discuss the cemetery street cost estimate from the Road & Bridge Dept. The estimate was $32,571.80. Dave moved to lower the proposal by $11,000.00. O D seconded. Motion carried.
Jack informed the Commissioners that the Board had hired Felix Trujillo as sexton for the cemetery.
Pat LeClerc with Group Benefit Specialist came in to discuss the booklet of benefits the county is offering to the employees.
The Commissioners agreed to charge $10.00 for the extra chairs in the Memorial Hall. O D moved to put an ad in the paper for the extra blue and green chairs. Gary seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
APRIL 15, 2008
The Board of County Commissioners met in regular session with all members present. Also,
present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. O D moved to approve the minutes of the last meeting. Dave seconded. Motion carried. O D moved to approve the county vouchers. Dave seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General…………………………………. ..52,247.29
Road & Bridge….…………………………..79,045.97
Building………………………….………. … 361.38
Noxious Weed……………………………. …288.74
SV Co Comm Health………….…………….4,527.28
O D moved to change the next meeting from May 6, 2008 to May 8, 2008. Dave seconded. Motion carried.
Pam Bensel, County Clerk appointed Susan Schulte to serve as acting secretary when she is unable to attend the meetings.
Ted Heaton came in to discuss the property at Feterita. He explained that Gordon Bane
wants to vacate the lots in Feterita that he owns.
J C Cantrell presented a 2008 spreadsheet on the cost of project #48 at Woods south to Second Street road. The cost of the project was $172,858.94.
J C informed the Commissioners that he closed the bridge on Dermot road on Monday, April 14, 2008.
J C asked to buy a 2008 John Deere 644J wheel loader from Murphy Tractor for $196,080.00. No decision was made at this time.
Sherri Martin with Soil Conservation brought in the 2009 budget. They are asking for $32,020.00.
Neal Gillespie brought in the Strategic Plan for the approval of the Commissioners. The plan has to be updated every two years. Neal explained how the procedure works to put the plan together.
O D moved to approve the Strategic Plan. Gary seconded. Motion carried.
Neal needs a resolution stating the support for the qualifying regional strategic plan and requesting the Secretary of Commerce and Housing reapprove the County of Stevens as a Kansas Enterprise Zone designated non-metropolitan region.
Bob Johnson will prepare Resolution 08-04 to be approved for the next meeting, May 8, 2008.
The Commissioners recessed from the Courthouse to tour the Law Enforcement Center and the meeting will reconvene at the Stevens County Hospital Conference room with Dr Farhoud at 12:00pm.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
APRIL 18, 2008
A special meeting was called by Dave Bozone, Chairman of the County Commissioners at 11:00am on April 18, 2008 to discuss land acquisition and litigation. Commissioner Dave Bozone, Gary Baker and O D Littrell were present. Also present was Susan Schulte, acting secretary and Robert Johnson, Legal Counsel on speaker phone.
Dave Bozone called the meeting to order.
O D made a motion to allow J C Cantrell to purchase a loader. The loader was a 2008 John Deere 644J wheel loader from Murphy Tractor for $196,080.00. Gary seconded. Motion carried.
O D moved to go into executive session with Legal Counsel on speaker phone concerning land acquisition and pending litigation for 30 minutes from 11:00am – 11:30am. Gary seconded. Motion carried. Meeting reconvened at 11:30am.
Gary moved to reappoint Laura Hull to the Library Board. O D seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
MAY 5, 2008
A special meeting was called by Dave Bozone, Chairman of the County Commissioners at 7:00pm on May 5, 2008 to discuss land acquisition and litigation. Commissioner Dave Bozone, Gary Baker and O D Littrell were present. Also present was Pam Bensel, County Clerk and Robert Johnson, Legal Counsel on speaker phone if needed.
Dave Bozone called the meeting to order.
O D moved to approve the minutes for the April 15th and 18th meetings. Dave seconded. Motion carried.
O D moved to go into executive session with Legal Counsel on speaker phone, if needed, concerning land acquisition and litigation for 30 minutes from 7:10pm – 7:40pm. Dave seconded. Motion carried.
O D moved to go back into executive session for 20 minutes from 7:40pm – 8:00pm. Gary seconded. Motion carried
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
MAY 7, 2008
A special meeting was called by Dave Bozone, Chairman of the County Commissioners at 4:00pm on May 7, 2008 to discuss land acquisition and litigation. Commissioner Dave Bozone, Gary Baker and O D Littrell were present. Also present was Robert Johnson, Legal Counsel.
O D moved to go into executive session with Legal Counsel concerning land acquisition and litigation for 30 minutes from 4:00pm – 4:30pm. Dave seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
MAY 8, 2008
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, and Susan Schulte, acting secretary. Chairman Dave Bozone called meeting to order. Dave moved to approve the minutes of the last meeting as amended. O D Littrell seconded. Motion carried. Gary Baker moved to approve the county vouchers. O D seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General…………………………………………250,215.11
Road & Bridge………………………………..278,443.87
Building Fund…………………………….……10,373.18
Noxious Weed………………………………….10,767.16
Road Machinery Fund………………….…….196,080.00
Noxious Weed Equip……………….………..…3,179.87
Alcoholic Treatment ………………………………237.50
SV Co Comm Health……………………….…37,563.56
Sheriff –Concealed Carry…………………..…….111.24
Capital Projects (LEC)……………………….319,292.38
Employee P/R Misc W/H…………………..…..2,160.00
O D Littrell made a motion to go into executive session, with Legal Counsel, for land acquisition for 15 minutes from 8:45am- 9:00am. Gary Baker seconded. Motion Carried.
Eunice Schroeder, Librarian and Laura Hull, library board member came in and informed commissioners of upcoming events and technological advancements being made at the library. Eunice told commissioners about their website stevenscountylibrary.com and explained its contents. They then presented commissioners with a $15,000.00 check from their budget which they were able to return due to grants they applied for and received. The length of a board members term was also discussed.
J C Cantrell, R & B Supervisor informed commissioners they had the recycler and had started on Radio Tower Road near Moscow this morning. They also discussed the roads at the Hugoton Cemetery.
J C requested an executive session. O D made a motion to go into executive session, with Legal Counsel, for non-elected personnel for 5 minutes from 9:45am-9:50am. Gary seconded.
Kim Harper, Airport Board Member brought in plan the board has been working on to get FAA grant for modification to airport layout. Kim discussed the grant, layout plan and obtained the Commission Chairman signature on plan.
Dave made a motion to drop the lawsuit against Ed Shine. Gary moved the lawsuit concerning land condemnation south of the high school be dropped. O D seconded. Motion carried.
Ted Heaton requested executive session. O D moved to go into executive session, with Legal Counsel, for non-elected personnel for 10 minutes from 10:30am-10:40am. Gary seconded. Motion carried.
Ted discussed cameras being placed in patrol cars. He also requested the BC-BS waiting period be waived for T J Steers, a new employee. O D moved the BC-BS waiting period be waived. Gary seconded. Motion carried.
O D moved to pass Resolution 08-04 reconfirming support for regional strategic planning. Gary seconded. Motion carried.
Commissioners looked over development concepts sent by Earles Engineering.
Hospital Board terms were discussed. Gary moved to change all hospital board term expiration dates to December 31st of the year they are to expire. O D seconded. Motion carried.
Jeremy Garrison with Pioneer Electric & J C Cantrell came in to discuss electric line along County right of way. Dave Bozone abstained from voting due to conflict of interest. Gary moved to allow the lines to be placed 25’ from the centerline on the maps that were given by Jeremy Garrison because the SE section lines are closed. O D seconded. Motion carried.
Lisa Whitham came in to interview for library board position. Gary moved to appoint Lisa to serve on the library board. O D seconded. Motion carried.
Commissioners requested executive session with Tony McBride, Ashley Fiss, & Legal Counsel for land acquisition for 15 minutes from 2:30pm – 2:45pm.
