2005 Commissioner Meeting Proceedings

COMMISSIONERS PROCEEDINGS

JANUARY 4, 2005

The Board of County Commissioners met in regular session with all members present. Also, present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. Minutes of the last meeting were read and approved. County vouchers were reviewed and approved and the clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:

General………………………………….379,973.17

Road & Bridge…………………………160,709.16

Building……………………………………..185.00

Employees Benefit………………………121,370.00

Noxious Weed……………………………33,222.73

Airport…………………………………….2,550.00

Gary moved to have Citizens State Bank as the bank depository for Stevens County. Melvin seconded. Motion carried.

Gary moved to have the Hugoton Hermes as the official newspaper for Stevens County. Melvin seconded. Motion carried.

Melvin moved to keep the meeting days and time the same. The day and time will be 1^st and 3^rd Tuesday at 8:30am. Dave seconded. Motion carried.

Melvin moved to appoint Dave as Chairman. Gary seconded. Motion carried.

Gary moved to appoint Melvin as Vice Chairman. Dave seconded. Motion carried.

Pam Bensel, County Clerk, presented the GAAP Waiver Resolution # 05-01. Dave moved to adopt the GAAP Resolution #05-01. Melvin seconded. Motion carried.

Dave moved to buy Verna Kay McQueen a watch for retirement. Gary seconded. Motion carried.

Carolyn Garza asked about buying a new vacuum cleaner and taking the old one to the Extension Office. Dave talked to Gary Gold and he said they could buy one for the Extension Office and the courthouse will keep the other one.

Robert Rich, Dr. Rodrick Heger and Celain Day came in to discuss financing a Health Program that is being initiated at the Hugoton Clinic and Wellness Center. Individuals will fill out the paper work at the Hugoton Clinic. A point system is being used for the program and individuals will meet once a month to record their changes. The businesses will be donating prizes as sponsors. The Stevens County Hospital has budgeted $2000.00 for the program. Dr. Heger asked if the County would help support the Health Program in the amount of $3000.00. The Commissioners asked what they needed. Dr. Heger suggested a scale for using at the Wellness Center, monies for a trip for the winner, t shirts, literature, advertisement, etc. The Commissioners suggested bringing in the cost of a scale and then they would decide what amount would be donated.

Judge Tom Smith came in to discuss his ideas for the building of a new jail. The committee will be meeting on Tuesday, January 11, 2005 at 7:00pm in the basement of the Hospital to gather ideas for the project.

The swearing in of new/old officers will be at 10:00am on January 10, 2005 in the Memorial Hall.

J C Cantrell reported on the Road and Bridge 7 year projected equipment trade off schedule. He asked if he could inquire on two bids for a new truck. The Commissioners agreed to take bids at the next meeting.

J C is waiting on the weather so they can put the approach in on Gary Gold’s lot west of town.

Neal Gillespie came in about tax abatement for the Great Plains Gas Impression. Bob will draw up a tax abatement resolution for the next meeting.

The Commissioners went over the encumbrance letters from different entities.

County Clerk – $10,000.00

EMS – $8,257.00

District Court – $3,000.00

Solid Waste – $68,000.00

4-H – $1,200.00

Gary moved to approve the encumbrance letters from the different entities. Dave seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JANUARY 18, 2005

General………………………………….24,073.15

Road & Bridge………………………..259,084.64

Noxious Weed……………………………..158.32

Reg of Deeds Tech Fund………………..1,109.04

Employees P/R Misc W’H…………………25.66

Dave moved to give $3000.00 less the cost of the scales for the Wellness Center/Hugoton Clinic Health Program. The scales will be housed at the Wellness Center. Melvin seconded. Motion carried.

Gary moved to reappoint Jack Rowden for a (4) four year term to the Economic Development Board. Melvin seconded. Motion carried.

Pioneer Communications is asking for a (3) three year easement for construction and maintenance of telephone facilities along the airport. Pioneer Communications will bring the request to the next Commissioners meeting.

Ted Heaton asked to solicit bids for another pickup. The bids will be opened on Feb 1, 2005 at 9:30am.

Ted Heaton discussed his sick leave and vacation time. The Commissioners told him the policy manual would allow him to be paid for 45 days of the 90 days he has earned for sick leave and 18 days of vacation.

Ted informed the Commissioners that he hired Mike Akins from Morton County on January 22, 2005. The waiting period for BC-BS will be waived and it will start immediately.

Dave moved to pay a 3 year service agreement for maintenance on the AS400 to Infinitec. Gary seconded. Motion carried.

J C Cantrell opened bids for a new truck. There were two bids:

Peterbilt of GC – Joe Moss $88,165.00

21,000.00 trade in – Mack

$67,165.00

Kenworth – Travis Apsley $92,682.00

10,650.00 trade in – Mack

$82,032.00

Melvin moved to accept the bid from Peterbilt of GC –Joe Moss at a price of $67,165.00.

Dave seconded. Motion carried.

J C received a letter from Earles Engineering stating that is would be more profitable if the County would hire a Construction Company to do the project at the Airport. Melvin moved to have the Airport project bid out by a Construction Company. Dave seconded. Motion carried.

Melvin moved to pay for Verna Kay’s retirement reception out of the General Fund. Monies will be transferred from the Diversion Fund to cover the cost. Gary seconded. Motion carried.

Brian Burton with Nex Tex presented the cost of a program for a total network security system with internet options and antivirus protection for the computers within the courthouse. Gary moved to accept the total network security system. Dave seconded. Motion carried.

Gilmore and Bell sent two resolutions for the construction of the Emergency Room entrance at the Stevens County Hospital and the offering for Sale of General Obligation Bonds at zero percent interest.

