2006 Commissioner Meeting Proceedings

COMMISSIONERS PROCEEDINGS

JANUARY 3, 2006

The Board of County Commissioners met in regular session with all members present. Also,

present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. Minutes of the last meeting were read and approved.

The Commissioners discussed Community Health. This entity is to be a separate fund and the grant monies are to go toward the budget for this year.

Melvin moved to have Citizens State Bank as the bank depository for Stevens County. Dave seconded. Motion carried.

Melvin moved to have First National Bank as a secondary depository for Stevens County. Dave seconded. Motion carried.

Dave moved to appoint Gary Baker as Chairman. Gary seconded. Motion carried.

Gary moved to appoint Melvin as Vice Chairman. Dave seconded. Motion carried.

Dave moved to have the Hugoton Hermes as the official newspaper for Stevens County. Melvin seconded. Motion carried.

Melvin moved to continue the meeting days and time the same. The days are 1^st and 3^rd Tuesdays at 8:30am. Dave seconded. Motion carried.

Pam Bensel, County Clerk presented the GAAP waiver Resolution 06-01 to be approved and signed. Dave moved to adopt the GAAP Resolution 06-01. Melvin seconded. Motion carried.

Dave moved to accept and pay the bill from KAC for the 2006 membership fee in the amount of $4,401.81. Gary seconded. Motion carried.

Melvin moved to table the encumbrance letters from the different entities till the next meeting at 9:30am and there will be a representative from each entity. Dave seconded. Motion carried.

Mike Schechter

Pam Bensel

Koleen Nosekabel

Ted Heaton

Robert Rich

Dave moved to have Bob Johnson pursue a Sheriff’s sale on the unpaid mineral taxes. Melvin seconded. Motion carried.

Dave moved to give a Cola raise of 3% for all County employees not including merit raises.

Dave moved as of February 1, 2006, Carolyn Garza no longer will work for the Extension Council as janitor. The Extension Council will need to hire and pay someone else for the janitorial position. Melvin seconded. Motion carried.

Dave moved to go into executive session for personnel for 1 hour from 11:00am – 12:00pm. Gary seconded. Motion carried. Meeting reconvened at 12:00pm.

Dave moved to go into executive session for personnel for ½ hour from 1:17pm – 1:47pm. Gary seconded. Motion carried. Meeting reconvened at 1:35pm.

Dave moved to adjust salaries as presented. Melvin seconded. Motion carried.

R & B each 3% except Mark Hull – 4%

Wes Regensberg – 4%

Jim Cerecero – 6%

Wellness each 3% except Mary from $7.00 to $8.00

Ken from $7.00 to $8.00

All other entities will receive 3%.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Gary Baker. Chairman

COMMISSIONERS PROCEEDINGS

JANUARY 17, 2006

The Board of County Commissioners met in regular session with all members present. Also,

present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. Minutes of the last meeting were read and approved. County vouchers were reviewed and approved and the clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:

General…………………………….218,769.69

Road & Bridge….…………………..50,496.09

Airport………………………………38,275.00

Building………………………………4,763.29

Noxious Weed………………………56,047.54

Library………………………………94,031.75

SV CO Comm Health…………………2,835.43

Co Equipment………………………136,271.00

Employee’s P/R Misc W/H………………32.50

Robert came in to give an update on the equipment at the Wellness Center. He asked to purchase a new Elliptical Walker for $3595.00 plus $235.00 shipping and a Schwin Evolution Comp bicycle for $749.95. No decision was made at this time.

Rick Wolters with Wolters Construction came in with a new proposal for the breezeway at the Wellness Center in the amount of $18,791.42. The Myrtle Parsons Trust Fund has given a $10,000.00 donation toward this project. There will be more discussion at the February 7^th Commissioner meeting.

Gary Rowden and Jan Leonard came in to discuss getting an easement from the County on the N10’ of W144’ of Lot 6 Block 45. The Commissioners suggested talking to Ashley Fiss, the architect for the Law Enforcement Center project.

The Commissioners looked over the 2005 encumbrance letters.

Mike Schechter – Emergency Services-gas monitor approx $1125.00

Pam Bensel – County Clerk-computer including a 5 year warranty $862.00

miker printer to use for checks $3000.00

Election-election equipment required by State approx $5000.00

Koleen Nosekabel – Clerk of Dist Court-chair, 2 flat screen monitors, 2 printers, 1 lap

top computer for CSO, wood and etc for shelving, a new

projector and stand and a DVD player $10,000.00

Robert Rich – Community Service-Dewalt 4 tool combo pack $499.00

Dual Port charger $92.95

JD push mower $1000.00

Power Max snow blower $1699.00

Dave moved to accept the encumbrance letters from the different entities with the exception of a snow blower for Community Service.

The Sheriff’s 2005 encumbrance letter will be discussed at the next meeting. Gary seconded. Motion carried.

Paula Rowden came in to discuss purchasing the accounts receivables prior to January 1, 2006 back from the Hospital for $4000.00. (The purchase price is $9391.38). Dave moved to purchase the accounts receivables from the Stevens County Hospital for Community Health for $4000.00 and have Paula collect on the accounts. Any monies collected prior to January 1, 2006 for these accounts should go to Community Health. Melvin seconded. Motion carried.

Paula inquired with Opal Hall about purchasing a car for Community Health. Opal suggested a matching fund project with the County.

Paula asked if the employees of the Community Health Department could wait until April 1, 2006, when Home Health is finalized, to start using the County’s policy manual.

Clark Young came in to request a handicap door opener for ADA accessible. He has discussed the project with Tony McBride and Rick Wolters. There will be more discussion at a later date.

Steve Rome came in to ask for reappointment to the Economic Development Board. Dave moved to reappoint Steve Rome to the Economic Development Board for a 4 year term. Gary seconded. Motion carried.

Dave moved to reappoint Doug Martin to the Economic Development Board for a 4 year term. Gary seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Gary Baker. Chairman

COMMISSIONERS PROCEEDINGS

FEBRUARY 7, 2006

The Board of County Commissioners met in regular session with Gary Baker and Melvin Webb present. Also, present were Bob Johnson, County Counselor and Susan Schulte, Deputy County Clerk. Minutes of the last meeting were read and approved. County vouchers were reviewed and approved and the clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:

General……………………………$922,034.46

Road & Bridge….…………………528,739.63

Fair………………………………….48,760.00

Services for Elderly…………………73,500.00

Airport………………………………40,901.50

Building……………………………..11,376.09

Noxious Weed………………………64,733.74

Library………………………………94,031.75

Emp Benefits………………………185,118.28

Hospital Maint……………………..550,000.00

Home for Aged…………………….460,000.00

SV CO Comm Health……………….21,634.22

Sheriff Bequest…………………………217.99

Fire Bequest………………………………39.86

Commissioners discussed possibility of having approved minutes published in newspaper. Issue will be taken up at next meeting.

Commissioners and County Counselor reviewed and discussed paying Haskell County for Deputy Sheriff Blain Stumps’ academy training. An Attorney General opinion states it doesn’t matter whether termination is voluntary or involuntary the training should be repaid to the county that paid it initially if the employee leaves prior to year of service. Gary moved to pay Haskell County for Deputy Stumps’ training in the amount of $10,225.16. Melvin seconded. Motion carried.

Ted Heaton presented a letter requesting to encumber $19,140.52. Melvin moved to accept the letter and encumber the $19,140.52. Gary seconded. Motion carried.

Gary moved to go into executive session for 10 minutes from 9:30am – 9:40am for land acquisition. Melvin seconded. Motion carried. Meeting reconvened at 9:40am. No action taken.
Robert Rich came in to discuss purchasing an Elliptical Walker and a Schwinn exercise bike for $3,595.00 and $749.95 respectively. He said the Citizens State Bank was willing to purchase matching equipment and donate it to the Wellness Center. Gary moved to buy the equipment. Melvin seconded. Motion carried.

Robert Rich also requested funding for the “Get Fit” 2006 Program. Gary moved to provide $3,000.00 for the program. Melvin seconded. Motion carried.

Robert Rich and Commissioners also discussed the breezeway construction for the Wellness Center. Melvin moved to accept the bid from Wolters Construction for $18,791.42 with the Myrtle Parsons Trust paying $10,000.00 of the breezeway construction cost. The construction on the breezeway is to begin immediately. Gary seconded. Motion carried.

Commissioners discussed the $500.00 uniform allowance for Sheriff Ted Heaton and Detective Duane Topliss. They previously agreed to pay the $500.00 if receipted thru accounts payable; if not receipted, it is to be paid thru payroll. The commissioners will continue this practice as required by auditors.

Gene Leonard came in to discuss how much space we have still available at the landfill. He said he checked with the state and the quarter east of the landfill qualifies with them to be used to expand the landfill.

J C Cantrell reported the new sand plant at the asphalt plant is being demonstrated today.

Kim Schroeder came in to request something be done to the alley in the Industrial Addition by his family’s storage units. Gary said he would go by and visit with J C about the potholes Kim noted.

Paula Rowden came in to inform the Commissioners of grants she is working on for 2007. She needed a dollar amount for the county’s contribution to the Community Health. She claimed the amount needed to be consistent and set so as not to go down. Going down could cause us to lose grant money for a year. Gary moved we set the county’s contribution at $115,000.00 annually. Melvin seconded. Motion carried.

Paula Rowden also informed the Commissioners the she could apply for a grant for the WIC Program. This would put the USA Agency in competition with them for WIC. After discussing the issue Melvin moved to pursue WIC in the Stevens County Community Health Department. Gary seconded. Motion carried.

Paula Rowden also requested the commissioners revisit the accounts receivable issue with the hospital. Stating some accounts have been collected on by the hospital. Gary said he was aware of this and he would visit with Linda Stalcup further.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Gary Baker. Chairman

COMMISSIONERS PROCEEDINGS

FEBRUARY 21, 2006

The Board of County Commissioners met in regular session with all members present. Also,

General……………………………….23,560.00

Road & Bridge….……………………89,199.51

Building………………………………1,079.89

Noxious Weed………………………….863.56

SV CO Comm Health…………………2,052.93

Sheriff Bequest…………………..……1,325.48

The Commissioners discussed the Hospital accounts receivable issue.

Guy Rowden came in to ask if he could work on the wall in Paula Sosa’s office when she goes on vacation. The south wall needs some repair work. The Commissioners said that would be fine.

Guy asked about renting a sod cutter machine to work on the Courthouse lawn.

Guy informed the Commissioners that Leo Lopez is no longer working for Trane Co. He asked if the County wanted to stay with Trane or change to Leo Lopez for maintenance of the air conditioning and heating for the courthouse. There will be more discussion at the next meeting.

Gary opened the Budget hearing at 9:06am to amend the Hospital budget of $1,100,000.00 to $985,000.00 and establish a separate budget of $115,000.00 for Community Health. No one from the public attended and hearing was closed at 9:09am.

Dave moved to adopt the amended budget of $985,000.00 for the Hospital and accept the separate budget of $115,000.00 for Community Health. Melvin seconded. Motion carried.

Eunice Schroeder and Retha Wagner from the Library presented a list of items they are buying with the $55,369.07, the remaining 2005 budget.

Melvin moved to adopt Resolution 06-02 Authorizing the Offer for Sale of General Obligation Bonds, Series 2006, of SV Co, KS, for the Law Enforcement Center. Dave seconded. Motion carried.

Tom Fuhrmann came in with an update on the 2006 valuation for oil & gas.

Mike Schechter came in to discuss the E911 program. Gary suggested that he talk with Bob Boaldin of Elkhart on getting the program started.