Vincent Mancini, Ashley Fiss, Tony McBride, Bob Kreutzer & Rob with Tatro plumbing came in to discuss mechanical issues on nursing home. They discussed geothermal vs the old standard systems.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
MAY 20, 2008
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, and Pam Bensel, County Clerk. Chairman Dave Bozone called meeting to order. O D moved to approve the minutes of the last meeting as amended. Gary seconded. Motion carried. O D moved to approve the county vouchers. Gary seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General…………………………………………41,339.04
Road & Bridge………………………………..67,941.94
Building Fund…………………………….………461.38
Noxious Weed…………………………………….326.36
SV Co Comm Health…………………………4,696.04
Dave moved to go into executive session with Legal Counsel concerning land acquisition and non elected personnel for 19 minutes from 8:41am – 9:00am. O D seconded. Motion carried.
Dave moved to go into executive session with Kirk Heger and Legal Counsel concerning land acquisition for 18 minutes from 9:12am – 9:30am. O D seconded. Motion carried.
Dave moved to return to executive session with Kirk Heger and Legal Counsel for another 15 minutes for land acquisition from 9:30am – 9:45am. Gary seconded. Motion carried.
J C Cantrell came in to discuss the cemetery roads at a cost of $24,360.00.
J C asked to have the BC-BS insurance waiting period waived for Pedro Sanchez. Gary moved to allow the waiting period for the insurance be waived for Pedro Sanchez. O D seconded. Motion carried.
Robert Rich presented the 2009 Community Service budget for $11,690.00 and Wellness Center budget for $111,368.94.
O D moved to go into executive session with Pam Bensel and Legal Counsel concerning non elected personnel for 10 minutes from 10:20am – 10:30am. Gary seconded. Motion carried.
Paula Rowden came in to discuss the public transportation vehicle. The vehicle has mechanical problems. Paula has checked with the State Department about rewarding the grant funding in 2008 instead of 2009 so the vehicle can be replaced sooner. They will check into the situation and let her know.
Paula informed the Commissioners that Don Trentham Ford had a 2007 Ford Freestar mini van that he is wanting to sale to the Community Health Department for $15,250.00.
Paula asked the Commissioners about appointing a Health Officer for the County. Dr Samer Al-Hashmi is currently serving as the Health Officer and Medical Director. Paula agreed to serve as the Health Officer if Dr Sam chooses not to.
Ted Heaton came in to update the Commissioners on his department.
O D moved to go into executive session with Kim Harper, Jack Rowden and Legal Counsel concerning non elected personnel for 25 minutes from 11:05am – 11:30am. Gary seconded. Motion carried.
Pete Earles with Earles Engineering came in to present some updated plans for platting the land east of town. The Commissioners gave Pete Earles instructions on changes for the plat. He will make the changes and report at a later date.
Darin and Kirk Heger came in to discuss the sale of land.
Dave moved to approve the Real Estate sale contract for the property-SW 21-33-37 subject to the revisions being implemented into the contract for the amount of $336,000.00. O D seconded. Motion carried.
The Commissioners discussed a $50.00 an acre crop share fee for the present crop on the land.
Gary moved to allow Dave to try out the van from Don Trentham Ford to see if it was what the Community Health Department needs.
Dave reported back to the other Commissioners on the van.
Gary moved to buy the 2007 Ford Freestar mini van for the Community Health Department from Don Trentham Ford for $15,250.00. O D seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
JUNE 3, 2008
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, and Pam Bensel, County Clerk. Chairman Dave Bozone called meeting to order. Gary moved to approve the minutes of the last meeting as amended. O D seconded. Motion carried. Gary moved to approve the county vouchers. O D seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General…………………………………………183,721.77
Road & Bridge………………………………..132,724.00
Airport………………………………………….2,837.17
Building Fund…………………………….…..25,000.00
Noxious Weed………………………………….51,986.87
Alcoholic Treatment ………………………………237.50
SV Co Comm Health………………………..…41,807.66
Sheriff Bequest…………………..……………….394.15
Capital Projects (LEC)……………………….233,723.59
Insurance Agency-Damages……………………2,100.00
Annette Sosa, Heather Augustine, Laura Hull, Lisa Whitham and Charlotte Veatch came in to discuss matters concerning the library.
Gary moved to go into executive session with the Library board and Legal Counsel concerning non elected personnel for 20 minutes from 9:05am – 9:25am. O D seconded. Motion carried. Meeting reconvened at 9:25am.
Ted Heaton presented the 2009 Sheriff budget in the amount of $1,645,292.00.
J C Cantrell informed the Commissioners that he talked to the State Department and they agreed upon a 300’ approach at the intersection of Road Q and Highway 25 for the bypass, north of the railroad tracks.
J C informed the Commissioners they had started work on the cemetery roads today.
J C informed the Commissioners the cost to prime and seal the streets east of town will be $74,000.00: 1st street to the mix strip and the road east of the pond that runs north and south.
O D asked if he could prime and seal the road to the landfill.
Gary moved to prime and seal the roads east of town and the landfill road. O D seconded. Motion carried.
Tom Fuhrmann and Terry Lawhon came in with the appraisal budget and contract with Landmark Appraisal, Inc for the Real Estate.
Tom presented the 2009 Appraisal budget in the amount of $258,720.00.
Terry Lawhon presented the 2008-2009 Real Estate contract in the amount of $89,960.00 for Landmark Appraisal, Inc having an 8% increase from the last contract.
Gary moved to accept the 2008-2009 Real Estate contract in the amount of $89,960.00 from Landmark Appraisal, Inc.
Gene Leonard presented the 2009 Noxious Weed budget in the amount of $286,429.95.
Gene presented the 2009 Solid Waste budget in the amount of $296,413.50.
Gene presented the 2009 Rodent Control budget in the amount of $1700.00
Roger Lynch presented the 2009 Planning and Zoning budget in the amount of $21,161.00.
Roger asked about having 60’ right of ways for the water, electric and gas lines for the wind farm. Bob Johnson explained that as a public utility they have the statutory right to lay the lines and they will need to contact the land owners.
Roger discussed what needed to be done with an abandon trailer house in a trailer park at Moscow.
The Commissioners asked Roger what the rules of acreage are for septic tanks: State – 2 acres, County – 2 ½ acres
They asked Roger about the rules and regulations on the 155 acres of land east of town. Roger informed them that this land falls under the city regulations. He agreed to check with Tony Martin and let them know at the next meeting.
The Commissioners talked about the computers in the courthouse that were replaced. They agreed after the computers were stripped then they would have an auction. They will decide how to handle this situation at a later date.
The brown chairs that came out of the Commissioners room will possibly be used at the new Law Enforcement Center.
Mark Hinde with Southwest Development Services Inc, Lucy Crotts with Russell Childhood Development and Verleen Hancock, a board member came in to present the 2009 budgets.
Mark presented the 2009 SDSI budget in the amount of $60,000.00.
Lucy presented the 2009 Russell Childhood Development budget in the amount of $3,200.00.
Dave Piper, CEO and Linda Stalcup, Administrator of the Stevens County Hospital came in to present the 2009 Hospital budget (which includes the Pioneer Manor) in the amount of $2,034,500.00.
There was discussion of some hospital issues.
Kim Harper discussed projects for the Airport that will need to be in the budget and he will present the budget at a different time.
Kim informed the Commissioners they will need to appoint another member on the Airport board to replace Robb Heger. Kim informed them Robert Davis, Jr had an interest in becoming a member.
Kim talked about the grant money for the runway. He had Dave Bozone sign the paperwork as Chairman of the Commissioners then mail grant back to Patricia Alexander at the State office.
O D moved to accept the water rights contract with Harrison Land LLC and Darin and Kirk Heger with the County’s amendments.
Susan Schulte presented the 2009 GIS budget in the amount of $65,800.00.