Gary moved to approve Resolution 05-02 for the construction of the Emergency Room entrance at the Stevens County Hospital. Dave seconded. Motion carried.

Dave moved to adopt Resolution 05-03 authorizing the offering for Sale of General Obligation Bonds at zero percent interest for the Emergency Room entrance at the Stevens County Hospital. Melvin seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

FEBRUARY 1, 2005

General………………………………..447,424.36

Road & Bridge………………………..129,651.30

Building……………………………………574.72

Noxious Weed…………………………..7,153.89

Airport…………………………………..2,550.00

Insurance Agency………………………34,935.83

Melvin will ask Greg Kubin what the cost of putting cable television in the Alzheimer unit at the Pioneer Manor.

Gary moved to adopt changing the KLPG by-laws, for the term of an officer, from a 1 year to a 2 year term. Melvin seconded. Motion carried.

Melvin moved to appoint Dave as the alternate KLPG officer. Gary seconded. Motion carried.

Ted Heaton brought bids in from Don Trentham Ford and Riley Chevrolet Buick for a 2005 F150 ½T Club Cab pickup.

Don Trentham Ford $18,600.00 with trade 99 Crown Victoria

(Don Trentham called Ted Heaton prior to the date of opening the bid and asked to have his bid changed to $18,100.00.)

Riley Chevrolet Buick $32,685.00

11,982.00 trade 99 Crown Victoria

$20,703.00

Melvin moved to accept the bid for $18,100.00 from Don Trentham Ford for a 2005 F150 1/2T Club Cab pickup. Dave seconded. Motion carried.

Ted Heaton expressed different ideas of change for the Sheriff’s Office.

Guy Rowden came in to discuss coming back to work after being off from his surgery. Bob Johnson will call Workers Comp-Annette Duncan for more clarification.

The Commissioners discussed the Anadarko Pipeline Project. They will need to move the pipeline because the State is widening Highway 56. They will need to use part of the County’s land to move the pipeline. Gary moved to allow Anadarko to use the Airport land to move the pipeline. Melvin seconded. Motion carried.

The Airport Board members: Kim Harper, Bob Passmore, Rob Heger, Lee Stoops, and Shannon Crawford came in to discuss the Airport Crosswind Runway Project. Pete Earles, engineer for the project and J C Cantrell also came to the meeting. Dave Bozone stated he understood the County Road Department was not eligible to do the project. He was under the impression that the project had to be done by a Road Construction Company. Kim Harper stated that they would lose the grant if one company did the dirt work and another did the asphalt. There’s no problem with the County doing the work as long as there is an engineer inspecting the work. They need to keep the capabilities up in order to continue getting grants from the State. The cost of the runway has increased because of the changes to the length (400’) and width (10’). J C indicated that the cost of the asphalt work has increased to $218,000.00. The money will come out of the Road & Bridge budget then the bills will be sent into State and the reimbursements will be returned to the Road and Bridge budget. Gary moved to allow J C to proceed with the Airport Project. Dave seconded. Motion carried.

J C Cantrell informed the Commissioners about the KCAMP adjuster coming to inspect the 2002 Ford F250 4×4 pickup that had recently been wrecked. The insurance money will be put toward the buying of a new pickup.

J C inquired about soliciting bids for a new pickup to replace the 2002 that was wrecked and then use the 1990 Ford F250 4×4 as a trade in. The bids will be opened on February 18, 2005 at 10:00am in the Commissioners Room at the courthouse.

Charles Brecheisen had talked to the Commissioners about opening the road at the S/2 of section 8-35-38. J C informed the Commissioners that there is not a road there.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

FEBRUARY 18, 2005

General………………………………..171,261.80

Road & Bridge…………………………..3,420.02

Fair………………………………………48,160.00

Airport………………………………….31,250.00

Services for Elderly…………………….58,750.00

Home for Aged………………………..448,800.00

Building…………………………………….452.79

Noxious Weed……………………………..551.14

Library………………………………….92,832.25

Hospital Maintenance…………………500,000.00

Gary moved to adopt Resolution 05-04 for the authorizing and directing the issuance, sale and delivery of $200,000 principal amount of General Obligation Bonds for the purpose of paying the construction of the Emergency Room at the hospital.

Bids were opened at 9:00am for zero percent interest General Obligation bonds in the amount of $200,000.00 for the Emergency entrance at the Stevens County Hospital. Two bids were received: Pioneer Electric of Ulysses, KS – $200,000.00 with a good faith deposit equivalent to 2% of the bond amount or $4000.00 with zero percent interest. Citizens State Bank of Hugoton, KS – $200,000.00 with a good faith deposit equivalent to 2% of the bond amount or $4000.00 with a rate of interest ranging from 2.40% in 2006 to 3.75% in 2015. Dave moved to accept the bid from Pioneer Electric at zero percent interest for General Obligation bonds for the Emergency entrance at the Stevens County Hospital. Gary seconded. Motion carried.

Guy Rowden came in to discuss work hours. Guy asked if he should use his tools that are not used frequently instead of buying them. Dave suggested the County supply the tools needed.

Guy is checking on prices for sod to be laid down on the west side of the courthouse lawn by the flagpole.

Robert Rich brought in a price for a breezeway at the Wellness Center. The Commissioners asked him to get more prices.

Robert Rich informed the Commissioners of a water leak at the Wellness Center.

J C Cantrell brought bids in for a 2005 F250 ¾T Extended Cab 4×4 Pickup from Don Trentham Ford and Riley Chevrolet Buick.

Don Trentham Ford $29,200.00 with trade of a 1990 F250 ¾T Ford Extended

Cab 4×4

Riley Chevrolet Buick $30,327.78 with trade of a 1990 F250 ¾T Ford Extended

700.00 Cab 4×4

$29,327.78

Dave moved to accept the bid from Don Trentham Ford at a cost of $29,200.00. Melvin seconded. Motion carried.