Mike asked about a GIS system for the County and possibly the city.

Mike asked if they wanted to do a resolution for a burn ban in the County. Dave asked if the National Grasslands was under the County or State burn ban law. No decision to do a resolution was made at this time.

Susan Schulte asked the Commissioners if they would be interested in having a signature option program for the miker printer. No decision was made at this time.

J C Cantrell presented the 5 year plan to be signed.

J C presented a quote from Astec for $30,618.00 to purchase a stacker conveyer to use at the asphalt plant. Melvin moved to allow J C to purchase the stacker conveyer for $30,618.00. Dave seconded. Motion carried.

Neal Gillespie came in to discuss the designing fees for the beautification of Hugoton City Main Street. He asked if the County wanted to help pay for the engineers cost to start the program. The Commissioners said they are interested if the program will be including County property. Gary Baker is willing to serve as the County official for the committee.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Gary Baker. Chairman

COMMISSIONERS PROCEEDINGS

MARCH 7, 2006

The Board of County Commissioners met in regular session with all members present. Also,

General……………………………….224,628.70

Road & Bridge….……………………135,251.43

Building………………………………33,658.80

Noxious Weed…………………………5,485.85

SV CO Comm Health…………………20,956.59

Airport………………………………….2,626.50

Ins Agency Damages………………….11,481.00

Melvin moved to reappoint Annette Sosa to the Library Board for another 4 year term. Dave seconded. Motion carried.

Melvin moved to reappoint Opal Hall to the Southwest Guidance Center Board for another term. Dave seconded. Motion carried.

Roger Lynch came in to discuss trash dumping around the County. The law says anything 1000’ from State property will be handled by State. If the State does not take care of the situation, the County is required to pursue.

Dave moved to instruct the County Attorney, Bob Johnson, to send a letter with a copy of the statue to individual land owners to clean up their Real Estate or the County will take action.

Melvin seconded. Motion carried.

Paula Rowden came in to inform the Commissioners that the grants are being finalized and that there is a new one she would like to pursue.

Melvin moved to allow Paula Rowden with Community Health to pursue the grant for a total of $38,900.00.

Paula informed the Commissioners that she has submitted a letter to the Myrtle Parsons Trust Fund for a donation to buy a vehicle.

Paula asked about checking into the heating and air conditioning of the Community Health building. The Commissioners agreed to allow Pete Hickey to assess the cost in the physical therapy area of the building.

Paula explained about a program called Kindergarten roundup. This will provide physicals and immunizations for the children before school. They will set a booth at the Fair in August to provide information to the public.

The Commissioners are rescinding the minutes of January 17, 2006 stated the Community Health Department will take over the accounts receivable that remains unpaid for 2005 for a cost of $4000.00.

Dave moved to offer the Hospital $2500.00 for the 2005 accounts receivable that remains unpaid. Due to the fact that the software program has been taken off the Community Health computers, they will need a copy of the settlement sheet from the Hospital to pursue this action. The money collected will be kept by the Community Health Department. Melvin seconded. Motion carried.

Paula explained that Medicare has paid for some of the individual’s bills and they have also paid.

Dave moved to allow Paula to reimburse the individuals for the amount that has been paid by Medicare. Melvin seconded. Motion carried.

Robert Rich came in to explain the mix up on the shipping cost of the Elliptical Walker. The company was going to waive the shipping cost if both were bought at the same time. Only one was purchased so the County has to pay for the shipping cost.

Robert purchased one of the bicycles from Ron McFarland for $550.00.

Robert told the Commissioners that the breezeway is under construction.

The Commissioners discussed the controlled burn ban. There will need to be a resolution for this if moisture is not received before long. No action was taken at this time.

Dave moved to instruct the County Clerk to notify Sherry at the Hugoton Hermes to let the people know they still need to call the Fire Department or the Sheriffs Office for permission to burn.

The bill for Matthews Land Service to check a survey that was done for the new Alco building by Harder and Associates was discussed. The Commissioners agreed that Harder and Associates needs to pay this bill.

Dave informed the Commissioners of different options on the tower for the new Law Enforcement Center.

Leo Lopez came in to talk about pursuing the maintenance for the Courthouse. He no longer works for Kansas Trane Co of Wichita. He is on his own and would appreciate the business.

Kim Harper presented the Airport bills for approval.

Gary opened the hearing for the Sale of Bond bids at 11:00am. Bids from several entities were opened.

UMB Bank of Missouri Gold Capital Management

Country Club Bank of Missouri Citizens State Bank

Commerce Bank of Missouri

Christian Knipp with Kansas Trane Co came in to ask for the continuing support from the County. He explained what the company has done for the County and there is still a maintenance person in the area at all times.

The Commissioners agreed to stay with Kansas Trane for the maintenance of the Courthouse.

J C Cantrell came in to update about the Road and Bridge Department. He explained that the transmission on one of the new Caterpillar motor grader had to be fixed. He asked the company to replace it with a new transmission.

Brenda Schechter came in to talk about Township issues. She explained that Marilyn Harris is the Trustee of the Cemetery board and she no longer lives in the township area. The Commissioners are responsible for appointing another person to replace Marilyn.

Brenda asked if she could be paid for her longevity. She started in the Clerk’s office in April, 2000, quit February 14, 2004 and gave a 2 weeks notice which she was told there was no need to carry out the 2 weeks. Then she started at the Sheriff’s office on February 23, 2004. No action was taken.

Dave moved to accept the bid for $2.4 million bond from Citizens State Bank of Hugoton, KS. Melvin seconded. Motion carried.

Melvin moved to adopt Resolution 06-03 Authorizing and Directing the Issuance, Sale and Delivery of $2.4 million Principal Amount of General Obligation Bonds to Citizens State Bank. Dave seconded. Motion carried.

Dave informed the Commissioners that Halliburton has been dumping cement at the Landfill. They are blowing the powder out of the trucks.

Dave moved to charge Halliburton $5.00 a ton for tipping fee to dump cement and require them to fill out a permit and for control use a hose to blow the cement out. Gary seconded. Motion carried.

The quarter east of the Landfill is needed for future landfill use. Bob was asked to pursue the purchase of the land. Dave will check with Bob on the price.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Gary Baker. Chairman

COMMISSIONERS PROCEEDINGS

MARCH 21, 2006

The Board of County Commissioners met in regular session with all members present. Also,

General……………………………….29,502.39

Road & Bridge….……………………12,352.24

Building……………………………….2,262.29

Noxious Weed…………………………..385.34

SV CO Comm Health………….………1,912.23

Dave moved to go into executive session for 15 minutes from 8:55am – 9:10am for land acquisition. Gary seconded. Motion carried. Meeting reconvened at 9:10am. No action taken.

Dave said that Bultman Tire has bought a tire sheer and wants to dump the shredded tires at the Landfill. They are willing to lease the machine for the County to use. Phillip Willis checked with the State inspector and everything seems to be in line with the law. The tires could be used to put on top of the trash instead of dirt.

Conestoga Winds, LLC needs an easement on County right-of-way to continue with the wind project. Gary and Dave agreed to give them the easement. Bob will contact them of the agreement.

Dave presented three proposals from Snyder Radio Service for the tower at the new Law Enforcement Center. No action was taken.

Wolters Construction, LLC sent a proposal for $2250.00 to install an automatic door opener on the West side of the Courthouse (Memorial Hall entrance). Dave moved to accept the proposal for $2250.00 from Wolters Construction, LLC to install an automatic door opener on the West side of the Courthouse (Memorial Hall entrance). Gary seconded. Motion carried.

J C Cantrell came in and presented the price increase of rock and oil for the 2006 projects.

There was discussion of checking for prices on projectors for the Memorial Hall and maybe bringing the television from the library over to the Memorial Hall.

Ted Heaton came in to ask if the Commissioners had any questions for him.

The longevity for Brenda Schechter was discussed. Dave moved to grant Brenda her longevity. Gary seconded. Motion carried.

Gary moved to reappoint Dave Bozone, Debra Schartz and Sue Hagman to the Community Corrections Advisory Board for another 3 year term. Dave seconded. Motion carried.
By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Gary Baker. Chairman

COMMISSIONERS PROCEEDINGS

APRIL 4, 2006

The Board of County Commissioners met in regular session with all members present. Also,

present were Wayne Tate, County Counselor representative and Pam Bensel, County Clerk. Minutes of the last meeting were read and approved. County vouchers were reviewed and approved and the clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:

General………………………………..172,521.78

Road & Bridge….…………………….139,127.40

Building…………………………………9,781.86

Employee Benefits………………………2,566.90

Noxious Weed………………………….5,435.15

Library…………………………………94,031.75

Insurance Agency-Damages……………3,816.18

SV CO Comm Health………….………35,311.47

Employee P/R Misc W/H………………1,504.57

Airport………………………………….2,626.50

There was more discussion of the sheriff officer’s uniform allowance. Melvin moved to rescind the motion made on 11-1-05 concerning the allowance for uniforms and accessories for the Sheriff’s office. Dave seconded. Motion carried.

Dave moved effective, 4-1-06, to pay the Stevens County Sheriff and one Stevens County Detective the sum of $500.00 per year to reimburse those two individuals for clothing and accessories, not including boots. These annual payments shall not require receipts and shall be designated and paid as wages. The Sheriff and all of his officers, not including the dispatchers, will also be reimbursed up to $100.00 per year for the purchase of work boots. Melvin seconded. Motion carried.

The county received a letter from Cimarron Basin Community Corrections to appoint another female from Stevens County to the Advisory Board. Paula Sosa was asked and agreed to be on the board. Melvin moved to appoint Paula Sosa to be a member of the Cimarron Basin Community Corrections Board. Dave seconded. Motion carried.

Mike Schechter came in to discuss the wireless E911 system. He discussed applying for a grant in May to help with the 911 system.

Mike talked about the GIS mapping class he went to in Garden City. He talked about the benefit it would be for the different entities of the county, city, school and gas companies.

Mike asked what the procedure was to sale a 1978 International surplus fire truck with a small transfer tank. Wayne is checking into what the correct procedure would be.

Sharon Leeper came in to discuss getting some form of recreation for the youth of Stevens County started. The Commissioners suggested getting some facts and figures together and checking with other counties on how their recreation is funded. They discussed looking for different kinds of grants to help fund the project.

Guy Rowden came in to discuss the flags. Dave moved to give Guy permission to lower flags and take off on days with bad weather conditions. Melvin seconded. Motion carried.

Guy asked if there was any kind of protocol for getting rid of flags.

Guy discussed moving the old Veterans monument in front of the Memorial Hall doors. The Commissioners said to talk to the members of the VFW.

Paula Rowden came in to have a contract signed for a grant for training on flu. Dave moved to authorize Gary as chairman to sign the contract for a grant for training on flu. Melvin seconded. Motion carried.

Paula asked about getting a credit card for the Community Health Department. Dave moved to allow Paula to get a credit card for her Department with a credit limit of $2500.00 as per credit card policy. The card is to be used for travel expenses and for car seats to be purchased for a new program. They will need to turn in the receipts for all purchases. Gary seconded. Motion carried.

Paula asked about getting decals for the car that was purchased for the department.

Gary asked about a prescription card program, no cost to the county, for counties associated with NACO. Paula will check with Bloodhart Drug to see if they would be willing to participate.

The county will issue a check to the Stevens County Hospital for $2500.00 for the remaining unpaid 2005 accounts receivable.