Susan showed the Commissioners different web sites that could be useful for the county.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
JUNE 17, 2008
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, and Pam Bensel, County Clerk. Chairman Dave Bozone called meeting to order. Gary moved to approve the minutes of the last meeting as amended. O D seconded. Motion carried. Gary moved to approve the county vouchers. O D seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General………………………………………….25,668.84
Road & Bridge…………………………………42,987.12
Service for Elderly……………………………..7,500.00
Building Fund…………………………….………660.24
Noxious Weed………………………………….32,335.46
SV Co Comm Health………………………….…6,207.45
Fire Bequest…………………..……………..….1,286.80
O D moved to go into executive session with Legal Counsel concerning land acquisition and possible litigation for 20 minutes from 8:40am – 9:00am. Gary seconded. Motion carried. Meeting reconvened at 9:00am.
Jim Karlan with Southwest Guidance Center came in to present the 2009 budget in the amount of $45,026.
J C Cantrell came in to present the 2009 Road & Bridge budget in the amount of $4,546,500.00.
Stanley McGill and Gladys Renfro came in to present the 2009 Museum budget in the amount of $95,000.00.
Mike Schechter came in to present the 2009 budgets for Fire, EMS and Civil Defense. Fire – $174,000.00 EMS – $180,000.00 Civil Defense – $9,000.00
Eunice Schroeder and Laura Hull came in to present the 2009 Library budget in the amount of $456,208.50.
Neal Gillespie, Gary Gold and Doug Martin came in to present the 2009 Economic Development budget in the amount of $69,843.12.
They asked if the county would be willing to pay the full salary of the Chamber director. The Commissioners said they would discuss the matter and decide at a later date.
Dave received two bids for repair work on the outside of the courthouse.
R K Painting, Inc out of Garden City, KS for the removal of existing cracked caulking and
replacing it with foam rope and caulking on the outside of the courthouse in the amount of
$8,249.00.
Superior Masonry Co out of Grainfield, KS for marble repair work in the front of the
courthouse in the amount of $3,850.00
Dave moved to accept the bid from R K Painting, Inc out of Garden City, KS for the recaulking of the courthouse exterior in the amount of $8,249.00. O D seconded. Motion carried.
O D moved to accept the bid from Superior Masonry Co out of Grainfield, KS for marble repair work in the front of the courthouse in the amount of $3,850.00. Gary seconded. Motion carried.
Kim Harper came in to present the 2009 Airport budget in the amount of $329,000.00.
Kim informed the Commissioners they need to appoint someone to replace Robb Heger on the Airport board.
Dave moved to appoint Robert Davis, Jr to replace Robb Heger on the Airport board starting August, 2008. O D seconded. Motion carried.
Paula Rowden came in to present the Community Health budget in the amount of $391,115.37.
The Commissioners asked if there was much demand for the services of the Community Service van. Paula informed them at times there are several recipients that use it.
Tony Martin came in to present the 2009 Fair budget in the amount of $109,125.00.
Tony Martin and Roger Lynch explained the land east of town has to be zoned by the city codes and regulations.
Roger informed the Commissioners that the N/2 18-33-37 needs to be rezoned into heavy industrial.
Roger informed the Commissioners that the State has put Stevens County within a four county drought zone. Roger asked if they would put a ban on the discharging of fireworks outside the city limits of Hugoton and Moscow.
O D moved to accept Resolution 08-04A banning the discharge of fireworks outside the city limits of Hugoton and Moscow for the 2008, 4th of July holiday having a class C misdemeanor, punishable by a fine in the amount of $500.00 for anyone who violates this resolution.
Rex Evans and Alvin Riley with Riley Chev came in with vehicle bids for the Sheriff‘s office.
The Commissioners decided to table the decision until next meeting.
Dave Cutter and some concerned citizens came in to discuss matters about the nursing home.
(concerned citizens: Roger Lynch, Dale Sutton, Lola Sutton, Edwin Parsons, Darrell Hickey, Jan Cutter, Glenna Nix, Jim Schmidt, Evelyn Schmidt, Debbie Nordling, Wayne Hoskinson, Irma Lee Hoskinson, Darlene Hoskinson, Ted Hoskinson, Lisa LeNeve, Karen Reynolds Rich) others attending were: Hugoton Hermes – Ruthie Winget, Hospital – Robin Sullivan, Ron McFarlane, Matt Johnson, Amanda Willis
Dave Bozone opened the meeting.
Dave Cutter began the meeting by reading ten questions that the concerned citizens want the Commissioners to answer and publish them in the Hugoton Hermes.
The Hermes has agreed to publish written answers to the questions.
The Commissioners gave a few comments and then allowed the concerned citizens to reply and ask questions.
Those with comments were: Wayne Hoskinson, Lisa LeNeve, Jan Cutter and Ted Hoskinson
Dave Bozone expressed the Commissioners concern for the financial state and care of the residents in the Pioneer Manor.
Dave thanked the citizens for coming in and expressed the Commissioners are concerned also.
Nancy Honig and Cathy Wolters came in to present the 2009 Extension budget in the amount of $239,000 and the 2009 4H budget in the amount of $13,500.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
JULY 1, 2008
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, and Pam Bensel, County Clerk. Chairman Dave Bozone called meeting to order. Gary moved to approve the minutes of the last meeting as amended. O D seconded. Motion carried. Gary moved to approve the county vouchers. O D seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General…………………………………………591,625.81
Road & Bridge………………………………..352,373.05
Fair……………………………………………..52,612.50
Airport…………………………………………85,237.17
Services for Elderly……………………………72,925.00
Noxious Weed………………………………….13,947.57
Library………………………………….……107,798.00
Hospital Maint…………………………….…881,097.50
Road Machinery………………………………..1,300.00
Alcoholic Treatment………………………….….237.50
SV Co Comm Health…………………………..21,915.35
Sheriff Bequest…………………..……………….883.47
Capital Projects (LEC)……………………….221,696.91
Paula Rowden came in to have a sealed bid opened from Don Trentham Ford for the 1994 Ford Econoline van (Stevens County Community Dept) in the amount of $1,100.00.
O D moved to accept the bid in the amount of $1,100.00 from Don Trentham Ford for a 1994 Ford Econoline van. Gary seconded. Motion carried.
Gary moved to go into executive session with Legal Counsel concerning land acquisition and possible litigation for 15 minutes from 9:15am – 9:30am. O D seconded. Motion carried. Meeting reconvened at 9:30am.
J C Cantrell came in to give an update on the projects the Road Department has been working on. He informed them that they put a 2 ½” lift on the landfill road and then they sealed 1st Street from Washington to the Pond road and 6th Street from the Pond road to Washington.
Wendy Peters, Chamber of Commerce Secretary, Gary Gold, Economic Development board member and Todd Gayer, Chamber of Commerce board member came in to ask the Commissioners if the County would be willing to help the Chamber of Commerce by paying the Chambers ½ of Wendy’s salary.
The Commissioners decided to increase the 2009 Economic Development budget by the salary amount since Economic Development already pays ½ of the salary.
Roger Lynch came in to have the Local Environmental Protection Program Grant Agreement signed.
Gary moved to go into executive session with Legal Counsel concerning land acquisition for 22 minutes from 10:38am – 11:00am. O D seconded. Motion carried. Meeting reconvened at 11:00am.
Ted Heaton came in update the Commissioners on the Sheriff’s department.
Commissioners decided to change the July 15th Commissioners meeting to July 22nd due to conflicts in the schedule.
Gary moved to go into executive session with Legal Counsel concerning personnel for 10 minutes from 11:25am – 11:35am. O D seconded. Motion carried. Meeting reconvened at 11:35am.
Bob Johnson informed the Commissioners that the fees for Legal Defense in Stevens County are lower than other counties in this area. Koleen informed them that Stevens County is $55.00 an hour compared to other counties ranging from $60.00 to $80.00 an hour.
O D moved to increase the fee for legal defense in Stevens County to $70.00 an hour starting July 1, 2008. Gary seconded. Motion carried.
Dave moved to accept the bid from Riley Chevrolet for three vehicles.