J C informed the Commissioners that Don Trentham withdrew his bid for a 2005 Pickup due to the misunderstanding of the bid request. Dave moved to allow Don Trentham to withdraw his bid and to accept the bid from Riley Chevrolet Buick at a cost of $29,327.78. Gary seconded. Motion carried.

J C discussed the cost of asphalt for the airport project ($218,040). He informed them the total amount of dirt that would be hauled in, 764 loads, being 19,100 tons, to complete the project.

Gary moved to adopt Resolution 05-04A for the revised bylaws which include the amendments approved at the annual KCAMP meeting. Dave seconded. Motion carried.

Gary moved to adopt Resolution 05-05 on property tax exemption for Great Plains Gas Comp, Inc. Melvin seconded. Motion carried.

Mike Schechter came in to discuss bids on a new fire truck for Hugoton. Dave moved to allow Mike to solicit bids for a new fire truck. Gary seconded. Motion carried.

Mike informed the Commissioners of a grant called Volunteer Fire Assistance Grant. It is a 50/50 match grant from the KS Forestry Service. He plans to get a new water pump for the 1953 IHC tanker. The cost for the County will be $2875.00 with the grant being the same amount. Dave move to allow Mike to apply for the grant to replace the water pump on the 1953 IHC tanker. Melvin seconded. Motion carried.

Mike informed the Commissioners that he is still working on the wireless 911 system. There will be a grant in the amount of $140,000.00.

Mike asked if bids could be solicited to replace the 1991 Chevrolet ambulance. Melvin moved to allow Mike to solicit bids for a new ambulance. Gary seconded. Motion carried.

Mike discussed the amount of collections for the past years billings.

Ted Heaton brought in the accident report for a sheriff’s vehicle. It had an oil line bent restricting the oil to the engine. The vehicle is at Don Trentham’s, waiting to hear from the insurance company, KCAMP.

Ted discussed the possibility of leasing Mike Schechter’s building for a place to put recovered vehicles.

Neal Gillespie came in to discuss a billing sent to him for Economic Development by the County Clerk. The Commissioners decided the County will pay all health insurance cost. The Chamber of Commerce will reimburse the County for ½ of the secretary’s wages and Economic Development will reimburse the County for soc sec and retirement.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

MARCH 1, 2005

The Board of County Commissioners met in regular session with Gary Baker and Dave Bozone present. Also, present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. Minutes of the last meeting were read and approved. County vouchers were reviewed and approved and the clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:

General………………………………..172,040.38

Road & Bridge………………………..315,980.89

Airport……………………………………2,550.00

Building………………………………………75.50

Noxious Weed……………………………5,020.36

Ted Heaton discussed the contract on Mike Akins for when he worked for the City of Rolla.

The Commissioners agreed to pay the City of Rolla the amount of the contract.

Ted asked if the State had decided what they were going about the bus route at Feterita.

Bob said they had to give notice to have some of the streets abandoned. Ted needs to talk to KDOT or JC.

J C Cantrell discussed the meeting about the Airport project. They explained how the money would be reimbursed from the State for the grant.

J C asked about using the dirt at the landfill. The Commissioners told him to talk to Gene Leonard and the County would replenish the dirt when needed.

J C asked if the road tax money was reimbursed to the County. Connie Gold informed him that the money was reimbursed to the Road and Bridge fund.

J C brought in the annual report to be signed.

Dave moved to go into executive session for 15 minutes from 10:40am to l0:55am for personnel issues. Gary seconded. Motion carried. Meeting reconvened at 10:55am.

Bob Johnson will write a letter to inform the County Clerk, Carolyn Garza and Guy Rowden what the work hours are and how the sick, vacation and personal time is to be monitored. The decision was that someone is to be at the Courthouse during office hours from 9:00am – 5:00pm. They are to be calculated on a 40 hour week not an 8 hour day.

Gary moved to go into executive session for 15 minutes from 11:20am to 11:35am for personnel issues. Dave seconded. Motion carried. Meeting reconvened at 11:35am.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

MARCH 15, 2005

General…………………………………48,932.15

Road & Bridge…………………………164,643.10

Building………………………………….1,236.65

Noxious Weed…………………………….1962.95

Alcoholic Treatment Fund…………………712.50

The Pioneer Manor administrator, Lori Rodriguez, the maintenance supervisor, Trevor Mangels and Gloria Fox came in to inform the Commissioners on the new federal regulation updates that are required. Lori will put together a letter to solicit bids. There is a time frame of a year to have all the updates completed.

Roger Lynch came in as a concerned citizen. He asked if the Commissioners would enforce the same ordinance on pit bull dogs that the City of Hugoton has. Janice Porter voiced her opinion on the ordinance. She feels the ordinance should state vicious dog, not one certain breed of animal.

Bob is checking with the City about the vicious dog ordinance. The Commissioners discussed a possible ordinance that stated the dogs would have to be within a mile radius of the city or possibly no vicious dogs within the County wide.

Ted Heaton came in to inform the Commissioners that he was hiring a part time dispatching/correctional person.

Ted discussed the Chief of Police taking out the phone used for dispatching calls. The Commissioners decided since it was listed under the City then he could have it removed.

Ted informed the Commissioners of the security issues that he is updating.

J C Cantrell presented the 5 year projection plan. Gary moved to adopt the 5 year projection plan. Dave seconded. Motion carried.

Gene Leonard and Phillip Willis came in to give an update on the grinding of concrete at the landfill. The County agreed to sale the concrete and the buyer will need to have the concrete hauled.

Gene Leonard pointed out to the Commissioners that the sketch of the by pass is going across the land for future cells to use for solid waste.