J C Cantrell came in to discuss the different projects the Road and Bridge will be working on.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Gary Baker. Chairman

COMMISSIONERS PROCEEDINGS

APRIL 18, 2006

The Board of County Commissioners met in regular session with all members present. Also,

General……………………………….30,713.15

Road & Bridge….……………………23,846.47

Building……………………………..15,675.32

Noxious Weed………………………….487.62

Road Machinery……………………..54,948.42

SV Co Comm Health………………….2,308.04

Mike Schechter was asked to come in and talk about the GIS system. He thought the Home Land Security grant could be used to help buy the system.

Bob Johnson told Mike to publish for sealed bids for the 1978 International surplus fire truck.

Sherri Martin came in to present the 2007 budget for Soil Conservation in the amount of $32,020.00.

Kim Harper and Dax Gaskill of the Airport Board, Harry Bartel the Airport manager and Rod Kelling and Jack Haydon with Aquila came in to discuss getting a right of way to lay a gas line to the city water well at the airport. Melvin moved to allow Aquila the right of way for a gas line to the city water well on the NW corner of 20-33-37. Dave seconded. Motion carried.

Bob will draw up an agreement between Aquila and the Stevens County Airport for Aquila to be responsible for the trenching and replacing of any damaged counter ploys.

Alan Bultman came in to discuss disposing of tire strips at the landfill after running them thru his tire sheer machine. Gene Leonard and Phillip Willis checked with KDHE and the law allows using tire strips to cover the trash cells. Dave moved to allow Bultman Tire to dispose of the tire strips at the County landfill, as long as the law allows, at no charge in exchange for the use of the machine at the landfill. Melvin seconded. Motion carried.

Lori Rodriguez came in to ask for an advance on the Home for Aged Maintenance appropriations. Dave moved to allow the Home for Aged Maintenance to receive $100,000.00 in advance to allow them to pay the bond payment that’s due in June.

Gary moved to go into executive session for 10 minutes from 11:20am -11:30am for personnel issues. Dave seconded. Motion carried. Meeting reconvened at 11:30am. No action taken.

J C Cantrell came in to ask about working on private drives. The Commissioners decided to let the private businesses in town handle these situations.

Dave asked about the trash being dumped at Lake Russell, east of town. J C was allowing the City to dump gravel on the mix strip and then other items were being dumped in the area. Dave moved to have J C work with the City to get the trash situation at Lake Russell straightened out. Melvin seconded. Motion carried.

Gary said Orval Toole was asking if J C could fix the pot holes in Rd P & 19. J C said this is a County right of way not an open road. Gary suggested letting Orval use his own trucks to haul the gravel with the county furnishing the gravel and loading the trucks.

J C informed the Commissioners that the County trucks are tearing up the road into the gravel pit in Haskell County. He asked if Stevens County could help keep the road maintained. The Commissioners agreed to allow the Road and Bridge to help maintain the road.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Gary Baker. Chairman

COMMISSIONERS PROCEEDINGS

MAY 2, 2006

The Board of County Commissioners met in regular session with all members present; also present were Bob Johnson, County Counselor and Susan Schulte, Deputy County Clerk. Minutes of the last meeting were read and approved. County vouchers were reviewed and approved and the clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:

General…………………………………..207,566.00

Road & Bridge………………………………..173,869.23

Home for the Aged Maintenance………..170,000.00

Building………………….……..…………10,110.87

Noxious Weed………….……………………11,498.41

Stevens Co Comm Health ………………….25,014.71

Charles Claar, auditor, with Lewis Hooper & Dick came in to discuss and explain the IRS audit and meal reimbursement, county vehicle usage, and accountable vs. non-accountable reimbursements with commissioners and department heads Mike Schechter, Gene Leonard, Tom Fuhrmann, Ted Heaton, Paula Rowden, Tom Smith, Robert Rich, Neal Gillespie, Betty Rosel, Connie Gold, J C Cantrell, Koleen Nosekabel, and Susan Schulte. After the presentation the commissioners discussed policy manual changes and amount of moderation necessary. They then asked Robert Johnson to take information, review it, and report back to them.

Lori Rodriguez came in to discuss the need for an additional $70,000.00 to cover the extra payroll in May at Pioneer Manor. This request is in addition to the $100,000.00 she requested and commissioners approved at the last meeting. Commissioners discussed the request and Dave asked for a projected cash flow report through the end of the year. Commissioners also asked Lori to contact the Pioneer Manor Board and have them attend the next meeting to discuss the financial future of Pioneer Manor. Gary moved to advance the $70,000 in addition to the $100,000.00 advance today. Melvin seconded. Motion carried.

Robert Johnson brought in resolutions on tax abatements for Great Plains Gas Compression- Resolution 06-03, Northwest Cotton Growers-Resolution 06-04, and BCI Manufacturing Resolution 06-05. Dave moved to adopt the resolutions. Melvin seconded. Motion carried.

Neal Gillespie came in to update the commissioners on Economic Development and invite commissioners to the May 4, 2006 meeting at the Senior Center at noon.

Gene Leonard came in to discuss tire disposal methods.

Melvin stated he had been approached again about the combine on the county right of way. Robert Johnson informed commissioners the combine belongs to State Farm Insurance Company and they are responsible for its removal. He also said State Farm is aware of the responsibility.

Gary discussed the GIS department and what he learned about setting it up from Charles Claar.

Susan Schulte gave grant writing course information to commissioners and Gary requested she attend the course on May 9-10 in Kansas City, MO.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

COMMISSIONERS PROCEEDINGS

MAY 16, 2006

The Board of County Commissioners met in regular session with all members present. Also,

General……………………………….23,211.54

Road & Bridge….…………………….43,488.85

Building…………………………….……327.79

Noxious Weed……………………….. 1,203.37

Alcoholic Treatment…………………..1,187.50

SV Co Comm Health…………………..2,705.05

County Equipment………………….155,273.00

Paula Rowden came in to discuss how the, 40 hour a week /8 hours a day, payroll should be handled for the Stevens County Community Health Department. Susan Schulte explained how it should be done according to the policy. The Commissioners decided to allow the Clerk’s Office and Paula Rowden make the decision on how to handle the payroll.

Paula asked about having repairs done on the transfer station building at the landfill. Commissioners agreed to give Paula permission to call someone for the necessary repairs.

Paula informed the Commissioners that her supervisor said the money for the CDR grant has been approved and they will be receiving the money.

Paula informed the Commissioners that she is still checking into the prescription card program.

Kim Harper came in to present the 2007 Airport budget for $215,600.

Dave moved to go into executive session for 10 minutes from 9:50am -10:00am for trade secrets. Melvin seconded. Motion carried. Meeting reconvened at 10:00am. No action taken.

Mike Schechter came in to open bids for the sale of a 1978 IHC fire truck with a 700 gal water tank, storage compartments, and water pump with a 2 cylinder gas engine. There was one bid received from the City of Sublette. The bid was for $2001.00. Dave moved to accept the bid from the City of Sublette in the amount of $2001.00. Melvin seconded. Motion carried.

Mike informed the Commissioners that he is still working on the grant for the wireless 911 system.

The Pioneer Manor Board – Karen Reynolds, Greg Kubin, Dale Sutton, Larry Bradford and Walter McClure came in with Lori Rodriguez, Administrator to discuss the financial situation for budget purposes in 2007. Lori brought in a monthly estimated cost schedule for 2006.

There was discussion of needing to update the dining area. State has several requirements for the updating of the facility. The Pioneer Manor board was asked to get an assessment cost for the facility to meet the requirements for the future. Lori informed them that she filled out an application for the Myrtle Parsons Fund to help with the remodeling of the dining area.

The Pioneer Manor board asked if they should start a separate building fund to help with the cost of remodeling. The Commissioners said the County Building fund is to be used for repairs on all County buildings.

The Commissioners received a letter from USA, Inc asking if diversion monies could continue being used to help fund the services they are providing for diversion participants.

Bob said he would get with Marsha Oursler and get something worked out.

J C Cantrell came in to discuss the price of oil. He said there will not be enough funds to do all the road projects that were planned for 2006.

The road project – 9 miles east of town on Hwy 51, 2 miles north and 1 mile east was discussed and it was suggested to have the people living in this area to come in and discuss the repairing of the road.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

COMMISSIONERS PROCEEDINGS

JUNE 6, 2006

The Board of County Commissioners met in regular session with Gary Baker and Dave Bozone present. Also, present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. Minutes of the last meeting were read and approved. County vouchers were reviewed and approved and the clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:

General……………………………….218,992.01

Road & Bridge….……………………216,310.05

Building………………………………19,646.95

Airport…………………………………2,626.50

Noxious Weed………………………..24,324.27

Alcoholic Treatment……………….…….237.50

Insurance Agency Damages…………..…526.55

SV Co Comm Health………………….29,606.30

Fire Bequest……………………………….117.00

Jim Kuharic, Carrie Hall with SRS, Robert Rich and Destiny Barker a client, came in to talk about the Community Service program. Jim informed them that some of his clients have asked if there are other ways to work out diversion hours. Sometimes it was hard to get in touch with Robert to set up a work schedule. Jim asked if the program could be expanded and allow other entities to supervise the people with diversion hours. He has talked to the USA-United Support Agency, Inc group and they have offered to help. He feels the program may need to be broadened if the numbers increase.

Carrie Hall said she felt there needed to be other outlets to the program and to allow the individuals to work for other departments such as Hugoton City, Hugoton Recreation, etc, if necessary. Bob says there have been complaints about letting individuals work outside the program. Bob said the Community Service program is funded by the County and asked if the other departments would expect payment for supervising the clients.

Robert talked about the amount of people he has working and the jobs that are available for them to work. He informed them, if someone calls and leaves a message, then he returns all calls. He explained that some of the individuals will not come in to work even if they have set up a work schedule. Then he tries to reschedule and they don’t cooperate.

The Commissioners said they will talk to Marsha Oursler with USA, Inc before they make a decision.

Terry Maas came in to inform the Commissioners since he is no longer on the fire department that Perry Crane is taking over the Hugoton fireworks display. He will be bringing in the insurance policy that will be needed for the display.

Dave Eckert came in to discuss the location chosen for the Law Enforcement Center. The Hugoton Masonic Lodge building is adjacent to the land and wondered if the dirt was going to be used to level the land. There is already a drainage problem and this could make it worse. Dave Bozone explained the architects were aware of the drainage problem and showed Dave a drawing of the LEC and feels the situation will be taken care of.

Mark Hinde and Rebecca Clancy came in to present budgets for Southwest Developmental Services in the amount of $59,250 and Russell Child Development Center in the amount of $10,400 totaling $69,650.

Mike Schechter came in to discuss a firework ban for Stevens County including Hugoton City and Moscow City. The ban would include the sale, purchase and discharge of fireworks for all individuals. The firework display will take place at the discretion of the fire chief, Mike Schechter. There was no action taken on the ban at this time.

J C Cantrell came in to discuss the cost of the 2006 road projects.

Dave moved to go into executive session J C Cantrell, Pam Bensel and Bob Johnson for personnel issues for 15 minutes from 11:10 to 11:25. Gary seconded. Motion carried. Meeting reconvened at 11:25. No action taken.

Richard and Estie Grubbs came in to discuss a workers compensation claim. Dave moved to go into executive session with Richard and Estie, J C Cantrell and Bob Johnson for personnel issues for 32 minutes from 11:28 to 12:00. Gary seconded. Motion carried. Meeting reconvened at 12:00. The decision is – KWORCC will pay the bills that have been processed to date, but no others will be paid.