Riley Chevrolet Buick, Inc
(1) 2009 4×4 Crew Cab $35,260.00
Total trade price $24,294.72
(2) 2009 4×4 Ext Cab $32,962.00 (65,924.00)
Total trade price $25,118.97 (50,237.94)
O D seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
JULY 8, 2008
A special meeting was called with the auditors at 9:00am on July 8, 2008 for an audit and budget workshop. Commissioner Dave Bozone, Gary Baker and O D Littrell were present. Also present was Pam Bensel, County Clerk.
Theresa Dasenbrock and Charles Claar with Lewis, Hooper and Dick of Garden City, KS explained the 2007 County audit and reviewed the County budgets with the Commissioners.
Theresa discussed a Charter Ordinance for a petty cash fund for Paula Rowden. She will need to talk to Bob about this matter.
Theresa explained about how different funds operate.
There was discussion of Economic Development paying the remainder of Wendy Peters’ salary for the Chamber of Commerce. Their budget could be increased to reflect this change.
Gary moved to pay the Chamber of Commerce share of the secretary salary in the amount of $11,000.00 per year through the Economic Development budget. O D seconded. Motion carried.
Theresa presented two change orders: both amends the original engagement letter dated July 11, 2006.
O D moved to accept change orders. Gary seconded. Motion carried.
O D moved to adopt Resolution 08-05 expressing the property taxation policy of the Board of Stevens County Commissioners with respect to financing the 2009 annual budget for Stevens County. Gary seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
JULY 22, 2008
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, and Pam Bensel, County Clerk. Chairman Dave Bozone called meeting to order. O D moved to approve the minutes of the last meeting as amended. Gary seconded. Motion carried. Gary moved to approve the county vouchers. O D seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General…………………………………………66,722.71
Road & Bridge………………………………..98,698.58
Building……………………………………..343,918.73
Noxious Weed………………………………….17,020.91
SV Co Comm Health……………………………5,361.39
Employee’s P/R Misc W/H………………..……631.10
Janice Porter was present at the meeting.
Bob Johnson had the paper work for the closing cost of the land in the amount of $333,865.97 for 120A in the SW 21-33-37 for the Pioneer Manor project.
J C Cantrell presented the final cost of the Hugoton Cemetery project $57,543.96.
Trane, Inc out of Wichita faxed a copy of a proposal in the amount of $2,669.92 to repair the air-conditioning and heating unit in the basement.
Gary moved to accept the proposal from Trane in the amount of $2,669.92 to repair the air- conditioning and heating unit in the basement. O D seconded. Motion carried.
Tony McBride with McBride Construction, Bob Kreutzer and Rob Kreutzer, with Tatro came in to discuss the heating/cooling system for the Pioneer Manor project. Robin Sullivan, President of the Hospital/Pioneer Manor board was present.
Gary moved to use the geothermal system for heating/cooling for the Pioneer Manor project. O D seconded. Motion carried.
Tony McBride with McBride Construction, Joel Krosschel with EBH & Associates Consulting Engineering came in to discuss the surveying and platting of the land for the Pioneer Manor project. Robin Sullivan, President of the Hospital/Pioneer Manor board; Gary Rowden, Tony Martin and Dean Banker, city employees; Rick Wolters, Tony Stegman , Roger Lynch and Ruthie Winget with the Hugoton Hermes were present during the meeting.
Joel agreed to get a proposal cost of the surveying for the land.
Bob Holman came in to discuss property sites in the County that would be suitable for different projects that he is possibly interested in pursuing. Roger Lynch, County Planning/Zoning Administrator and Tony Martin, City Planning/Zoning Administrator were present during the meeting.
Eunice Schroeder, Librarian and Laura Hines-Hull came in to discuss library issues.
Dave moved to go into executive session with Legal Counsel for non-elected personnel for 12 minutes from 11:48am – 12:00 noon. O D seconded. Motion carried. Meeting reconvened afternoon lunch at 1:00pm.
Gary moved to change the August 5, 2008 Commissioner meeting to August 4, 2008. O D seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
JULY 28, 2008
A special meeting was called by Dave Bozone, Chairman of the County Commissioners at 9:30pm on July 28, 2008 for a conference call at 10:00 am concerning WEKANDO business. Commissioner Gary Baker, Commissioner O D Littrell and Pam Bensel, County Clerk were also present.
O D Littrell presented a proposal (for Guy Rowden) from Cornerstone Sales, Inc of Hugoton in the amount of $4,597.20 for a new 2008 John Deere lawn mower for the courthouse.
O D moved to accept the proposal to trade in the John Deere lawn mower from the courthouse and purchase the 2008 John Deere lawn mower from Cornerstone Sales, Inc of Hugoton in the amount of $4,597.20. Gary seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
AUGUST 4, 2008
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, and Pam Bensel, County Clerk. Chairman Dave Bozone called meeting to order. O D moved to approve the minutes of the last meeting as amended. Gary seconded. Motion carried. O D moved to approve the county vouchers. Gary seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General………………………………………..214,911.86
Road & Bridge………………………………..199,120.54
Airport…………………………………………..2,837.17
Building…………………………………………2,375.99
Noxious Weed…………………………………..19,265.41
Alcoholic Treatment………………………………237.50
SV Co Comm Health…………………………..28,442.72
Sheriff Bequest………………………………..….400.60
911 Land Line…………………………………….777.24
Capital Projects (LEC)………………………..315,954.29
Dave Bozone moved to purchase two tickets to the Fair barbeque, each year, for each county board member to show appreciation for their willingness to serve. Gary seconded. Motion carried.
J C Cantrell came in to inform the Commissioners that he will be sealing the road at the intersection of Road 12 (Evans) and Road D (Second Street) to the Morton County line.
Ray Reed, with WTG gas company-Hugoton, came in to discuss the pipelines on SW 21-33-37.
He assured them everything will be taken care of according to state law.
Gary moved to adopt Resolution 08-06 confirming that a regional economic development organization has been established as required by the 74-50-116 (c) (1), for the purpose of qualifying the County of Stevens as a designated nonmetropolitan business region. O D seconded. Motion carried.
Tony McBride came in to discuss the EBH & Associates Consulting Engineering on site proposal for the new nursing home project.
Dave moved to accept the contract with EBH & Associates Consulting Engineering. Gary seconded. Motion carried.
Connie Gold came in to discuss the computers in her office. She informed them that there are four computers in her office. She is giving the Fair Department 2 of the computers. Then there will be 2 left.
The 2 computers that are left will go into the public auction on August 25.
Connie informed the Commissioners that the offices are out of storage space. She has visited with the underground vault company to store permanent records. The Commissioners suggested talking to Ted Heaton about using part of the basement at the new Law Enforcement Center for storage.
Connie asked if it would be alright if all of her employees including herself are gone at the same time for a Division of Vehicle meeting. She will try to work something out.
Mark Crawford came in to discuss the land east of the courthouse. This land is owned by the County. The school asked if the County would be willing to sale this property.
The Commissioners agreed to have Karen Yoder to get a market cost analysis on the land.
Gary moved to adopt Resolution 08-07 confirming access to County right-of-ways for transportation of water located on Section 18-33-37 for Abengoa. O D seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________
Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
AUGUST 5, 2008
A special meeting was called by Dave Bozone, Chairman of the County Commissioners at 9:00am on August 5, 2008 for the County’s budget hearing. Commissioner Gary Baker, Commissioner O D Littrell and Susan Schulte, acting secretary were also present.
Dave Bozone opened the Budget Hearing meeting at 9:00am.
No one from the public showed up.
Dave closed the hearing at 9:45am.
Gary moved to accept the County budget as published in the Hugoton Hermes. O D seconded. Motion carried.
BOARD OF CANVASSERS MEETING
AUGUST 11, 2008
The Board of Canvassers met at 9:00am to canvass the votes from the August 5, 2008 Primary Election. Present were Gary Baker, Dave Bozone, O D Littrell and Pam Bensel. There were 39 Provisional Ballots counted. These ballots did not change the outcome of the election of the first count.
Neal Gillespie came in to present a correction on Resolution 08-06 stating that Stevens County Economic Development Board was incorporated. The corrected resolution does not state this.