Neal Gillespie presented a tax abatement cost-benefit analysis of BCI Manufacturing.

The Library Board sent a letter of recommendation for Lance Leslie or Aaron Ray to replace Wayne Comer on the Board. The 4 year term will expire in May, 2005. Gary moved to appoint Aaron Ray from Moscow to replace Wayne Comer on the Library Board. Melvin seconded. Motion carried.

Dave moved to appoint Debra Swartz to the Cimarron Community Corrections Board. Gary seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

APRIL 5, 2005

General…………………………………264,876.42

Road & Bridge…………………………180,841.41

Building………………………………….2, 357.16

Noxious Weed………………………….28, 854.54

Alcoholic Treatment Fund…………………237.50

Reg of Deeds Tech Fund………………….283.52

Airport……………………………………2,500.00

Guy Rowden, Frankie Thomas and Frank Walker came in to discuss the bids for the Courthouse lawn around the Veteran Memorial. They asked to have landscaping as part of the lawn repairs.

Gary moved to go into executive session for 30 minutes from 9:05am to 9:35am for land acquisition and litigation. Dave seconded. Motion carried. Meeting reconvened at 9:35am.

Lisa Evans, Angie Swank and Janet Kado from the Satanta District Hospital came in to discuss a Seniors Program the hospital is offering for surrounding areas. The program is short term and funded by Medicare.

Ted Heaton came in to inform the Commissioners of a credit card he has applied for through the Citizens State Bank.

Gary moved the County Clerk pay $253.00 to Greg Swanson for legal services of Edgar Martinez. The ‘actual’ money is part of the evidence to be used in the drug trial and will be paid back to the County upon its completion. Sheriff Ted Heaton and County Attorney Robert Johnson requested all money seized be kept together until the trial evidence is no longer needed.

Robert Rich brought in a proposal from Wolters Construction for the entry way at the Wellness Center. They asked to have one or two other bids brought in before they make a decision.

Melvin moved to designate First National Bank as a depository bank for investments for Stevens County. Gary seconded. Motion carried

The Appraisers Office asked the Commissioners if there could be some type of ventilation put in the computer room since maps are made in there. They asked the County Clerk to call Lin Goode for an estimate.

Bids were opened for the sprinkler and lawn on the west side of the Courthouse.

Yardmaster without shrubs $4,161.35

with shrubs $4,874.90

Grays Yard Service without shrubs $4,752.00

with shrubs $6,334.71

Dave moved to accept Yardmasters bid with shrubs at a cost of $4,874.90. Gary seconded. Motion carried.

There was discussion about the pit bull dogs. Dave moved to ask the Zoning board for a recommendation of a 1 mile radius from the city limits of Hugoton and Moscow. Melvin seconded. Motion carried.

Steve Rome, David Rome and Keith Rome came in to talk about culverts. Gary moved to go into executive session for 30 minutes from 11:05am to 11:35am for litigation. Dave seconded. Motion carried. The meeting reconvened at 11:35am. No action taken.

J C Cantrell came in to inform the Commissioners of a right of way easement for Pioneer Electric. Dave moved to grant the right of way easement to Pioneer Electric. Melvin seconded. Motion carried.

J C asked inquired about changing a road from pavement to gravel. The road is 9 miles East, 2 miles North and 1 mile East of Hugoton. It runs in from of the Northern Natural Plant.

Paula Rowden came in to update the Commissioners with the concerns of the Jail Board committee. She asked what their ideas and goals are for a new jail. The board suggested having a forum for the community to inform them of some of the ideas and present the necessity of a new jail for the County.

Neal Gillespie brought in the tax abatement paper for BCI Manufacturing and asked to have a resolution drawn up for the abatement.

Gary moved to adopt Resolution 05-06 on property tax exemption for BCI Manufacturing. Melvin seconded. Motion carried.

The County Clerk presented the 2004 transfers, from the auditors, between funds for the County. Dave moved to approve the 2004 transfers.

$390,000 – General to County Equipment $ 40,000

Building $300,000

County Foundation $ 50,000

$ 10,000 – Road & Bridge to Special Highway

$ 12,000 – Noxious Weed to Noxious Weed Equipment

Gary Baker informed Dave and Melvin that SB128 passed both Houses and is on the Governor’s desk.

Gary moved to go into executive session for 1 hour from 2:15pm to 3:15pm for land acquisition. Melvin seconded. Motion carried. Dave moved to back into executive session for another hour from 3:20pm to 4:20pm. Gary seconded. Motion carried. The meeting reconvened at 4:20pm. No action taken.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

BOARD OF CANVASSERS MEETING

APRIL 6, 2005

The Board of Canvassers met at 8:00am to canvass the votes from the April 6, 2005, General Election. Present were Gary Baker, Dave Bozone, Melvin Webb, Susan Schulte and Pam Bensel. There were 2 Provisional Ballots and both were allowed. The provisional ballots were the only changes in the original canvass. These ballots did not change the out come of the election of the first canvass. There was no other business conducted and the Canvass Board adjourned at 9:00 am.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ______________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

APRIL 19, 2005

General…………………………………34,432.01

Road & Bridge…………………………..8,657.71

Building…………………………………2,270.25

Noxious Weed…………………………..4,562.57

Insurance Agency-Damages……………29,434.78

Hazard Analysis………………………….6,145.00

The Commissioners discussed having the County Foundation Board come in next meeting and give an update of the operations of the Board.

The Commissioners are requesting that all County Boards send the minutes of their meetings to the County Clerk’s office to be put on file.

The Cimarron Basin Community Corrections 2006 Comprehensive Plan was discussed. Gary moved to approve and sign the Cimarron Basin Community Corrections 2006 Comprehensive Plan. Melvin seconded. Motion carried.