Lori Rodriguez came in to present a proposal from ARI-Aging Research Institute for remodeling of the Pioneer Manor to bring up to State specifications. The Commissioners wanted her to get some other proposals before they make a decision.

Gary Baker reported that Don and June Trentham resigned from the Santa Fe Trail RC&D board.

Dave moved to have Pam Bensel, County Clerk contact Sherri Martin and Tammy Slocum to ask if they want to serve on the board. Gary seconded. Motion carried.

Marilyn Harris came in to inform the Commissioners she has resigned as Township Trustee. She suggested appointing Shirley Mothes to take her place with the appointment to start June 6, 2006. The Commissioners suggested having Shirley come in at the Special Meeting on June 13, 2006 to visit with them.

Guy Rowden informed the Commissioners that the State boiler inspector came and reported that the boiler was in good condition.

Guy informed the Commissioners the ice machine in the Memorial Hall is not working and asked if bids could be taken for a new machine. Dave moved to have Guy Rowden get quotes for a new ice machine to open at the next meeting. Gary seconded. Motion carried.

Guy asked about replacing the sewer line for the Memorial Hall. Danny Goode has checked the situation and could to do it in phases (little at a time), whenever the hall is not booked. The Commissioners asked Guy to find out what the cost would be to over haul the sewer line before a decision could be made.

Ted Heaton came in and informed the Commissioners the meals at Pioneer Manor have gone up 50 cents a meal.

Marsha Oursler and Ken Hornsby with USA, Inc came in to discuss the possibility of helping with clients of Community Service. They explained the program that is used by USA for individuals that come to them for help. They informed the Commissioners of the different entities they are involved with. No decision was made.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

COMMISSIONERS PROCEEDINGS

JUNE 13, 2006

A special meeting was called by the Chairman, Gary Baker at 9:00am on June 13, 2006 to discuss some extra business. All members were present. Also present were Bob Johnson, County Counselor and Pam Bensel, County Clerk.

Gary declares the meeting open at 9:00am.
Guy Rowden was called in to give an update on the sewer situation in the Memorial Hall. He explained that Danny Goode and others had replaced some of the sewer line and is working to replace the remaining lines. An approximate cost to replace the lines will be around $4,500.00.

The Commissioners discussed a firework ban for the County excluding the Hugoton and Moscow city limits. They felt the City Councils should make the decision for fireworks within the cities. Melvin moved to adopt Resolution 06-06 banning the discharging of fireworks in the County, outside the cities of Hugoton and Moscow. Dave seconded. Motion carried.

Dave moved to appoint Shirley Mothes as Moscow Township Trustee to fulfill the term of Marilyn Harris. Melvin seconded. Motion carried.

Pam Bensel presented a letter to the Commissioners from Tom Hicks, City Clerk stating that Everett Burrows has resigned from the position of Voorhees Township Trustee and as the director of the Hugoton Cemetery Board. There are two township positions needing filled, Voorhees and Center. There will be more discussion at the next meeting on June 19, 2006.

Since the 1^st meeting in July falls on Tuesday, July 4^th, the Commissioners agreed to change the date to Wednesday, July 5^th, 2006.

There was more discussion about involving other entities to help with Community Service. Dave suggested not changing the Community Service program and to allow Robert Rich

continue being the supervisor.

The Road and Bridge department have been parking their equipment on the SW 27-31-38. Martin Daharsh has recently bought this section of land. He was asking if the County would be willing to tear down a house and clean up the remains in exchange to allow the Road department to park their equipment on the property. More discussion will take place at the next meeting, July 19, 2006.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

COMMISSIONERS PROCEEDINGS

JUNE 19, 2006

The Board of County Commissioners met in regular session with all members present. Also,

General……………………………….366,058.85

Road & Bridge….……………………160,138.71

Fair……………………………………48,760.00

Services for Elderly…………………..73,500.00

Home for Aged Maint………………290,000.00

Building…………………………….…….357.79

Noxious Weed………………………… 2,329.83

Hospital Maint……………………….550,000.00

SV Co Comm Health………….………..6,875.77

Gary Baker opened the meeting at 8:30am.

There were additions to the agenda. A letter from Kathleen Sebelius stating July 3^rd was declared a State holiday.

Gary mentioned to the other Commissioners that Great Plains Development has grants that might be used for roads and other county expenditures for the infrastructure of the new ethanol plant coming into Stevens County.

There were two quotes received for a new ice machine in the Memorial Hall. Moss Heating and Air, Inc of Hugoton, in the amount of $3,306.64 and Weber Refrigeration Heating and Air Conditioning of Garden City, in the amount of $2,990.00. Dave moved to accept the low bid of $2,990.00 from Weber Refrigeration of Garden City. Melvin seconded. Motion carried.

Paula Rowden presented the budget for Stevens County Community Health in the amount of $308,884.00.

Paula informed the Commissioners of a new grant for hand washing. She gives presentations to different entities about the importance of washing hands.

Sherri Martin came in to talk about becoming a board member for RC&D (Resource Conservation & Development). She asked if the Commissioners had any thoughts on what they would like to see happen in the community.

Sherri discussed the problems with the swimming pool. There are several maintenance problems that need to be addressed. They suggested getting someone to do an assessment on the swimming pool for fixing it up or building a new one. The Commissioners suggested asking Ashley Fiss if she knew of anyone that would be qualified to do the assessment.

Melvin moved to appoint Sherri Martin and Scott Meitler as members to the RC&D board with Larry Martin as an alternate member. Dave seconded. Motion carried.

J C Cantrell presented the Road and Bridge budget in the amount of $3,968,500.00 to the Commissioners.

J C discussed different road projects that need to be done.

There was discussion of putting asphalt on the west side of the ethanol plant, north of the tracks. Dave moved to contact Orion to get right of ways for turning lanes on the corners of NE & NW 18-33-37 and including any main entrances. Gary seconded. Motion carried.

Ashley Fiss brought in the plans for the LEC site. She explained that after the building is finished there will be a 4’ x 200’ area of dirt on the west side. She asked if they would want to purchase it and have it landscaped, put cement in the area or leave it as is. They suggested having her contact Ken Irwin, the owner of the car wash and asking what his ideas would be on the area.

Jim Karlan presented the budget for Southwest Guidance Center in the amount of $40,840.00.

Eunice Schroeder and Retha Wagner presented the Library budget in the amount of $417,557.54.

Dave and Gary will present names for Voorhees and Center township trustee at the next meeting.

Dave informed the Commissioners he had talked to Martin Daharsh about the County helping with tearing down the old house on his property in exchange for the County parking their Road equipment on his property. The agreement was that the fire department will burn the house down this fall.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

COMMISSIONERS PROCEEDINGS

JULY 5, 2006

The Board of County Commissioners met in regular session with all members present. Also,

General……………………………….220,302.06

Road & Bridge….……………………477,493.89

Building………………………………30,092.90

Airport…………………………………2,626.50

Noxious Weed………………………..19,519.96

Alcoholic Treatment……………………..237.50

Insurance Agency Damages…….……….400.00

SV Co Comm Health………….………31,784.56

Fire Bequest……………………………1,963.38

Reg of Deeds Tech Fund…………………903.04

Emp P/R Misc W/H………………………130.54

Gary Baker opened the meeting at 8:30am

Individuals from the Courthouse offices and different entities came in to present their budgets for 2007.

Pam Bensel-County Clerk and Election

Robert Rich-Wellness Center

Connie Gold-Treasurer

Ted Heaton-Sheriff

Gene Leonard-Solid Waste, Noxious Weed and Rodent Control

Koleen Nosekabel-Clerk of District Court

Roger Lynch-Planning and Zoning

Betty Rosel-Register of Deeds

Roger Lynch came in to discuss and have the Local Environmental Protection Program Grant Agreement signed. Dave moved to accept the grant for $7,000.00 from the Department of Health and Environment. Melvin seconded. Motion carried.

Dave moved to go into executive session for land acquisition for 10 minutes from 10:20 to 10:30. Melvin seconded. Motion carried. Meeting reconvened at 10:30. No action taken.

Paula Rowden came in with information for the prescription drug plan through NACO-Andrew Goldschmidt. She explained that Bloodhart Drug is an active participant along with some Liberal pharmacies. NACO is willing to send a person, free of charge, to a meeting to learn more about the plan. Dave moved to join National Association of Counties and pay the last half of 2006 dues in the amount of $190.00. Melvin seconded. Motion carried.

Mason Dufield with United Wireless Telephone Company came in to inform the Commissioners on the wireless system for this area and nationwide services. He asked for a copy of the Alltel billing for the Sheriff’s office so he could check on how much of a savings they could make for the County. Commissioners agreed to allow Mr. Dufield to get a copy of the billing and report back with the results of the study.

Guy Rowden came in about using the John Deere lawn mower to mow the lot across the street from the courthouse. He felt since the ground was not level that it was tearing up the mower. He asked if he could use the Road and Bridge equipment to level the ground and mow. They suggested having Gene Leonard or Phillip Willis to spray the weeds instead of mowing.

Dave moved to approve the Clerk of the District Courts budget for $63,700.00. Melvin seconded. Motion carried. The budget was signed and given to Koleen.

Janice Hollis came in about building an eight foot removable extension to the Memorial Hall stage. They suggested that she check with the Fair Board about the one they have to see if it would work.

J C Cantrell came in to see if they had anything for him. He didn’t have any updates or other business for this time.

Tom Smith and Terry Maas came in to discuss the security system in both courtrooms. They brought in a quote from Williams Security of Garden City for $5,436.00. Gary moved to accept the quote from Williams Security of Garden City in the amount of $5,436.00 for security systems in both courtrooms. Dave seconded. Motion carried.

Terry Maas asked if the County has some kind of safety protection for all intersections of Second Street and the intersection at Feterita. Dave will check with J C and contact the Kansas Department of Transportation to see what safety options they might have.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

COMMISSIONERS PROCEEDINGS

JULY 11, 2006

A special meeting was called with the auditors at 9:00am on July 11, 2006 for an audit and budget workshop. Commissioner Dave Bozone, Gary Baker and Melvin Webb were present. Also present was Pam Bensel, County Clerk.

Theresa Dasenbrock and Charles Claar with Lewis, Hooper and Dick of Garden City, KS explained the 2005 County audit and reviewed the County budgets with the Commissioners. There were two budgets they had questions about before the approval and publication of the budgets.

A contract with Lewis, Hooper and Dick was approved and signed for services on budget preparation for years ending December 31, 2007, 2008, 2009, 2010 and 2011 in the amount of $3,770.00 for 2007 with a 3% increase for each subsequent year.

A contract with Lewis, Hooper and Dick was approved and signed for services on auditing the Firemen’s Relief Association financial statement for years ending December 31, 2006, 2007, 2008, 2009 and 2010 in the amount not to exceed $2,225.00 for 2006 with a 4% increase for each year.

A contract with Lewis, Hooper and Dick was approved and signed for services on auditing the Stevens County financial statement for years ending December 31, 2006, 2007, 2008, 2009 and 2010 in the amount not exceed $23,000.00 for 2006 with a 4% increase for each subsequent year.

A contract with Lewis, Hooper and Dick was approved and signed for services of the audit procedures conducted for the landfill to evaluate compliance with financial assurance regulations as required by the Kansas Department of Health and Environment for years ending December 31, 2007, 2008, 2009 and 2010 in the amount of $3,100.00 for 2006 with a 3% increase for each subsequent year.