O D moved to accept the correction of Resolution 08-06. Gary seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
AUGUST 20, 2008
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, and Pam Bensel, County Clerk. Chairman Dave Bozone called meeting to order. O D moved to approve the minutes of the last meeting. Gary seconded. Motion carried. Gary moved to approve the county vouchers. O D seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General………………………………………….88,678.28
Road & Bridge………………………………..147,681.02
Building…………………………………………4,211.38
Noxious Weed…………………………………..14,770.33
SV Co Comm Health…………………………..14,147.36
Fire Bequest……………………………………20,669.39
911 Land Line…………………………………….777.24
O D moved to adopt Resolution 08-08 providing for the adoption of the Stevens County Solid Waste Management Plan. Gary seconded. Motion carried.
Gary moved to adopt Resolution 08-09 amending Resolution 08-07 stating “Abengoa” shall be synonymous with “Abengoa Bioenergy Hybrid of Kansas, LLC”. O D seconded. Motion carried.
Due to a conflict with another meeting, the Commissioners changed the October 7th meeting to October 6th, 2008.
O D moved to change the October 7th meeting to October 6th, 2008. Dave seconded. Motion carried.
Dave reported on the WEKANDO meeting held in Salt Lake City, Utah on August 19th, 2008.
J C Cantrell came in to inform the Commissioners that Potter Trucking wants the County to put a road in from 11th street to their business. After reviewing the issue, the Commissioners decided there is not enough footage for a road.
J C asked to have the BC-BS insurance waived for Richard Clinesmith, a former employee, starting August 19. The Commissioners were in agreement to waive the insurance.
Ted Heaton came in to inform the Commissioners that the Sheriff’s office is retiring Rocket, the drug dog and purchasing another drug dog for $6,550.00.
Barbara Beeks, Marilyn Holcomb and Todd Gayer with the Senior Citizens board presented cookies to the Commissioners for their appreciation of the County taking interest in the Senior Citizens group with the funding their budget.
Dr Samer Al-Hashmi is currently the County Medical Director and County Health Officer for Stevens County. Paula Rowden has agreed to help out and be the County Health Officer.
O D moves to appoint Paula Rowden as County Health Officer for Stevens County. Gary seconded. Motion carried.
Phillip Willis came in to discuss the bill from Road & Bridge for working on the roads at the Hugoton Cemetery. He informed them that the Cemetery board could pay $20,000.00 of the $57,543.96 bill in 2008. Commissioners agreed to take the $20,000.00 in 2008 and further address the issue later.
Mike Schechter and Susan Schulte came in to discuss 911 addressing. Mike explained that the company they have doing the addressing is not following through with the job they were hired to do. The county has applied for 3 extensions.
Tony McBride came in to discuss the electric lines and streets for the Nursing Home project.
Tim Nemechek with Pioneer Communications sent in a quote for a new phone system with an amount of $19,073.00 to replace the system in the courthouse.
Dave moved to accept the quote from Pioneer Communications for a new phone system with an amount of $19,073.00 to replace the system in the courthouse. Gary seconded. Motion carried.
Mark Crawford, USD 210 School Superintendent, came in to discuss the land east of the courthouse (Lots 1-8 Block 44). He presented a proposal site plan for a new school addition. The Commissioners advised the school, if the bond issue passes then they would sale Lots 1-8 Block 44 to the school for a price of $1.00.
O D moved to sale Lots 1-8 Block 44 to USD 210 School Dist if the bond issue passes for a price of $1.00. Dave seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
SEPTEMBER 2, 2008
The Board of County Commissioners met in regular session with Dave Bozone and O D Littrell present. Also present were Bob Johnson, County Counselor, and Pam Bensel, County Clerk. Chairman Dave Bozone called the meeting to order. O D moved to approve the minutes of the last meeting. Dave seconded. Motion carried. Dave moved to approve the county vouchers. O D seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General………………………………………….252,465.08
Road & Bridge…………………………………166,975.27
Airport……………………………………………2,837.17
Noxious Weed……………………………………22,040.61
Insurance Agency………………………………71,555.81
Alcoholic Treatment………………………..……..237.50
SV Co Comm Health……………………………25,849.35
Capital Projects (LEC)…………………….….172,870.78
Sheriff Bequest……………………………….…..-400.60
O D moved to change the November 4th meeting to November 3rd and the November 18th meeting to November 24th, 2008. Dave seconded. Motion carried.
Dave moved to go into executive session with Tom Fuhrmann for legal issues for 15 minutes from 9:07am – 9:22am with Legal Counsel, Bob Johnson, present. O D seconded. Motion carried. Meeting reconvened at 9:22am.
J C Cantrell came in to inform the Commissioners he needs another Resolution for KDOT- Warren Bowers. Bob Johnson will prepare the resolution for the next meeting.
Jeff and Jo Cox came in to discuss paving the remainder of Road 14. Due to the increase in traffic and high usage of Road 14, they were asking if the county would finish paving the remaining part of the first mile.
Commissioners decided to discuss the situation and get back with them at a later date.
Tony McBride came in to have an agreement signed between Stevens County, as owner, and McBride Construction, as Construction Manager of the Pioneer Manor Care Home project.
He informed them that EBH & Associates Consulting Engineering needs to drill a test hole for the geothermal system. The architects need to have the correct location marked by September 15, 2008.
Ted Heaton came in to inform the Commissioners what was going on at the Sheriff’s Department.
Robert Rich came in to discuss the air conditioning at the Wellness Center. One of the units has a compressor damaged due to low voltage. The Commissioners decided to check into the situation and discuss the matter at the next meeting on September 16, 2008.
Mark St Peter with Nex-Tech came in to follow up on the task program the county purchased from them.
He talked about the proposal for the upgrade on the AS400 for 2009. He explained the different models that we need to purchase. Bids will be taken in October.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
SEPTEMBER 16, 2008
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, and Pam Bensel, County Clerk. Chairman Dave Bozone called meeting to order. O D moved to approve the minutes of the last meeting. Gary seconded. Motion carried. O D moved to approve the county vouchers. Gary seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General………………………………………….74,396.88
Road & Bridge…………………………………15,806.35
Building…………………………………..……12,097.28
Noxious Weed……………………….……………..521.37
SV Co Comm Health……………………………..5,194.80
Paula Rowden sent a letter requesting the Commissioners approval for two additional credit cards for the Stevens County Health Department. Due to conflicts in meetings, at times there is more than one individual that needs to use the credit card at the same time.
O D moves to allow Paula get two more credit cards for Jola and Bridget. Gary seconded. Motion carried.
Dave moved to appoint O D as the voting delegate for KWORCC. Gary seconded. Motion carried.
O D moved to appoint Gary as alternate voting delegate for KWORCC. Dave seconded. Motion carried.
Tom Smith and Koleen Nosekabel came in to discuss storage space for old cases and requesting the vault in the basement.
The Commissioners asked Tom about the security cameras for the court system. He says they are waiting on the Sheriff’s Department to get into the new Law Enforcement Center. Dave is going to check into which Security Company is being used for the new building.
J C Cantrell came in to discuss Road 14. The Commissioners requested counters on Roads 14, 8 & 9. They decided with the amount of traffic on these roads it does not justify paving the remainder of the mile on Road 14.
Dave Eckert with the Masonic Lodge came in to discuss the dedication ceremony for a plaque to the Law Enforcement Center on Saturday, October 4 at 10:00am. Dave Bozone is giving a tour of the building after the ceremony. Dave Eckert asked if they could set up 25 chairs in front of the building for the ceremony.
Ted Heaton came in to inform the Commissioners that he had two of the new pickups and will be receiving the other one at a later date.
The Commissioners asked Ted about the security cameras for the new Law Enforcement Center. He said the same company will be doing both the court system and the Law Enforcement Center.
Doris Morris and June Trentham came in to discuss the possibility of retirement cottages next to the care home. The Commissioners felt this would be a great idea and agreed to consider it during the platting of the land.