Roger Lynch came in to discuss the necessity of the Public Hearing on the conditional use permit for the new dairy farm. He informed the Commissioners that the final paper work was filed in the Register of Deeds office on April 4, 2005. The Commissioners informed Roger that Resolution 01-06 on CAFO replaced the Planning and Zoning Regulations for this situation. The Commissioners agreed to continue the Public Hearing for the conditional use permit set for 1:00pm on May 17, 2005 at the Commissioners regular meeting.

Gene Leonard came in to discuss having a spring cleaning at the same time as the City on May 17-21. Dave moved for the County to participate with the spring cleaning on May 17-21 with the allowance of 6 tires per household and 1 ton of concrete to be brought in free of charge to the Stevens County Landfill during this time period. Gary seconded. Motion carried.

Gene discussed having the truck scales worked on. The Commissioners suggested getting the scales fixed if they are not working properly.

Mike Schechter came in to open bids for a new fire truck. A letter was received from Danko Emergency Equipment Co of Snyder, NE stating they were not able to submit a bid at the present time due to the specifications.

Bids were received from Weis Fire and Safety of Salina, KS for a new freightliner tanker pumper fire truck.

Price $223,759.00

– 2,569.00 deduct if paid on arrival

$221,190.00

Delivery will be within 300 days

Hays Fire Emergency Services of Hays, KS for a new freightliner tanker pumper fire truck

Price $221,777.00

– 3,413.00 deduct if paid on arrival

$218,364.00

Delivery will be within 325 days

The new fire truck will be replacing the 1978 model.

Dave moved to accept the bid from Weis Fire and Safety of Salina, KS at a cost of $221,190.00. Melvin seconded. Motion carried.
Mike informed the Commissioners that he ordered the new 911 Enhanced System. The County has received the grant money from the Department of Justice.

Wally Beesley and Mark Miers came in. Gary moved to go into executive session for 30 minutes from 10:35am to 11:00am for litigation. Melvin seconded. Motion carried. The meeting reconvened at 11:00am. No action taken.

Ted Heaton came in to discuss the following items: putting scramblers on the Sheriff radios, trading the Crown Victoria for a mini van and hiring a Hispanic officer.

Steve Rome and Robert Parsons came in to discuss culverts. Steve is putting several pig farm sites on property owned by Rome Farms. The KDHE regulations and the County CAFO regulations deal with footage from home sites and Bob is waiting on the Attorney General opinion.

Lorrie Stewart came in to discuss personnel issues. Dave moved to go into executive session for 20 minutes from 11:42am to 12:00pm for personnel issues. Melvin seconded. Motion carried. Meeting reconvened at 12:00pm.

Lorrie Stewart asked to present her case in front of a grievance committee. Melvin moved the Commissioners appoint a grievance committee. Gary seconded. Motion carried.

Names were submitted by the Commissioners for the committee. Gary was appointed the Commissioner to serve on the committee and to appoint the other members.

J C Cantrell was asked to check prices for diesel fuel.

J C informed the Commissioners about a broken windshield on a Passmore Brothers pickup because a County Highway trailer was not covered. Bob Passmore had reported the incident at the time and decided to have the crack on the windshield fixed. The crack in the windshield is now spreading and Bob Passmore asked the County to pay for replacing the windshield. J C is to tell Bob Passmore to have the windshield replaced and the County will pay.

Dave moved to go into executive session for 15 minutes from 1:20pm to 1:35pm for personnel issues. Gary seconded. Motion carried. Meeting reconvened at 1:35pm.

The Commissioners agreed to change the Tuesday, May 3^rd meeting to Monday, May 2^nd, 2005.

Dave informed Gary and Melvin on the maintenance updates needed at the Pioneer Manor.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

MAY 2, 2005

General…………………………………249,436.81

Road & Bridge…………………………134,742.31

Noxious Weed……………………………4,881.24

Library…………………………………..92,832.25

Road Machinery……………………….170,000.00

Alcoholic Treatment……………………….237.50

Fire Bequest…………………………………40.00

Airport…………………………………….2550.00

Gary moved to go into executive session for 15 minutes from 9:10am to 9:25am with Ted Heaton for personnel issues. Dave seconded. Motion carried. No action taken. Meeting reconvened at 9:25am.

Robert Rich came in with more proposals on the entryway at the Wellness Center. He reported papers had been filed for a grant with the Myrtle Parsons Fund. The Commissioners decided to wait until June to make a decision.

Gary Gold came in to inform the Commissioners as of June 3^rd he is retiring from the Extension Office. He thanked them for all their help in the past years.

J C Cantrell came in to inform the Commissioners of the different projects for 2005.

Wayne Tate and Tom Hicks came in behalf of the County Foundation Board. They explained the how the Board is handling the money requests. At this time the money is invested and the interest is the only monies that will be used for the different projects. There will be meetings quarterly when the time comes for money disbursements, unless a special meeting is necessary.

Dave moved to go into executive session for 20 minutes from 11:35am to 11:55am for land acquisition. Melvin seconded. Motion carried. No action taken. Meeting reconvened at 11:55am.

Sherri Martin, Joel McClure and Don Jansen from the Conservation District came in to present the 2006 budget. They discussed the different programs the Conservation District is involved in this year.

The Commissioners discussed needing another person on the Southwest Guidance Center board. Gary moved to appoint Celain Day to the Southwest Guidance Center board. Dave seconded. Motion carried.

Neal Gillespie met with the Commissioners to discuss the strategic plan qualifying the Stevens County as a Kansas Enterprise Zone. He had copies of two resolutions that he needed updated, one for the strategic plan and another on the Enterprise Zone. Neal discussed a PRIDE Program. This program is a group of people that get together and works toward a project for the community.