Dave moved to adopt Resolution 06-07 expressing the property taxation policy of the Board of Stevens County Commissioners with respect to financing the 2007 annual budget for Stevens County. Melvin seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

COMMISSIONERS PROCEEDINGS

JULY 18, 2006

The Board of County Commissioners met in regular session with all members present. Also,

General…………………………….…..20,313.83

Road & Bridge….…………….………242,282.33

Building………………………….….……590.79

Airport…………………………………38,275.00

Noxious Weed…………………….……..8,723.22

SV Co Comm Health………….…………2,873.04

Fire Bequest………………………………134.00

Gary Baker opened the meeting at 8:30am.

Carl Eyman with KWORCC came in to present the county’s loss ratio information for workman’s comp.

Dave Piper, Ron McFarlane and Linda Stalcup presented the 2007 Hospital budget for $1,100,000.00. Dave explained the budget process for the hospital. He explained the reason for the increase in the budget for 2007. Since Community Health will not be bringing in revenue to the hospital, there will be a loss of around $115,000.00. After each amount was brought in by the departments the budget for 2007 ended up being the same as 2006 budget before the cut.

The Hospital Board was given $115,000.00 more than their budget so they were asked to return that amount. They asked if they would be able to keep the amount or a part of it to help with some of the unexpected bills. The Commissioners agreed to have Gary and Bob work something out with the auditors.

The Hospital – Dave, Ron and Linda – came in to discuss a situation with the EMS department. The Commissioners suggested having Dr Samer Al-Hashmi the Medical Director, Mike Schechter the Emergency Services Director and the Hospital Board get together and discuss the situation.

J C Cantrell came in to update the Commissioners on the bridge project. The state will be funding the project. The project should start in July, 2007 and will take 4 to 5 months to finish. The county agreed to open a side road for the traffic.

J C checked with the state and the money for the airport project should be received in 2 to 3 weeks.

The Commissioners and J C discussed painting strips on the roads. J C says it would be very expensive to do both the center line and the outside lines. No decision was made.

J C informed the Commissioners that he was planning on starting the dairy road next week.

The road will be 28’ wide and ½ mile long.

There was discussion about signs being put up on Second Street or rumble strips at the stop signs. No decision was made.

J C talked to Kansas Department of Transportation about putting a blinking red light on the stop sign at Feterita. He is still waiting for an answer.

Kim Harper and Gary Gold, City Commissioners, and Martin Phillips and Billy Clubb with United Prairie Ag came in to discuss closing the NW Ave Street and 1^st street to bring in a unit train project. Billy says it could be once weekly or once or twice monthly that the road or roads would be closed. It would take at least 15 hours at a time with approximately 110 cars.

Kim and Gary asked if the County would be willing to pay 100% of the dispatching cost since the levy has increased several mills to fund the city’s expenditures.

Dave moved to appoint Linda Stalcup to the Southwest Kansas Area Agency on Aging Board. Melvin seconded. Motion carried.

Dave moved to go into executive session for personnel issues for 30 minutes from11:23am- 11:53am. Melvin seconded. Motion carried. Meeting reconvened at 11:53. No action taken.

Dave moved to establish a Geographical Information Systems department to take place as soon as a director is hired. Melvin seconded. Motion carried.

Dave moved to offer $20,000.00 to the City of Hugoton for the tower and land it sits on at the Northeast corner of town. Melvin seconded. Motion carried.

Dave moved to change jury duty pay from $10.00 to $30.00 per day effective August 1, 2006. Melvin seconded. Motion carried.

Dave moved to offer the position as GIS director to Susan Schulte for $31,000.00 a year plus insurance. She will keep the sick/vacation/personal time that she has accumulated. She will start as soon as her duties at the County Clerks office are finalized. Melvin seconded. Motion carried.

Pam Bensel, County Clerk, asked to have the August 1^st meeting changed to August 2^nd due to the Primary Election being on August lst. The Commissioners agreed to change the meeting date.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

COMMISSIONERS PROCEEDINGS

AUGUST 2, 2006

The Board of County Commissioners met in regular session with members present. Also,

General…………………………….….188,245.02

Road & Bridge….…………….…….. .296,107.06

Building………………………….……..83,358.71

Airport…………………………………… 2,626.50

Noxious Weed…………………….……..20,290.94

Alcoholic Treatment………………………. 237.50

SV Co Comm Health………….………….23,402.82

Reg of Deeds Tech Fund…………………..734.24

Tom Furhmann and Jerry Stuckey came in to discuss the original tax abatement for NW Cotton Growers. The owners name has changed to Gin Holding Company, LLC d/b/a New Frontier Holding Company, LLC. In order to comply with State law and use the original tax abatement order they need Resolution 06-10 from the Commissioners amending the original owners name and changing the tax abatement to the new owner’s name. Melvin moved to have Bob write a resolution to amend the name to change to the new owners and still use the original tax abatement order on Resolution 05-12. Dave seconded. Motion carried.

Tom Fuhrmann updated the Commissioners on the new Senate and House bills.

Todd Gayer and Sherri Martin came in to talk about repairing or replacing the swimming pool. Todd said he would get a hold of the swimming pool contractor and see if they would be able to give a plan estimate or come out to visit with them. The Commissioners suggested having the County, City and Recreation Commission get together and discuss some ideas.

Commissioners discussed how much the Hospital should pay back. They suggested Bob check with Charles Claar on how to adjust the monies with the Hospital.

Robert Rich brought bids in to the Clerk’s office for air conditioning at the Wellness Center

to be opened at the August 2 meeting. There were 2 bids:

Weber Refrigeration and Heating – 4 -5.0 ton Eubank “Wall-Pac” Heat/Pumps

for $23,875.00

Lin Goode & Company – 4-3 ton 13 seer package gas/electric units with 100,000 80%

Heat

Option 1: Tempstar for $17,400.00 10 yr compressor

Option 2: Trane for $22,000.00 5 yr compressor

Dave moved to accept the low bid from Lin Goode for a Tempstar air conditioner at a cost of $17,400.00. Melvin seconded. Motion carried.

Melvin moved to go into executive session for land acquisition for 15 minutes from 10:50am to 11:05am. Dave seconded. Motion carried. Meeting reconvened at 11:05am. No action taken.

Guy Rowden came in to discuss installing cleanouts at the courthouse. Lin Goode & Co brought in an estimate that included backhoe work (Passmore Bros) and concrete work (McBride Construction) for an estimate of $1,700.00. Melvin moved to have Guy proceed with Lin Goode & Co for installing cleanouts on the eastside of the courthouse.

Dave moved to instruct the County Attorney to negotiate for the land acquisition. Gary seconded. Motion carried.

Dave went to the City Council meeting and offered them $20,000.00 for the communications tower and the land it sits on. The City accepted the offer.

Dave discussed the information that Lori Rodriguez had brought from ARI for the analysis of the renovation for the Pioneer Manor. Gary suggested having Bob call and talk with the ARI firm.

J C Cantrell came in with updates on the road projects. They will start working on the dairy road and then work on moving the access road west of town at the Stevens Industrial Addition.

J C has a proposal from a company out of Colorado to do the striping on the roads that are finished. The company is doing roads for Haskell, Morton, and Finney counties so it would be less expensive to contract the project with them.

Vincent Mancini and Ashley Fiss came in to present the new plans for the Law Enforcement Center. The jail board committee: Paula Rowden, Tom Smith, Chad Kennedy, Keith Bell, Jeff Crawford and Keith Rome came in to hear what the updates were. The approximate time to finish the project would be 1 year.

Ted Heaton came in to discuss the maintenance agreement for the 911 system. The cost would be $3,400.00 a year. He asked about putting a charge on all cell phone bills for individuals to help subsidize the cost of maintaining the 911 project. No decision was made at this time.

Keith Bell asked if Ashley Fiss was being paid by the County or by Gibson, Mancini, Carmichael and Nelson for the Law Enforcement Center project. He feels there is a conflict of interest since she is paid by the architect firm. There’s no one responsible to the people of Stevens County.

The County Clerk presented the resolution for the County Building to be updated. Melvin moved to adopt Resolution 06-08 regarding the establishment of an annual tax levy not to exceed one mill for County Building maintenance, acquisition and construction. Gary seconded. Motion carried.

Mike Howell sent the Cimarron Basin Community Corrections budget to the County Clerk’s office to be approved. Dave moved to approve the budget in the amount of $21,166.69. Melvin seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

BOARD OF CANVASSERS MEETING

AUGUST 7, 2006

The Board of Canvassers met at 9:00am to canvass the votes from the August 1, 2006 General Election. Present were Gary Baker, Melvin Webb and Pam Bensel. There were 32 Provisional Ballots and were counted. One regular advanced ballot returned in the mail on Wednesday, November 8, 2006 which was not counted. These ballots did not change the outcome of the election of the first canvass. There was no other business conducted and the Canvass Board adjourned at 11:35am.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

COMMISSIONERS PROCEEDINGS

AUGUST 15, 2006

The Board of County Commissioners met in regular session with members present. Also,

General…………………………….……31,090.06

Road & Bridge….…………….…….. .161,118.25

Building………………………….…………527.85

Noxious Weed…………………….……..16,445.09

SV Co Comm Health………….…………10,191.08

Sheriff Bequest……………………………1,465.00

Reg of Deeds Tech Fund…………………4,375.50

Gary Baker called the meeting to order at 9:00am for the Budget hearing. No one from the public showed up for the hearing. Gary closed the hearing at 9:15am. Melvin moved to adopt the purposed County budget. Dave seconded. Motion carried.

Gary talked to Jim Persinger and informed the other Commissioners that he is needing a right

of way in 18-33-37 from the county. He is offering the County a tap into the gas line in exchange for a right of way along the Railroad so he can supply Cargill and Seaboard with gas.

Dave moved to go into executive session for personnel issues and land acquisition for 25 minutes from 9:05am – 9:30am. Melvin seconded. Motion carried. Meeting reconvened at 9:30am. No action taken.

Mike Schechter, Gordon Slater and Susan Schulte came in to discuss a grant to provide wireless network, orthophotography and mapping services for the wireless 911 system. Gordon brought information which explained the grant and the county’s contribution over the next 10 years for new equipment and maintenance on existing equipment at the Sheriff’s department. He also explained parcel mapping and its software which they could do for approximately $43,500.00; however the grant will not cover it. Gordon also suggested a 25 cent surcharge on land line phones to generate funding for 911 equipment, etc. Gordon informed them that Pioneer Communications will charge a fee for lines into the office.

Dave moved to have Mike Schechter apply for the 911 grant in the amount of $165,194.00. Melvin seconded. Motion carried.

Dave moved to adopt Resolution 06-09 authorizing the imposition of a telephone user tax for the operation of an enhanced 911 Emergency telephone service with a surcharge of 25 cents. Melvin seconded. Motion carried.

The resolution will need to be published then if no one objects to the surcharge it will be approved.

Mike asked to have a letter of support sent to Governor Kathleen Sebelius on behalf of the citizens of Stevens County for the Wireless 911 Grant Funding.

Lori Rodriguez, Brandon Fox and Trevor Mangels from the Pioneer Manor came in to give an update on the maintenance of the Pioneer Manor building that need repaired. There were several items mentioned that will be mandatory by State and others that need updated, replaced or repaired.

The Commissioners informed Lori that Bob is getting in touch with ARI, Inc about doing an assessment on the nursing home.

J C Cantrell came in to ask about trading 3 semi trucks and getting bids to open at the next

Commissioners meeting on September 5, 2006. The Commissioners agreed to allow him to get bids.

Vincent Mancini and Ashley Fiss came in to explain the Law Enforcement Center drawing and computer 3 D base sketch up.

They went through the drawing and explained each detail so everyone would be aware of what will be in the center and if there needs to be any changes at this time before the bidding process starts.