Pete Earles came in with a preliminary plat on the SE 15-33-37, east of town. The Commissioners talked about the size of lots, sewer, water, electrical and streets for this area.
The Commissioners discussed the 2009 holiday list. A decision will be made at a later time.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
OCTOBER 6, 2008
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, and Pam Bensel, County Clerk. Chairman Dave Bozone called the meeting to order. O D moved to approve the minutes of the last meeting. Gary seconded. Motion carried. O D moved to approve the county vouchers. Gary seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General………………………………………….235,231.39
Road & Bridge…………………………………115,288.54
Building……………………………………….290,721.38
Airport……………………………………………2,837.17
Noxious Weed……………………………………12,105.36
Library…………………………………………107,798.00
Alcoholic Treatment………………………..….…..237.50
SV Co Comm Health…………………………….34,920.14
911 Land Line………………………………………777.24
Capital Projects……………………………….270,519.99
Robert Rich came in to talk about the bill from Lin Goode & Co. He brought in a warranty on the air conditioning units that were bought for the Wellness Center. Lin Goode was asked to
come in. He explained that with the low voltage problem, the warranty would not cover this.
O D moved to appoint Dave as the voting delegate for KCAMP. Gary seconded. Motion carried.
O D moved to appoint Gary as alternate voting delegate for KCAMP. Dave seconded. Motion carried.
Dave moved to go into executive session for non elected personnel for 15 minutes from 9:25am – 9:40am with Legal Counsel, Bob Johnson, present. Gary seconded. Motion carried. Meeting reconvened at 9:40am.
J C came in to give a report on the counters that were placed on Road 14, 8 and 9. He says over a 24 hour period the traffic on Road 14 was 43 vehicles, Road 8 was 79 vehicles and Road 9 was
104 vehicles.
The Commissioners felt at this time there is not a need to blacktop the remaining 1 mile of Road 14.
J C asked if he could purchase 2 motor graders. O D moved to allow J C to pursue bids on 2 motor graders. Gary seconded. Motion carried.
Ted Heaton and Rex Evans came in to ask about the shelving for storage and the evidence room, medical supplies for the jail medical room and the remaining furniture needed. The Commissioners said to get bids.
Mike Schechter brought in a questionnaire from the State that he needed answers from the Commissioners.
Kim Harper came in to discuss the proposed taxiway for the airport. There was discussion of gas lines being moved to comply with the Federal regulations.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
OCTOBER 21, 2008
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, and Pam Bensel, County Clerk. Chairman Dave Bozone called meeting to order. O D moved to approve the minutes of the last meeting. Gary seconded. Motion carried. O D moved to approve the county vouchers. Gary seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General………………………………………….52,004.41
Road & Bridge…………………………………..5,658.96
SV Co Comm Health…………………………….6,368.79
O D moved to approve the holiday list as presented. Gary seconded. Motion carried.
Ray Hoggatt with Exxon Mobil came in to discuss intersection Road 12 (Evans road) and Road D (2nd Street Road). He asked if there could be a solution worked out for this intersection. He presented several ideas. The Commissioners suggested that J C Cantrell, Road & Bridge Supervisor and Ted Heaton, Sheriff go to the site and bring back some suggestions. They decided that the other intersection Road 20 (Moscow/Hooker Road) and Road D (2nd Street Road) needs to be looked into also.
J C came in to open bids for 2 2008 motor graders. We had 2 bids come in.
Foley Tractor – 2008 Caterpillars 140M (each) $127,156.27 with 2 trade ins
1998 Cat 160H Motor Grader VIN#9EJ00571
1999 Cat 160H Motor Grader VIN#9EJ00710
(Frank Martin) Total $254,312.54
John Deere – 2008 John Deere 770D (each) $125,466.00 with 2 trade ins
1998 Cat 160H Motor Grader VIN#9EJ00571
1999 Cat 160H Motor Grader VIN#9EJ00710
(Ron McFarlane) Total $250,933.00
O D moved to take low bid from John Deere of $250,933.00. Gary seconded. Motion carried.
Bids were opened for an AS400 computer system for the courthouse.
Brent Gustin with Infinitec came in to present a bid from Infinitec. The cost was
$26,465.00 plus extras if wanted
Mark St Peter with Nextech came in to present a bid from Nextech. The cost was
$20,000.00 plus extras if wanted
Kim Harper and Harry Bartel came in to open bids for an Aviation Fuel System-New 100 LL and Jet ‘A’ Aviation Fuel Facility at the airport. There were only two bids received at the time of bid opening 11:00 am. One bid was received late at 11:30 am. Both bids include site preparation, 12,000 gallon (1) 100LL, 12,000 gallon (1) Jet ‘A’ and test existing gas line
Owens Welding and Custom Fabrication-A J Owens from Hugoton, KS-bid was:
$307,030.80 with an alternate bid of $333,380.80
BRB Contractors, Inc from Topeka, KS- bid was:
$430,000.00 with an alternate bid of $479,000.00
The bid that was sent in late came from BroCon, Inc-Danny Osborn from Albuquerque, NM.
A decision will be by the Airport board at a later date.
Pete Earles came in and presented preliminary plans for the SE 15-33-37, east of town. He is to check into the cost for water and sewer at the site.
Tony McBride, Joel Krosschell with EBH & Associates, Robin Sullivan-Hospital/Care Home Board President, Vincent Mancini and Ashley Fiss-Architects for the new care home facility came in and presented preliminary plans of the platting for the new Pioneer Manor/Care Home facility. There was discussion of the drainage, electrical lines, roads and the possibility of moving a water line.
Joyce Baughman came in to discuss being an applicant for a Hospital board member. She was asked what she felt about the hospital and how she could be an asset to the Hospital if appointed.
There will be more interviews before making a decision.
O D moved to appoint Gary as the voting delegate for KAC. Dave seconded. Motion carried.
Dave moved to appoint O D as alternate voting delegate for KAC. Gary seconded. Motion carried.
Guy Rowden came in to discuss a few situations for the courthouse.
Carolyn asked for a bulletin board to put on the second floor in the West corner of
Hallway-Commissioners agree to allow this purchase
Need to move fuse boxes away from East wall in boiler room-Commissioners agreed
to allow Guy to move the fuse boxes away from the wall
Flags will be bought when needed and on sale
South roof ledge on Memorial Hall needs recovered so it doesn’t leak-Commissioners
agreed to allow Guy to fix the roof ledge
Pop machine/vending machine in courthouse-Commissioners didn’t feel this was
necessary
Storage problem/build above kitchen-Commissioners informed Guy that part of the
Law Enforcement Center basement for storage
Cement/ Memorial Hall-north step and east step/ramp and fix curbs and sidewalk
area-Commissioners agreed to allow Guy get bids to have this fixed
Snow removal-Commissioners agreed to use the equipment the County already has
Gene Leonard was asked to come in. The Commissioners asked if there was an increase of tires being brought into the landfill. Gene feels there is problem.
Ted Heaton and Rex Evans came in to discuss shelving and desks for the Law Enforcement Center. He is waiting for bids to come in from four different companies.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
OCTOBER 27, 2008
A special meeting was called by Dave Bozone, Chairman of the County Commissioners at 4:00pm on October 27, 2008 to discuss the shelving and storage situation. Commissioner Dave Bozone, Gary Baker and O D Littrell were present. Also present was Pam Bensel, County Clerk.
Ted Heaton, Rex Evans and Connie Gold came in to discuss the shelving and storage situation for the Courthouse and Law Enforcement Center.
The Commissioners talked about the shelving at Alan Bultman’s business. They asked Ted to get bids from different suppliers for the shelving and furniture needed at the Law Enforcement Center.