A grievance committee was chosen for the hearing of Lorrie Stewart. The committee consists of Gary Baker, Connie Gold and Jola Persinger.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

MAY 17, 2005

General…………………………………..25,483.13

Road & Bridge…………………………..18,024.44

Home for Aged Maint…………………448,800.00

Building…………………………………..2,732.76

Employee Benefit…………………………5,046.18

Noxious Weed……………………………7,557.57

Road Machinery…………………………69,885.00

Hazard Analysis………………………….6,240.11

Ted Heaton came in to give updates on the Sheriff’s Office. He reported Rex Evans is now the new Range Master since he finished his schooling.

Ted asked about putting asphalt on the road that leads into the shooting range. The Commissioners will talk to J C when he comes in.

Guy Rowden came in to discuss repairs on the air-conditioning in the Memorial Hall kitchen. The motor needs to be replaced and repair the thermostat. Guy expressed some concern about the power surges that the city has been having. He asked if he could check into getting surge protectors for the air-conditioners. The Commissioners gave the ok to do the repairs if the cost is under $500.00.

Guy reported that Jeff Crawford will start working on the lawn, on the west side of the Courthouse, within the next two weeks.

Gary moved to go into executive session for 15 minutes from 9:40am to 9:55am for personnel issues. Melvin seconded. Motion carried. No action taken. Meeting reconvened at 9:55am.

J C Cantrell talked about asphalting the gun range road late summer.

J C informed the Commissioners he was sending the recycler back early and using the money to pay off the leased equipment.

J C suggested patching the Prairieola road this year instead of redoing the entire road.

Lorrie Stewart was asked to sign a release and waiver between Stevens County Commissioners and Lorrie Stewart dated May 10, 2005. The County agreed to pay up to $1750.00 of her attorney fees.

J C asked about the 4 hours that Lorrie Stewart had written down to take personal time on the afternoon of April 15, 2005, then at 11:40am she was fired. She was paid for 4 hours of personal time on the next payroll. Now she is asking for the 4 hours of personal time back. The Commissioners will need to decide if the hours paid were regular or personal. At this time it has not changed.

Dave moved to go into executive session with J C for 15 minutes from 10:40am to 10:55am for personnel issues. Melvin seconded. Motion carried. Meeting reconvened at 10:55am.

Gary moved to adopt Resolution 05-07 for the purpose of qualifying the County of Stevens as a Kansas Enterprise Zone and Resolution 05-08 for the Strategic Plan. Dave seconded. Motion carried.

There was discussion on the mile radius of the KDHE and CAFO corporate hog farm regulations. Bob will check into the regulations of KDHE over ruling the County regulations.

Dave moved to send a copy of the KDHE letter and Attorney General’s opinion to Rome Brothers and Danny Gerrond. Melvin seconded. Motion carried.

Dave moved to open the Public Hearing at 1:00pm for the changing of agricultural land to conditional use for the dairy on the NE 34-32-36. Individuals present were Roger Lynch, Pete Tuls, Brian Hemann, Don Beesley, Bryne Sullins, Neal Gillespie and Ed Wiltse. Roger presented a recommendation from the Planning and Zoning board to the Commissioners for their approval of the NE 34-32-36 to be changed from agricultural land to conditional use.

Dave moved to accept the recommendation and approve the dairy at this location. Gary seconded. Motion carried. The Public Hearing closed at 1:20.

Gary moved to approve Nex Tech to carry our IBM maintenance and to change from a quarterly to a yearly maintenance agreement in the amount of $2545.00. Dave seconded. Motion carried.

The County has agreed to start direct deposit. It is not be mandatory for the present workers.

The Commissioners has agreed to pay for the $714.40 flag bill. The flags are used for the new Veterans Memorial at the courthouse and they will be stored in the Register of Deeds office.

Dave moved to go into executive session for 20 minutes from 1:30pm to 1:50 for personnel issues. Melvin seconded. Motion carried. Meeting reconvened at 1:50pm.

Dave moved to give Ted Heaton a $300.00 a month raise starting June 1, 2005. Gary seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

MAY 18, 2005

A special meeting was called by the Chairman, Dave Bozone at 7:00 pm on May 18, 2005. Commissioner Dave Bozone, Gary Baker and Melvin Webb were present. Also present were Bob Johnson, County Counselor, Pam Bensel, County Clerk, Sherry Goering and Ashley Fiss.

Dave Bozone, Chairman of the County Commissioners, moved to open the meeting.

On May 17, 2005, the Jail Board Committee interviewed two architects, Dave Thompson of Thompson Architects, PA of Hugoton and Gibson, Mancini, Carmichael and Nelson of Garden City teaming with Ashley Fiss of Fiss Architecture/Design of Hugoton.

The Jail Committee recommended to the Commissioners to use Gibson, Mancini, Carmichael and Nelson of Garden City, KS teaming with Ashley Fiss of Fiss Architecture/Design as the Architect for the Law Enforcement Center project.

Gary moved to accept the Jail Committee recommendation of Gibson, Mancini, Carmichael and Nelson of Garden City along with Ashley Fiss as the Architect for the proposed project-Law Enforcement Center. Melvin seconded. Motion carried.

Ashley Fiss presented a contract so they could start developing a preliminary program that fits Stevens County.

Dave moved to adjourn the meeting at 7:30pm. Gary seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JUNE 7, 2005

The Board of County Commissioners met in regular session with all members present. Also, present were Wayne Tate, representing County Counselor and Pam Bensel, County Clerk. Minutes of the last meeting were read and approved. County vouchers were reviewed and approved and the clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:

General………………………………….182,667.58

Road & Bridge………………………….132,328.36

Building…………………………………..8,346.34

Noxious Weed…………………………..12,753.64

Alcoholic Treatment………………………..237.50

Fire Bequest……………………………….1,500.00

Airport……………………………………2,550.00

Melvin moved to go into executive session for 15 minutes from 9:05am to 9:20am for personnel issues. Gary seconded. Motion carried. No action taken. Meeting reconvened at 9:20am.