Brian Ward a Mechanical engineer from Wichita, KS and Tim Lenz an Electrical and Security engineer from Wichita, KS for the project explained each item in detail in case there were changes to be made.

The bids from the contractors will be opened on September 19, 2006 at the Commissioners meeting.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

COMMISSIONERS PROCEEDINGS

SEPTEMBER 5, 2006

The Board of County Commissioners met in regular session with members present. Also,

General…………………………….……206,305.94

Road & Bridge….…………….………..192,135.62

Building………………………….…….143,263.07

Airport…………………………………… 2,626.50

Noxious Weed…………………….…..…..16,883.21

Library…………………………….….….94,031.75

Rd Machinery Fund………………….…..30,618.00

Alcoholic Treatment………………….……..237.50

SV Co Comm Health………….……………25,682.04

Reg of Deeds Tech Fund………………..…2,455.76

Richard Barnes came in to discuss the legalities of accumulating monies for the Museum. The money has been put into a CD for future land improvement. He asked if they should have done it differently. Dave suggested doing it the same as the Airport. The Clerk was asked to check with Theresa Dasenbrock.

Dave moved to go into executive session for personnel issues and land acquisition for 20 minutes from 9:10am – 9:30am. Melvin seconded. Motion carried. Meeting reconvened at 9:30am. No action taken.

J C Cantrell came in to open bids for 2-3 semi trucks. Bids were received by Peterbilt of Garden City – 2 2007 Peterbilt Model 367 – $195,970.00

2 2000 Peterbilt Model 385 – 70,000.00 trade ins

$125,970.00

3 2007 Peterbilt Model 367 – $293,955.00

3 2000 Peterbilt Model 385 – 105,000.00 trade ins

$188,955.00

Liberal Kenworth – 2 2007 Kenworth W900L Tractors – $191,920.00

2 2000 Peterbilt Model 385 – 56,500.00 trade ins

$135,420.00

3 2007 Kenworth W900L Tractors – $287,880.00

3 2000 Peterbilt Model 385 – 84,750.00 trade ins

$203,103.00

Dave moved to purchase 2 2007 Peterbilt Model 367 semi trucks for $125,970.00. Melvin seconded. Motion carried.

J C informed the Commissioners what it would cost to do the striping on 70 miles of road in the county. Straight-line Striping, Inc of Grand Island, NE presented a bid for $43,200.00. Dave moved to accept bid from Straight-line Striping, Inc of Nebraska for $43,200.00 to stripe the 72 miles of road in the County.

The Commissioners had a conference call with John Grace with ARI, Inc out of Topeka. He presented a proposal of $3,600.00 for a consulting fee to do a preliminary analysis on the Pioneer Manor. Dave moved to enter into a contract with ARI, Inc in the amount of $3,600.00 with the understanding that each Commissioner will approve the contract by the reading of it and Gary signing as Chairman of the Board. Bob will be drawing up the contract to be approved at the September 19^th meeting. Melvin seconded. Motion carried.

Ted Heaton had bids opened on a new pickup to replace a wrecked 2004 Ford Crown Victoria. The bids were from Don Trentham Ford and Riley Chev-Buick.

Don Trentham Ford 2006 Ford F150 4×4 Ext Cab $24,725.00

2006 Ford F150 4×4 4 door $25,725.00

2007 Ford F150 4×4 Ext Cab $25,625.00

2007 Ford F150 4×4 4 door $27,485.00

Riley Chev-Buick 2006 Chev Silverado 1500 Ext Cab $31,425.00

Less discount 7,068.00

$24,357.00

2006 Chev Silverado 1500 Crew Cab $32,645.00

Less discount 6,970.00

$25,675.00

2007 Chev Silverado 1500 Ext Cab $31,105.00

Less discount 5,705.00

$25,400.00

2007 Chev Silverado 1500 Crew Cab $32,810.00

Less discount 5,910.00

$26,900.00

Dave moved to accept the low bid from Riley Chev-Buick a 2006 Chev Crew Cab for $25,675.00. Melvin seconded. Motion carried.

The Commissioners discussed the salary raise with Ted. They decided the time to make decisions for raises are in December.

Neal Gillespie came in to get a road maintenance and easement agreement signed for Jeff Schlichting concerning the Wind farms.

Neal will check with Great Plains Development on grants to help fund the roads dealing with the ethanol plant.

Pam Bensel asked about having all non-elected County employees that do not turn in a time card, fill out a form showing the days carried over from the year before and all vacation, sick and personal days taken for that pay period.

Dave suggested having Pam write a letter to this effect and have the Commissioners sign it and send it to the non-elected employees.

Dave moved to put Robert Johnson on the payroll as County Counselor for $36,000.00 a year plus benefits starting October 1, 2006. Melvin seconded. Motion carried.

Vincent Mancini and Ashley Fiss came in to answer questions for contractors that are interested in bidding on the Law Enforcement Center project.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

COMMISSIONERS PROCEEDINGS

SEPTEMBER 19, 2006

The Board of County Commissioners met in regular session with members present. Also,

present were Bob Johnson, County Counselor, Pam Bensel, County Clerk and Susan Schulte, Deputy County Clerk. Minutes of the last meeting were read and approved. County vouchers were reviewed and approved and the clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:

General…………………………….……40,658.33

Road & Bridge….…………….………..54,164.88

Building………………………….……….1,260.03

Airport………………………………….37,791.61

Noxious Weed…………………….…..…12,590.05

SV Co Comm Health………….…………..2,649.97

Sheriff Bequest……………………………524.47

Fire Bequest………………………………. 65.00

Dave moved to go into executive session for possible litigation with Dave Hetrick and Theresa Dasenbrock of Lewis, Hooper and Dick and Pam Bensel for 35 minutes from 8:55am – 9:30am. Melvin seconded. Motion carried. Meeting reconvened at 9:30am. No action taken.

Dave moved to go into executive session for land acquisition for 15 minutes from 9:35am – 9:50am. Melvin seconded. Motion carried. Meeting reconvened at 9:50am. No action taken.

Neal Gillespie came in to discuss the different grants available for the truck route and swimming pool.

Gary moved to appoint Dave as voting delegate for the KAC Conference with Melvin as 1^st Alternate. Melvin seconded. Motion carried.

Dave moved to appoint Gary as the voting delegate for KCAMP with Melvin as 1^st Alternate. Melvin seconded. Motion carried.

Dave moved to appoint Gary as the voting delegate for KWORCC with Melvin as 1^st Alternate. Melvin seconded. Motion carried.

Robert Rich came in to talk about Community Service. Dave suggested fixing a schedule for the individuals to sign up for work, making a list of projects, making a list of equipment needed and a list of rules to follow, and then bring these items back to the Commissioners at the next meeting on October 3, 2006.

Bob brought in Resolution 06-09 authorizing the imposition of a telephone user tax for 911. He suggested asking Mike Schechter if the resolution needed to be published.

Ted Heaton came in to inform the Commissioners he was having TEMS training for the County Deputies to become 1^st responders. Joy Lewis will be doing the training and it will take 3 to 4 months.

J C Cantrell came in to inform the Commissioners that Rob Sosa talked to him about a broken windshield caused by loose gravel on the road. Commissioners said that the county is not responsible for the replacing of the windshield.

J C requested the $155,000.00 that was taken out of his 2006 budget to be added back in so he could finish paying 2006 bills without going over his budget.

J C informed the Commissioners that the 11 miles of road work on depot road, west of town, cost $132,806.60.

Vincent Mancini opened & read bids from the following general contractors as follows:

Bohnert Dick McBride

ALTERNATES Construction Construction. Construction

Base Bid 5,297,000.00 4,967,700.00 5,281,500.00

Time for

Performance 475 days 575 days 575 days

Alt #1 56,853.00 47,500.00 62,500.00 detention

Equipment

Alt #2 21,413.00 8,000.00 23,500.00

Installation

of detention

Equipment

Alt #3 13,000.00 61,850.00 14,000.00

Floor finish

Jail area

Alt #4 88,834.00 18,440.00 18,500.00

Wall/ceiling

Finish in

Jail area

Alt #5 5,600.00 6,200.00 6,500.00

Flag Poles

Alt #6 33,385.00 7,000.00 7,000.00

Graffiti

Resistant

Coating

Alt #7 16,000.00 16,650.00 16,900.00

Snow Melt

Alt #8 1,000.00 1,525.00 (2,600.00)

Small Emblem DEDUCT

Alt. Material

TOTAL BID $ 5,533,085.00 $ 5,134,865.00 $ 5,427,800.00

SUBCONTRACTORS:

P.C. Wafflecrete Stresscast Stresscast

Det. Chief Sweeper Chief

Elev Otis Otis Otis

Mechanical Glassman Central Mechanical Glassman

Electrical Davis Davis Davis

S.C. Simplex Davis Simplex

He also presented a bid from Kansas Correctional Industries for the Detention Equipment

with either powder coat finish totaling $28,511.28 or with KCI Enamel Finish totaling

$23,984.28.

Dave moved to accept Dick Construction Base Bid with alternate numbers 2 thru 8,

thus rejecting alternate #1. Melvin seconded. Motion carried.

Melvin moved to accept the Kansas Correctional Industries bid with the powder coat finish

totaling $28,511.28. Dave seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

COMMISSIONERS PROCEEDINGS

OCTOBER 3, 2006

The Board of County Commissioners met in regular session with Dave Bozone and Gary Baker present. Also, present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. Minutes of the last meeting were read and approved. County vouchers were reviewed and approved and the clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:

General…………………………….……40,658.33

Road & Bridge….…………….………..54,164.88

Building………………………….……….1,260.03

Airport………………………………….37,791.61

Noxious Weed…………………….…..…12,590.05

SV Co Comm Health………….…………..2,649.97

Sheriff Bequest……………………………524.47

Fire Bequest………………………………. 65.00

Dave moved to go into executive session for land acquisition for 15 minutes from 8:50am – 9:05am. Gary seconded. Motion carried. Meeting reconvened at 9:05am. No action taken.

Bob is checking with Pioneer Communication about moving the telephone pole on the land at 5^th and Monroe before starting the new Law Enforcement Center project.

Robert Rich brought in a time schedule and different projects to use for the Community Services clients.

Robert brought in a check from the Myrtle Parsons Trust in the amount of $15,000.00 to be used for buying 2 treadmills at the Wellness Center.

Lori Rodriguez came in to inform the Commissioners that the boiler at the Pioneer Manor needed to be replaced. She had a bid from Lin Goode to replace the boiler. The Commissioners explained the bid process and asked that she get more bids.

She informed them of some other items at the Manor that needed repaired. They told her if there were bills that related to the repairing of the building or sidewalk she could turn them into the Clerks office to be paid out of the Building Fund.

Debbie Nordling came in to discuss the Economic Development Board members. She explained that she would be interested in serving on the board. She has a passion for the current businesses on Main Street and has different project ideas to help the beautification and growth of the community.

J C Cantrell came in and Commissioners asked him about the road work at the Hugoton Industrial area, east of town.

Ruthie Winget came in to talk about the swimming pool. She suggested having an indoor pool at the Wellness Center.