The Commissioners adjourned and everyone went to the Law Enforcement Center to check out the shelving for the storage situation.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
NOVEMBER 3, 2008
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, and Pam Bensel, County Clerk. Chairman Dave Bozone called the meeting to order. O D moved to approve the minutes of the last meeting. Gary seconded. Motion carried. Dave moved to approve the county vouchers. O D seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General……………………………………………….218,751.82
Road & Bridge………………………………………179,137.90
Building…………………………………………………512.00
Airport………………………………………………..2,837.17
Noxious Weed………………………………………….. 8,152.81
SV Co Comm Health………………………………….32,532.12
911 Land Line……………………………………………777.24
Capital Projects(LEC)…………………………….227,580.14
Roger Lynch came in to inform the Commissioners of a meeting on November 20 at the City Council office at 7:00 pm on a hearing for Abengoa to change the land from agriculture to conditional use.
The Commissioners discussed with Roger about the regulations on the amount of acres for a septic tank.
J C came in to discuss with the Commissioners of the cost to put flashing lights at the corners of Road D and Road 12 and Road D and Road 20. The cost plus freight would be $8,290.00.
Ted Heaton came in to discuss the bids for the shelving at the LEC building. He will bring in the bids he receives on the November 24th meeting.
Kim Harper, Curtis Houser with Kirkham Michael, Harry Bartel and A J Owens came in to discuss the bids for the airport project.
O D moved to accept the bid From Owens Welding and Custom Fabrication for the Airport project-Aviation Fuel System in the amount of $307,030.80. Gary seconded. Motion carried.
Alejandra Juarez the county’s Blue Cross- Blue Shield representative presented the new proposal for the county’s 2009 health insurance. The Commissioners will decide at a later date.
Terry Jordan came in to discuss the towers and guide lines that are under 200’. The ones less than 200’ don’t have to have lights on them. Terry asked the Commissioners if they had any suggestions in this situation.
Gary moved to appoint Joyce Baughman to the Hospital Board to replace Robin Sullivan starting January 1, 2009. O D seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman
BOARD OF CANVASSERS MEETING
NOVEMBER 7, 2008
The Board of Canvassers met at 9:00am to canvass the votes from the November 4, 2008 General Election. Present were Dave Bozone, O D Littrell, Susan Schulte and Pam Bensel.
There were 60 Provisional Ballots but only 50 were counted. These ballots did not change the outcome of the election of the first count. The 10 ballots did not meet approval with the law of the Kansas Statue.
Dave moved to go into executive session with O D for non elected personnel for 10 minutes from 10:17am to 10:27am. O D seconded. Motion carried. Meeting reconvened at 10:27am.
Dave moved to accept the bid from Nextech for an AS400 computer system for the courthouse at a cost of $32,500.00. O D seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
NOVEMBER 24, 2008
The Board of County Commissioners met in regular session with Dave Bozone and O D Littrell present. Also present were Bob Johnson, County Counselor, and Pam Bensel, County Clerk. Chairman Dave Bozone called the meeting to order. O D moved to approve the minutes of the last meeting. Dave seconded. Motion carried. Dave moved to approve the county vouchers. O D seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General……………………………………………….66,899.86
Road & Bridge………………………………………13,586.92
Building………………………………………….159,053.88
Noxious Weed………………………………………….2,583.81
Alcoholic Treatment…………………………….……237.50
SV Co Comm Health………………………………….9,714.52
911 Land Line………………………………………….777.24
Emp P/R Misc W/H…………………………………….94.56
J C Cantrell came in to discuss the safety issues on the intersection of Rd D and Rd 12 and Rd D and Rd 20. REA will help with the cost of the electric lines. The cost will be $6,778.00. No decision was made at this time.
J C brought in a quote from John Deere for a 2009 John Deere 7330 Standard Tractor for a price of $62,914.32.
O D moved to accept the quote from John Deere in the amount f $62,914.32 for a 2009 John Deere 7330 Standard Tractor. Dave seconded. Motion carried. Motion carried.
Ted Heaton came in to discuss the quote for updating the phone system from Pioneer Communications at the Law Enforcement Center for a price of $23,909.80.
O D moved to accept the quote for $23,909.80 to update the phone system at the Law Enforcement Center. Dave seconded. Motion carried.
Dave moved to accept the change order to add the jail cell ID numbers to the computer system for the Law Enforcement Center. O D seconded. Motion carried.
Two bids were brought in on soil boring for the new long term care facility site at 17th and Main.
Terracon Consultants – $5,750.00 to $6,250.00
Allied Laboratories – $7,500.00
O D moved to accept the bid from Terracon, Consultants with bid not to exceed more than $6,250.00. Dave seconded. Motion carried.
Roger Lynch came in to discuss the amount of acres required for septic systems within the county.
Todd Gayer came in with a bill for the bathhouse to check if the County was going to help with the cost. (In the January 22, 2008 Commissioner minutes, Gary moved to offer up to $150,000.00 to the Hugoton Recreation Board for a new bath house plus the deed to the land for the swimming pool and any future funding will require the board to come back in to a Commissioners meeting. O D seconded. Motion carried.) Dave agreed to deliver the check for $150,000.00 at this time, pursuant to the previous action of the board.
Jack Rowden and Phillip Willis came in for the Cemetery Board to update the Commissioners on the cemetery finances and work they need to have done. They also discussed the bill incurred from Road & Bridge for asphalt and street work.
Dave moved to forgive the bill from the Road & Bridge for work done at the Hugoton Cemetery. O D seconded. Motion carried.
Dave moved to go into executive session with Dr Rodrick Heger for non elected personnel for 15 minutes from 11:17am to 11:32am with County Counsel, Robert Johnson present. O D seconded. Motion carried. No action was taken. Meeting reconvened at 11:32am.
Tom Fuhrmann and Connie Gold came in to talk about splitting the real estate and minerals for tax purposes. The Commissioners felt this should continue to help the tax payers. Tom says they will decide who will do the splitting at a later time.
Pat LeClerc came in to discuss the contract the County has with Group Benefits. The booklet, which is handed out to new employees, that is supplied by Group Benefits needs updated with the new state regulations.
Mike Schechter came in to discuss the transporting of patients in bad weather. He feels this would endanger the patients.
O D moved to adopt Resolution 08-10 for the Landfill Management Plan. Dave seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
NOVEMBER 26, 2008
A special meeting was called by Dave Bozone, Chairman of the County Commissioners at 7:00pm on November 26, 2008 to discuss the shelving and storage situation. Commissioner Dave Bozone, Gary Baker and O D Littrell were present. Also present was Pam Bensel, County Clerk.
Ted Heaton came in to discuss change orders for the Law Enforcement Center. The changes are:
- Add telephone locations (3 phones) $ 9,932.00
- Change cell door numbers (computer) $ 00
- Paint numbers on cell door $ 00
- Change padded cell door (option #1) $ 2,962.00
- Glazing for above (if no additional trip required) $ 00
- Overhead and contractor fee if all accepted $ 2,866.00
$17,196.00
Gary moved to accept the following numbers on the change order – 2, 3, 4, 5 & 6 (which is subject to change if #1 is not accepted) for the Law Enforcement Center.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
DECEMBER 2, 2008
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, and Pam Bensel, County Clerk. Chairman Dave Bozone called the meeting to order. O D moved to approve the minutes of the last meeting. Dave seconded. Motion carried. Dave moved to approve the county vouchers. Gary seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General……………………………………………….181,970.01
Road & Bridge………………………………………116,126.80
Building…………………………………………….14,647.50
Airport…………………………………………..…-15,391.21
Noxious Weed…………………………………………..8,029.57
Alcoholic Treatment………………………………..…237.50
SV Co Comm Health…………………………………23,565.22
Capital Projects (LEC)……………………………140,817.23
Dave gave an update on the 3 telephone locations and 2 televisions for the Law Enforcement Center. The original cost to install these items was $9,932.00. The Commissioners agreed to have these installed if the cost could be installed for $5,000.00 or less. Dave will talk to the company.
Connie Gold gave the Commissioners a Statement of Condition as of November 30, 2008. She checked at the banks and they assured her that the County’s money is secure.
J C Cantrell came in to update the Commissioners on the Road and Bridge projects.
O D moved to go into executive session with J C for non elected personnel for 10 minutes from 9:35am to 9:45am with County Counsel, Robert Johnson present. Dave seconded. Motion carried.