Paula Rowden came in to give an update on the Health Programs in Stevens County. She informed them that some of the programs are supported with grants. She talked about getting information from State and KAC about appointing a Health Officer and then a Board of Health which is now the County Commissioners. Paula is checking into having Marvin Stottlemeyer, from State, come out and explain the necessary requirements.

Henry Hale with Cimarron Valley Railroad came in to discuss using the asphalt for stock pile rock to load in railroad cars. He wants to pay the county for use of their equipment and employee. The Commissioners agreed to discuss the situation and get back to him with a decision.

J C Cantrell presented savings of two road projects if the County would patch the roads instead of recycling them for this year. The cost of savings is $491,691.38. He asked if he could pay off the leased equipment on July 31, 2005 using part of the $491,691.38 and $265,923.68 out of Road Machinery fund. Dave moved to allow J C to take $400,000.00 out of Road & Bridge Fund (201) and $203,397.02 out Road Machinery Fund (220) to pay off the leased equipment. Gary seconded. Motion carried.

Christian Knipp with Knipp, Inc (Trane) came in to explain what items are covered in the air conditioning and boiler policies. There was discussion on updating the boiler. Gary moved to have Christian work up a study on a cost efficiency boiler. Melvin seconded. Motion carried.

Ashley Fiss and Vincent Mancini came in to update the Commissioners on plan ideas received from different individuals for the Law Enforcement Center. Ted Heaton was also present.

Tom Fuhrmann, Ann Papay and Terry Lawhon came in to present the appraisal contracts for 2006. Dave moved to accept the contracts from Landmark, Inc for providing of an Appraiser for Stevens County at a cost of $400.00 a month and Appraisal Maintenance Program at a cost of $83,300.00. Gary seconded. Motion carried.

Frankie Thomas and Frank Walker came in to give an update on the Veterans Memorial. The dedication ceremony will be on July 3, 2005 at 2:30 pm at the Courthouse. Frankie gave them a breakdown of the remaining money and outstanding bills.

Donations remaining $ 2,441.02

Engraving 14,000.00

Outstanding bills 3,200.00

Total – $14,758.98

Mark Hinde with Southwest Developmental Services, Deanna Berry with Russell Childhood Development Center and Deb Martin, a member of the RCDC Board came in to present the budget.

Dave moved to go into executive session for 15 minutes from 3:18pm to 3:33pm for personnel issues. Melvin seconded. Motion carried. Meeting reconvened at 3:33pm.

No action taken.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JUNE 21, 2005

General…………………………………184,798.86

Road & Bridge…………………………420,733.10

Fair………………………………………48,160.00

Services for the Elderly………………….58,750.00

Building…………………………………..2,246.42

Noxious Weed……………………………9,719.19

Library…………………………………..92,832.25

Hospital Maint…………………………500,000.00

Road Machinery……………………….203,397.02

Kim Schroeder came in to discuss the alleyway east of town by his storage sheds. Dave will check to see if Pete Earles is getting plans together for a solution to the drainage problem.

Jim Karlan with Southwest Guidance Center came in to present their budget. Gary moved to accept the budget for SW Guidance Center in the amount of $37,044.00. Melvin seconded. Motion carried.

Robert Rich presented the Wellness Center budget. He informed the Commissioners with families bringing in extra family members during the summer time, he raised the family rates to be – Husband and Wife as the family and each child will be an additional $10.00.

Gary moved to approve and sign the Clerk of the District Court’s budget. Dave seconded. Motion carried.

J C Cantrell presented the Road and Bridge budget for 2006.

Dave moved to go into executive session for 10 minutes from 10:20am to 10:30am for personnel issues. Gary seconded. Motion carried. Meeting reconvened at 10:30am. There was a decision to pay Mike Leonard for three (3) days of severance pay.

Mike Schechter presented the budget for Emergency Services.

Mike asked if he could purchase a 1984 Kenworth truck for $5000.00 from Danny Skinner for the Fire department to replace the tanker truck from the KS Forestry. They will extend the bed of the truck and mount a water tank on it. Melvin moved to allow Mike to purchase the 1984 truck from Danny Skinner in the amount of $5000.00. Gary seconded. Motion carried.

Mike presented literature about a table top exercise from Homeland Security on Foreign Animal Disease. The exercise will be at Liberal on July 28, 2005 at 10:00am. Mike has a group of people to take and asked that at least two of the Commissioners to be present also.

Sarah Steele with Gilmore and Bell presented various options on bond elections for the Law Enforcement Center.

Bob Johnson will draft a letter to Bob Schaeffer letting him know the Commissioners are in agreement to have Sarah Steele work with him on the bond issue.

Bob Schaeffer with Gold Capital Management, Inc sent a letter of engagement as the financing advisor to be signed for the Law Enforcement Center project. Dave moved to accept the letter of engagement from Gold Management, Inc. Gary seconded. Motion carried.

Dave informed the Commissioners that a letter was constructed to Henry Hale of the Cimarron Valley Railroad about the County would lease the ground at the asphalt plant but a private enterprise will need to be used for labor and equipment.

Neal Gillespie came in to discuss the announcement from Grant County getting an ethanol plant.

Gary moved to go into executive session for 10 minutes from 11:25am to 11:35am to talk about future land acquisition with Neal Gillespie. Dave seconded. Motion carried. Meeting

reconvened at 11:35am.

Dave moved to go into executive session for 10 minutes from 11:45am to 11:55am for contracts and land acquisition. Melvin seconded. Motion carried.