Gary moved to appoint Dave Bozone as the liaison for the Board of Commissioners to make decisions on the Law Enforcement Center project up to $7,500.00. Anything over the $7,500.00 will be brought to the Board for a decision. He will receive mileage reimbursement for the trips to town. Dave seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

COMMISSIONERS PROCEEDINGS

OCTOBER 17, 2006

The Board of County Commissioners met in regular session with all members present. Also, present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. Minutes of the last meeting were read and approved. County vouchers were reviewed and approved and the clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:

General…………………………….……37,316.90

Road & Bridge….…………….………..20,196.66

Building………………………….…….47,217.26

Noxious Weed…………………….……..…121.78

Wellness Center Bequest………………19,460.00

SV Co Comm Health………….…………..1,508.07

Sheriff Bequest……………………………730.94

Reg of Deeds Tech Fund………………….216.72

Dave moved to allow the County employees to be off the Monday before Christmas, 2007. Melvin seconded. Motion carried.

Gary discussed purchasing a projector for the Memorial Hall. Briar & Hale of Liberal no longer has this type of equipment. He checked with Palace Computer of Garden City and they will send a bid for a projector.

Commissioners received a letter from Bob Johnson concerning a Release of First Option to Purchase on the sale of property to Jim Moss owned by Cactus Roofing in the Industrial Park west of town. An agreement has to be signed by the Commissioners to allow someone else to purchase the property. Melvin moved to sign the Release of First Option to Purchase. Dave seconded. Motion carried.

The Commissioners asked Bob how the situation with the Pioneer Communications telephone pole on the property for the Law Enforcement Center was coming along. He was waiting on a reply from their attorney.

A bill was presented to the Commissioners on a 2007 Support Renewal from Nex Tech for Stevens County in the amount of $12,039.00 plus a homestead tax software program in the amount of $60.00 totaling $12,821.00. Dave moved to approve the service for the support system on the AS 400 system. Melvin seconded. Motion carried.

Susan came in to discuss a workstation for the GIS office. The Commissioners said she needed to get bids.

Paula Rowden came in to discuss the prescription cards for the new program that is being offered at Community Health. She asked if they were going to be the primary agent to hand out the cards to the appropriate individuals. The Commissioners agreed that the Community Health Office would be the primary agent. The services will be provided to adults and children.. Bob will review the contract from NACO for this program.

Paula explained the revenues and expenses of the department and the difference being

$50,807.61. She asked if the amount that the hospital refunded could be transferred into the Community Health account to finish this year. Dave moved to use the undesignated funds in general to transfer $63,400.00 into the Community Health budget. Melvin seconded. Motion carried.

Paula explained the WIC program on how it works and what the county can do for the individuals through this program.

Paula explained a Farm Workers program that they hand out vouchers to the qualified families for clinic care. This will help with income for the clinic.

Paula asked about one more program to provide for the community. The program is a Family Planning Clinic. It provides several different options for the women. She will be asking for help from the Myrtle Parsons Trust. Melvin moved to add this new program to the Community Health Department. Dave seconded. Motion carried.

Paula asked if she could get a license for the Stevens County website to put all the Community Health Care programs on the site so the individuals will know what services the department has to offer. The Commissioners agreed to allow her to get a license.

J C Cantrell came in to discuss Road and Bridge work. He explained that Dick Construction came to him and asked if the County could haul the dirt out when they start digging the basement of the Law Enforcement Center. The Commissioners agreed to allow them to haul the dirt.

Ted Heaton came in to explain the veterinarian bill.

Ted checked with Snyder Radio to see if they would honor their contract bid for the new Law Enforcement Center and they agreed to honor the contract. Dave moved to accept the bid from Snyder Radio. Melvin seconded. Motion carried.

Marlin and Darin Heger with Circle H and Brian Hemann came in to discuss changing a gravel road into asphalt. They are the only supplier hauling grain into the MasCow Dairy. The Commissioners agreed to gravel/rock the road at this time.

Lori Rodriguez, Pioneer Manor Administrator, Brandon Fox and Trevor Mangels, maintenance crew and Karen Reynolds, Larry Bradford, Greg Kubin, Dale Sutton, members of the Pioneer Manor board came in to discuss maintenance problems with the Manor. Lori explained there are several different areas that the Fire Marshall reported that needed tended to at this time. The Commissioners said get bids and start working on the projects in question.

Jack Rowden, Neal Gillespie and Gary Gold came in to present a drawing for a new assisted living project. They feel this is the next project that Stevens County to look at.

The Commissioners discussed buying land east of town from Greg Morris for $151,150.00. Melvin moved to accept a contract from Greg Morris to buy this property. Gary seconded. Dave opposed. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

COMMISSIONERS PROCEEDINGS

NOVEMBER 3, 2006

General…………………………….….201,510.28

Road & Bridge….…………….………204,015.42

Building………………………….………5,055.19

Airport…………………………………..2,636.50

Noxious Weed…………………….………6,542.10

Alcoholic Treatment………………………237.50

SV Co Comm Health………….…………20,803.80

Fire Bequest………………………………. 331.07

Reg of Deeds Tech Fund…………………..716.07

Dave presented a change in the underground pipeline system for the Law Enforcement Center from cast iron to pvc pipe.

Dick Construction asked Dave Bozone for a price quote for the use of gravel at his pit. He gave them a quote and suggested checking with the Road and Bridge Department for a price of the County’s gravel.

Gary moved to have the telephone pole in front of the Law Enforcement site moved from the present location and set by the Pioneer Communication building. The County agreed to pay for having the pole moved and not to exceed the cost of $12,000.00. Dave seconded. Motion carried.

Bob Medina from the Bureau of Waste Management and Roger Lynch came in to discuss illegal dumping at Moscow. Bob talked about a clean up program offered by the KDHE that will pay up to $10,000.00 per site for having it cleaned up. They will pay 100% for the clean up of tires and the State will pay to have a fence put up around the property if the notification is filled out and sent in to KDHE. Dave moved to participate in the clean up program with KDHE. Gary seconded. Motion carried.

Robert Rich came in to discuss getting a 45’ to 50’television set to use at the Wellness Center for aerobics. He checked and the cost will be around $2,000.00 for the television, dvd player and having it mounted. They asked him to check around and get some other prices.

The Commissioners asked him how the Community Service program was doing with the new set of rules and regulations. He felt it was doing a lot better. The individuals seemed to be cooperating better.

Jerry Stuckey brought in another resolution on the cotton gin. The Board of Tax Appeals needed to have an exhibit A attached stating the description of the building on the property. Gary moved to adopt Resolution 06-12 pertaining to the exemption of land, improvements and personal property on the Cotton Gin. Dave seconded. Motion carried.

Jerry discussed the using of 2-4-D pesticide. He visited with Grant, Morton, Stanton and Seward counties. He is a representative of the KS Cotton Growers Association and discussed about the farmers spraying 2-4-D and when the wind changed it blew the pesticide on other sections of crops damaging them. He talked about a resolution to the KDA changing the regulations on damages of other property from the 2-4-D. He asked if the county would ban the spraying of the chemical from May 15 to September 15 each year. Dave remarked he didn’t feel that the Commissioners could make that decision for all the farmers in Stevens County.

Sherri Martin came in to discuss the consolidation of the Morton/Stevens County Conservation Districts. The office would still be in Stevens County. She was not sure how some things would be worked out at this time but wanted to be sure the Commissioners were aware of the upcoming changes.

Don Trentham, Glen Gaskill and Jeremy Reeder of the Golf Course board came in to discuss possible funding from the County. The board is in the process of extending the golf course from a 9 hole to an 18 hole course. They have already purchased the land and have the water rights but need additional funding to help with the greens. They presently are receiving an approximate budget of $190,000.00 from the City of Hugoton. They are asking if the County would consider funding $50,000.00 a year. It will take approximately 2 years to complete the new part of the course if there is funding for it. They estimated a cost of $400,000.00 to $600,000.00 each year to keep the course in shape. Gary and Dave decided all the Commissioners needed to talk this over before a decision could be made.

John Wire with Great Plains Development came in to ask Stevens County to continue with the membership with Great Plains Development. He informed the Commissioners about different grants that could be used for certain projects. He also talked about the Strategic Plan and Enterprise Zone. He is working with Neal on these plans.

Gary moved to approve the membership with Great Plains Development, Inc. Dave seconded. Motion carried.

J C presented a certificate for a right of way clearance from the KS Dept of Transportation for a bridge in Stevens County that will be worked on next year.

J C discussed graveling the road for Heger’s to haul grain into the MasCow dairy. He presented a cost for gravel and asphalt. Dave moved to gravel the road at a cost of $39,940.00. Gary seconded. Motion carried.

Ashley Fiss and Vincent Mancini came in to discuss the Pioneer Manor. Vincent presented plans on how to comply with the State requirements.

Dave moved to hire Gibson, Mancini, Carmichael & Nelson along with Fiss Architect to report on the specific requirements to comply with the State such as: electrical, mechanical, plumbing and ADA.

Ashley Fiss submitted a proposal for a swimming pool project.

Gary moved to engage with Fiss Architect to hire Bohl & Associates Pool Consultants to check the needs and cost of repairing the present pool or building a new one.

Dave moved to appoint a committee to search out the necessity and cost of an assisted living project with Jack Rowden being the chairman. Gary seconded. Motion carried.

Susan presented bids for a desk unit for the GIS Department. There were three bids:

Liberal Office Machines $8150.00

Southern Office Supply $7640.10 and $8235.50

Correctional Facility $6343.47

Dave moved to accept the low bid from the Correctional facility at $6343.47. Gary seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

BOARD OF CANVASSERS MEETING

NOVEMBER 10, 2006

The Board of Canvassers met at 9:00am to canvass the votes from the November 7, 2006 General Election. Present were Gary Baker, Dave Bozone, Melvin Webb and Pam Bensel. There were 41 Provisionsal Ballots and were counted. One regular advanced ballot returned in the mail on Wednesday, November 8, 2006 which was not counted. These ballots did not change the outcome of the election of the first canvass. There was no other business conducted and the Canvass Board adjourned at 11:35am.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

COMMISSIONERS PROCEEDINGS

NOVEMBER 14, 2006

General…………………………….…..10,117.78

Road & Bridge….…………….…………9,470.63

Building………………………….…….10,915.45

SV Co Comm Health………….…………..3,930.38

Paula Rowden came in to give updates on each of the different grants and how each department was progressing.

Paula brought in contracts for the Public Health Preparedness and the SW KS Health Initiative programs. Melvin moved to accept the contracts for the Public Health Preparedness and the SW KS Health Initiative programs. Dave seconded. Motion carried.

Paula informed them that they had run out of car seats. They need $8000.00 for start up cost on the Family Planning program and she will be sending a letter to the Myrtle Parsons Trust asking for a donation. State Farm is willing to match funds.

Lori Rodriguez with the Pioneer Manor came in with an update on different issues. She had estimates for plumbing and the sprinkler system. She felt if they kept the State and Fire Marshall informed on the progress then they would work with the time frame needed.

Dave Bozone presented a list of individuals that were willing to serve on an assisted living board committee. ( Marion Wolf, Catherine Ellsaesser, Roger James, Roy Walkemeyer, Celain Day, Paula Rowden, Linda Harvey, Lee Isaac, Jack Rowden and Grace Wheeler. Dave moved to appoint the list of names to the committee with Jack Rowden as the chairman. Melvin seconded. Motion carried.

Gary Baker is presently serving on the Southwest Guidance Center board. He no longer wants to serve on this board. Melvin moved to appoint O D Littrell to the Southwest Guidance Center board effective on his swearing in, January 10, 2007. Dave seconded. Motion carried.

Pat LeClerc with Blue Cross – Blue Shield presented a new insurance policy plan for the County. Dave moved to accept Option 1 plan. Melvin seconded. Motion carried.

Pat said that someone would be contacting the County to set a meeting to explain the new policy for the employees and their spouses.