Ted Heaton came in to discuss the shelving and furniture at the Law Enforcement Center.
Dave moved to go into executive session on real estate acquisition and attorney/client related issues for 20 minutes from 10:45am to 11:05am with County Counsel, Robert Johnson present. Gary seconded. Motion carried. Meeting reconvened at 11:05am.
O D moved to go back into executive session on real estate acquisition and attorney/client related issues for another 10 minutes from 11:05am to 11:15. Dave seconded. Motion carried. Meeting reconvened at 11:15am.
An employee of Russell Childhood Development delivered cookies to the Commissioners in appreciation for the County’s support in their program.
O D moved to have J C continue with the flashing red lights on the intersection of Road D and Road 20 and Road D and Road 12. Gary seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
DECEMBER 5, 2008
A special meeting was called by Dave Bozone, Chairman of the County Commissioners at 4:00pm on December 5, 2008 to discuss the electrical system at the Law Enforcement Center. Commissioner Dave Bozone, Gary Baker and O D Littrell were present. Also present was Pam Bensel, County Clerk.
O D started the discussion of the Pioneer Manor van/activity bus. There are problems with it over heating when they load and unload patients. No decision made at this time.
Dave moved to appoint Danny Skinner as Banner Township Trustee for the Cemetery Board.
Dave received a different quote for putting in the 3 telephones and 2 televisions at the Law Enforcement Center. If they choose to use Davis Electric instead of Simplex then the amount would be $6,318.00.
Dave informed the other Commissioners that Bob Johnson talked to Sarah Steele and the bonds that were bought from Citizens State Bank for the Law Enforcement Center cannot be paid off early.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
DECEMBER 16, 2008
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and Susan Schulte, acting secretary. Chairman Dave Bozone called the meeting to order. Dave moved to approve the minutes of the last meeting. O D seconded. Motion carried. O D moved to approve the county vouchers. Gary seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General……………………………………………….39,444.99
Road & Bridge………………………………………18,962.38
Building……………………………………………33,760.32
Noxious Weed…………………………………………….588.23
SV Co Comm Health………………………………….2,238.29
911 Land Line…………………………………….…..777.24
Capital Projects (LEC)…………………………….. 4,955.04
Robert Rich came in to present the evaluations for the Wellness Center employees.
J C Cantrell came in to present the evaluations for the Road & Bridge employees.
O D moved to go back into executive session for non elected personnel for 20 minutes from 9:32am to 9:52am with County Counsel, Robert Johnson present. Dave seconded. Motion carried. Meeting reconvened at 9:52am.
J C informed the Commissioners that he had ordered the lights for the intersection of Road D and Road 12 and Road D and Road 20. They agreed to put a yard light at each intersection at a cost of $190.00 each. REA will be setting the poles and the City of Hugoton agreed to hang the lights for the County.
Ted Heaton came in to visit with the Commissioners about the shelving. O D moved to purchase 31 Gorilla shelves from Sams Club in Garden City for the Law Enforcement Center evidence room. Gary seconded. Motion carried.
Paula Rowden presented the evaluations for the Community Health employees.
Paula also discussed the progress of the Health Department.
Tony McBride came in to discuss the progress on the new Pioneer Manor project. They discussed the bonding options for the project.
Gene Leonard came in to discuss the state regulations on water testing and the required changes to the pit.
O D moved to go back into executive session for non elected personnel for 15 minutes from 11:10am to 11:25am with County Counsel, Robert Johnson present. Dave seconded. Motion carried. Meeting reconvened at 11:25am.
Don Trentham, Glen Gaskill, Jeff Ramsey, John Akers, Brent Betsworth, Rick Schroeder and Tony Hall came in on behalf of the golf course. They were asked for more financial support to expand the golf course on the west side to create an additional nine holes. No decision was made at this time.
Felicia Moreland and Eloise Trujillo came in to discuss Felicia’s termination at the Pioneer Manor.
Mike Schechter came in to discuss transporting patients out of town in inclement weather.
O D moved to go back into executive session for land acquisition for 20 minutes from 2:45pm to 3:05pm with County Counsel, Robert Johnson present. Dave seconded. Motion carried. Meeting reconvened at 3:05pm.
Dave moved to hire Bob Johnson as County Counselor for 2009. O D seconded. Motion carried.
O D moved to give all county employees a 4% cost of living raise. Gary seconded. Motion carried.
Dave moved to accept merit raises for the following employees.
Noxious Weed/ Landfill –Phillip Willis, Danny Skinner, Jim Miller and Heather Olivier-
4% cost of living plus $1.00 merit raise
Road & Bridge-Steve Campbell-4% cost of living plus 2% merit
Jimmie Cerecero-4% cost of living plus 1% merit
Gina Payne-4% cost of living plus 1% merit
Wesley Regensberg-4% cost of living plus 1.5% merit
Roger Willis-4% cost of living plus 1% merit
Wellness Center-Mike Rickman-$1.00 per hour raise
Gary seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman
COMMISSIONERS PROCEEDINGS
DECEMBER 29, 2008
The Board of County Commissioners met in regular session with all members present. Also present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. Chairman Dave Bozone called the meeting to order. Dave moved to approve the minutes of the last meeting. O D seconded. Motion carried. O D moved to approve the county vouchers. Dave seconded. Motion carried. The clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:
General……………………………………………….46,094.92
Road & Bridge……………………………………..279,539.31
Building……………………………………………36,030.00
Noxious Weed………………………………………….1,039.17
Insurance Agency…………………………..……119,166.00
SV Co Comm Health…………………………………….775.50
Capital Projects (LEC)…………………………… 94,740.05
Employee’s P/R Misc W/H………………………….…34.32
O D moved to go into executive session for land acquisition and contract negotiation for 18 minutes from 8:42am to 9:00am with County Counsel, Robert Johnson present. Dave seconded. Motion carried. Meeting reconvened at 9:00am.
O D moved to go into executive session for non elected personnel for 10 minutes from 9:25am to 9:35am with Ted Heaton and County Counsel, Robert Johnson present. Dave seconded. Motion carried. Meeting reconvened at 9:35am.
J C Cantrell came in to discuss roads in the county. He informed the Commissioners that he has received the lights for the two intersections.
Tom Fuhrmann presented the evaluations for the employees in the appraiser’s office.
Tom explained that he had failed to do a three month evaluation for the new employee in the appraiser’s office. He asked to make up the difference in pay at this time. The amount would be $684.00 from July thru November.
Gary moved to approve the amount $684.00 for the employee in the appraiser’s office. O D seconded. Motion carried.
Gene Leonard took bids for the re-sloping of the sides on a new landfill pit. The bids were from:
Pete Woods Excavating from Ulysses-$6,400.00 (unless it takes less time than
estimated) $6,400.00
Jim Wilson Crane Service from Ulysses-$4,960.00
Metcalf Trucking, Inc from Ulysses-$15,000.00
Gary moved to accept the bid from Pete Woods Excavating from Ulysses because of a solid bid of $6,400.00 maximum and less if hours required is less. O D seconded. Motion carried.
Gene Leonard presented an encumbrance letter for the Landfill of $18,500.00. Gary moved to approve the encumbrance letter. O D seconded. Motion carried.
Pat LeClerc with Group Benefit Specialists came in to present a sample of the 2009 Benefit Plan Renewal booklet for Stevens County Employees.
Robert Rich presented an encumbrance letter for the Wellness Center in the amount of $6,144.20 and Community Services in the amount of $10,200.00. Dave moved to approve the encumbrance letters. O D seconded. Motion carried.
Susan Schulte presented an encumbrance letter for the GIS Department in the amount of $2,040.00. Dave moved to approve the encumbrance letter. O D seconded. Motion carried.
Dave moved to continue paying Bob Johnson the same for County Counselor plus the 4% cost of living raise. O D seconded. Motion carried.
By motion the Board adjourned.
Attest: Pam Bensel, County Clerk ________________________________ Dave Bozone, Chairman