J C Cantrell came in to discuss the road project to the Circle H Farms corn mill. He reported the all weather road is finished.

J C informed the Commissioners that Dick Construction is buying sand from the Road & Bridge Department.
Tom Fuhrmann came in to discuss severed and attached minerals. He asked if they wanted to take the minerals off of the tax roll. He explained about the Board of Tax Appeals situation with Keith Farrar. He felt the minerals should be put back on Farrar’s statement and let him reapply with the Board of Tax Appeal or remove all minerals off of the tax roll.

Charles Claar came in to explain the IRS audit results. Dave moved to accept the IRS proposal on the back taxes of $46,894.18. Melvin seconded. Motion carried.

The Commissioners discussed the quote from Palace Computer Center on a projector for the Memorial Hall. Gary said there would need to get Hancock to put an electrical plug put in the ceiling. Dave moved to accept the quote from Palace Computer Center for a projector, delivery and installation charges in the amount of $4785.78.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

COMMISSIONERS PROCEEDINGS

DECEMBER 5, 2006

General…………………………….……251,087.43

Road & Bridge….…………….………..126,792.80

Building………………………….………19,788.75

Noxious Weed…………………….……….7,475.61

Alcoholic Treatment…………………….…237.50

SV Co Comm Health………….………….26,433.88

Airport…………………………………….2,626.50

Paula Rowden came in to update the Commissioners on the November activities for the Community Health Department.

She informed them that she sent a letter to the Myrtle Parsons Trust for the purchase of car seats.

She asked about the 2006 budget for the Community Health.

Paula discussed the evaluations for the employees of the Community Health Department.

J C Cantrell came in to discuss the Road & Bridge budget.

Dave moved to pay the Road and Bridge and Community Health Department deficient for the remainder of 2006 out of the General fund. Melvin seconded. Motion carried.

J C asked if it was correct allowing the gas companies to use the right of way to lay a line.

Robert Rich discussed the purchase of a television set for the aerobics class at the Wellness Center. Dave moved to allow Robert to purchase the television set after the bills are paid in December providing there is money left in the budget.

Ron McFarlane came in to discuss Hospital personnel. Dave moved to go into executive session with Ron McFarlane for personnel for 15 minutes from 10:33am – 10:48am. Also O D Littrell was included in the session. Gary seconded. Motion carried. Meeting reconvened at 10:48am. No action taken.

Ted Heaton came in to inform the Commissioners that a stool in the back part of the jail needed replaced. He is unable to get parts for the old stool.

Gary discussed that Smith and Pineger were trying to get the Railroad upgraded through Johnson. They want to talk to the Commissioners in Morton, Grant and Stevens about getting a four county project started.

Gary moved to go into executive session for land acquisition for 15 minutes from 11:07am – 11:15am. Also O D Littrell was included in the session. Gary seconded. Motion carried.

Commissioners came out of executive session at 11:15am and Gary moved to go back into executive session for another 15 minutes. 11:20am – 11:35am. Dave seconded. Motion carried.

Meeting reconvened at 11:35am.

Ashley Fiss came in to discuss the swimming pool. Bohl & Associates brought in a contractor to review the swimming pool. Ashley presented the suggested plans from the contractor. Sherry Martin set in on the discussion and presented her thoughts on fixing the present pool and building a new one. She feels the cost could be kept to a minimum even if there is a new one built.

Melvin moved to appoint Dave to sign all County paperwork for the FSA office and Ag First Insurance. Gary seconded. Motion carried.

The County Clerk was instructed to send a letter of appointment to each of these entities.

Dave moved to pay each full time county employee that shows for the BC-BS meeting the amount of time the insurance meeting last on Tuesday, December 5 at 4:30pm in the Memorial Hall. Melvin seconded. Motion carried.

Neal Gillespie came in to ask for a letter of support for the wind farms to the Empire District Electric Company in Joplin, MO.

He asked for a Resolution of support for the Sunflower Electric Power Corporation plant.

Gary moved to go into executive session for personnel for 15 minutes from 1:40pm – 1:55pm. O D Littrell was included in the session. Dave seconded. Motion carried. Meeting reconvened at 1:55pm.

Gary asked the County Clerk to call the Hugoton Hermes to inform them of a meeting with Doug Smith of Pineger and Smith on Wednesday night at 7:00pm in the Commissioners room.

Dave moved to reappoint David Self to the Economic Development Board. Melvin seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

COMMISSIONERS PROCEEDINGS

DECEMBER 6, 2006

A special meeting was called by Gary Baker, Chairman of the County Commissioners for December 6, 2006 at 7:00pm in the Commissioners regular meeting room. All members were present including the newly elected Commissioner, O D Littrell. Also present was Pam Bensel, County Clerk and Don Goering, Hugoton Hermes publisher.

Douglas Smith of Pineger and Smith Associates, Inc a law firm representing the KS Legislative Policy Group, met with the commissioners to discuss about building an economic group in SW Kansas. The counties involved would be Stevens, Morton, Stanton and Grant. He was giving a proposal of Economic growth.

He reviewed the railroad line with Stanton County Commissioners and also presenting the ideas with Grant, Stevens and Morton Counties. The Counties need to form a coalition to combine all the resources together to make the project work.

The structure of work involves each county receiving benefit from the valuation of the economic development project. The host county would be receiving a larger percentage and the remaining counties splitting the other percent. If each of the counties would be in agreement to explore the economic development project then Pineger and Smith would be willing to continue the negotiation and present this to the Legislature for approval.

The Commissioners agreed to have Douglas Smith continue with the project.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

COMMISSIONERS PROCEEDINGS

DECEMBER 19, 2006

General……………………………..…..10,117.78

Road & Bridge….…………….…..……34,598.89

Building………………………….…….98,991.06

Noxious Weed………………………….…189.60

SV Co Comm Health………….…………..8,697.20

Sheriff Bequest……………………………520.54

Sheriff-Concealed Carry………………….600.00

Reg of Deeds Tech Fund…………….…6,216.88

Dave moved to go into executive session for personnel issues for 10 minutes from 9:00am – 9:10am. Melvin seconded. Motion carried. Meeting reconvened at 9:10am. No action taken.

Ted Heaton brought in the personnel evaluations for the sheriff’s department for raises in 2007.

Ted Heaton came in with bids for 2 – 2007 pickups. The bids were from Don Trentham Ford

2007 150 4X4 Super Cab pickup $32,445.00

trade in 2004 Crown Victoria 19,000.00

$13,445.00

2007 150 4X4 Super Cab pickup $32,445.00

trade in 2004 Crown Victoria 17,000.00

$15,445.00

and Riley Chevrolet Buick, Inc

2-2007 Chevrolet Silverado 1500 4WD Ext Cab pickup $61,420.00

trade in 2-2004 Crown Victoria 20,191.00

$41,229.00

Melvin moved to accept the bids from Don Trentham Ford for the 2 – 2007 150 4X4 Super Cab pickups with 2 – 2004 Crown Victoria as trade ins at a cost of $13,445.00 and $15,445.00. Dave seconded. Motion carried.

J C Cantrell brought in the personnel evaluations for the Road & Bridge department for raises in 2007.

J C brought in the cost amount of the asphalt plant for the year.

Dave moved to go into executive session with J C for personnel issues for 10 minutes from 9:50am – 10:00am. Melvin seconded. Motion carried. Meeting reconvened at 10:00am.

Robert Rich brought in the personnel evaluations for the Wellness Center department for raises in 2007.

Betty Rosel brought in the personnel evaluation for the Register of Deeds office for raises in 2007.

Paula Rowden came in to inform the Commissioners on the Community Health Department. The Department was awarded a grant and she had the grant papers for the Chairman to sign.

Gary asked if she felt it necessary to get all department heads together for an informational meeting on bio-terrorism. She felt that would be important and also having a mock event could be beneficial.

Paula asked if they would want her to evaluate the 2007 budget for the Community Health Department. The Commissioners discussed amending the 2007 budget if necessary.

Mike Schechter came in to discuss the firemen’s pay. He asked to raise it:

From $15.00 for the 1^st hour to $17.50

7.50 each hour after to $8.00

Melvin moved to pay the firefighters $17.50 for the 1^st hour and $8.50 for each hour after. Dave seconded. Motion carried.

Mike asked if he could apply to be on the Kansas Incident Management Team. He would come in and assist during any incident within the State for a two year period. Melvin moved to allow Mike to apply to be on the Kansas Incident Management Team. Dave seconded. Motion carried.

Mike informed them that Matt Mercer from Homeland Security asked about using the County’s radio tower if necessary. If they decide to use the tower the Commissioners would need to look at the agreement before making a decision.

Gary moved to go into executive session with Dr Kevin Cuccinelli for land acquisition for 29 minutes from 11:31am – 12:00pm. Dave seconded. Motion carried.

Gary moved to go into executive session for an additional 10 minutes. Dave seconded. Motion carried.

Lori Rodriguez came in with John Grace from Aging Research Institute to discuss a presentation on a preliminary report for the Pioneer Manor. Also present were members of the Pioneer Manor board- Karen Reynolds, Dale Sutton, Walter McClure and Larry Bradford.

Tom Fuhrmann brought in the personnel evaluations for the Appraisers office for raises in 2007.

Gene Leonard brought in the personnel evaluations for the Noxious Weed and Landfill Departments for raises in 2007. Gene explained that he had not given Danny Skinner the correct raise for the time before. So he was asking for a different amount for Danny.

Dave moved to give Noxious Weed and Landfill employees at 3.5% raise for 2007 with the exception of Danny Skinner raising him to $11.50 an hour. Melvin seconded. Motion carried.

Dave moved to give Ted Heaton a 5% increase instead of 3.5%. Melvin seconded. Motion carried.

The 2007 raises were discussed. Dave moved to give a 3.5% raise for 2007 to all full time County employees. Melvin seconded. Motion carried.

Dave mentioned inviting the Museum employees and board to the Christmas party for 2007.

Dave moved to appoint Phillip Norton as West Center Township Trustee to replace Glen Gaskill.

Melvin seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman

COMMISSIONERS PROCEEDINGS

DECEMBER 28, 2006

General………………………………..215,812.81

Road & Bridge….…………….…..…..127,595.36

Building………………………….………3,398.71

Noxious Weed………………………..…8,815.42

SV Co Comm Health………….…………26,121.92

Employee’s P/R Misc W/H…………………95.58

Airport…………………………………..2,626.50

Neal Gillespie came in to discuss the ice storm and the affect it had on the community. He was asking about declaring Stevens County a disaster area. The State Emergency department had called early and reported there has to be at least 3.2 million dollars of damage to declare a disaster.

Ted Heaton came in to discuss hiring another officer, Sheldon Shuck from the City of Hugoton, as of January 2, 2007. He asked if the Commissioners would waive the County’s BC-BS 30 day waiting period. Dave move to waive the 30 day waiting period on the new employee, Sheldon Shuck. Melvin seconded. Motion carried.

Ted brought in the 2006 encumbrance letter for the Sheriff’s office. Dave moved to approve the encumbrance letter for 2006 funds with the exception of the purchase of Sheldon Shuck contract with the city for $9520.23 which has already been paid. Melvin seconded. Motion carried.

Roger Lynch came in to discuss the wind farm project. He explained the regulations and the County will need to hold off on the publication until the project is further along.

Roger discussed the clean up program with KDHE for the Moscow area. Bob Medina called and the state is ready to start with the clean up. Roger has started the necessary paperwork for the project at Moscow on Shawnah Dorsey’s property.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ________________________________

Gary Baker, Chairman