Ted Heaton came in to discuss bidding on a mini van for the Sheriff’s department. He is to get sealed bids and present them to the Commissioners at a later meeting.

Dave moved to reappoint Evelyn McBride to the Area Agency on Aging board if she is still willing to serve. Gary seconded. Motion carried.

Evelyn McBride was contacted about serving on the board. She does not want to serve another term.

Pam Bensel talked to the Commissioners about letting Kendrea Bensel continue working part time in the Clerk’s office. The policy states that no Elected Official or Supervisor should have relatives working under there supervision.

Dave moved to instruct Pam Bensel to pay Kendrea Bensel for the hours she has worked. Gary seconded. Motion carried.

Pam Bensel presented a letter from KCAMP stating a change of agency holder for the boiler policy. Dave moved to accept the change of agency to KCAMP for the boiler policy. Gary seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JULY 5, 2005

General…………………………………205,628.43

Road & Bridge…………………………102,779.56

Building…………………………………….380.00

Noxious Weed……………………………6,903.50

Alcoholic Treatment………………………..237.50

Ambulance Bequest…………………………..39.50

Reg of Deeds Tech Fund………………….2,695.92

Airport…………………………………….2,550.00

Vincent Mancini brought in preliminary plans for the Law Enforcement Center.

Dave moved to go into executive session for 20 minutes from 8:40am to 9:00am for contracts with contractor. Melvin seconded. Motion carried.

Dave moved to go back into executive session for 10 minutes from 9:00am to 9:10am. Gary seconded. Motion carried. Meeting reconvened at 9:10am.

Gary moved to accept the contract from Gibson, Mancini, Carmichael and Nelson with changes approved by Bob Johnson. Dave seconded. Motion carried.

Ted Heaton presented the Sheriff’s budget in the amount of $1,045,618.09.

Ted brought in a sealed bid from Don Trentham Ford for a 2005 Freestar S mini van. The price was $24,595.00

9,995.00 trade – 2002 Crown Victoria

$14,600.00 trade difference

Ted took the bid out of the courthouse to the Sheriff’s office to approve it. The bid was not returned in time to have a decision made this meeting.

The hours for the opening and closing of the Courthouse were discussed. No decision at this time.

A letter from the SW KS Area Agency on Aging was presented to the Commissioners to appoint a person for the Board. The County Clerk was given names to contact and see if someone would be interested in serving on the Board.

John Wire with Great Plains Development, Inc came in to give an update on the different programs they offer. He presented a membership contract to be signed for the County’s continuing support.

Gary moved to continue the membership with Great Plains Development, Inc. Melvin seconded. Motion carried.

Dave Bozone and Gary Gold were appointed to the Great Plains Development, Inc Board.

Paula Rowden came in to follow up on the Board of Health training. Marvin Stottlemeyer will come and do a presentation for a cost of $4500.00. Paula is going to ask the surrounding counties if they want to participate and share the cost for the training.

Steve Rome, Keith Rome, Danny and Beverly Gerrond, Jack Reynolds, Virgil Johnson and Larry Quillen came in to discuss the regulations on hog farms. Dave explained that the County’s Resolution #01-06 on CAFO Regulations of 6000’ cannot supercede the KDHE regulations of 4000’. The Attorney General Opinion stated that the 6000’ would not hold up in court. The Supreme Court in the Norton County case says the counties cannot preempt the States law of KDHE regulations.

Gary moved to rescind Resolution 01-06 on CAFO regulations that changed the distance from 6000’ to 4000’. Melvin seconded. Motion carried.

Eunice Schroeder and Retha Wagner presented the Library budget for 2006 in the amount of

$376,126.88.

J C Cantrell gave an update on the airport runway project. He presented the day to day cost of the project thru 6-30-2005 being $59,124.57.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JULY 12, 2005

A special meeting was called with the auditors at 9:00 am on July 12, 2005 for an audit workshop. Commissioner Dave Bozone, Gary Baker and Melvin Webb were present. Also present was Pam Bensel, County Clerk.

Theresa Dasenbrock and Charles Claar with Lewis, Hooper and Dick of Garden City, KS explained the 2004 County audit and reviewed the County budgets with the Commissioners. There were two budgets they had questions about before the approval and publication of the budgets.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JULY 14, 2005

A special meeting was called by the Chairman, Dave Bozone at 7:00 pm on July 14, 2005. Commissioner Dave Bozone, Gary Baker and Melvin Webb were present. Also present was Pam Bensel, County Clerk.

Commissioners discussed the bid from the Sheriff’s department on a mini van.

Melvin moved to accept the bid from Don Trentham Ford for a 2005 Freestar S mini van for a price of $14,600.00 with a trade in of a 2002 Crown Victoria. Gary seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JULY 19, 2005

General…………………………………..69,173.81

Road & Bridge……………………………4,174.49

Building…………………………………….452.79

Noxious Weed……………………………3,516.70

Fire Bequest………………………………..595.97

Paula Rowden presented an option of having a regional Board of Health instead of an individual county Board of Health. She explained the pros and cons of each one so they could make a decision accordingly. She explained the WIC program and how it works. There are grant programs and matching funds available and there could be a possibility of partnering with another county to start the program in Stevens County/

Roger Lynch came in to have the Local Environmental Protection Program Grant Agreement for $7000.00 signed.

Roger is working with Hugoton City and Moscow City Council on the different issues and regulations for trailer houses.

Donnie Knier came in to discuss the SE 34-34-37. He bought this property and the County has been using this section to pile rock for road work. Donnie asked if the County would maintain the property in return for using it to pile rock on.

Robert Rich is checking with Opal Hall about donating money to put in a breezeway at the Wellness Center.

Robert asked about what could be done to enforce individuals to complete their commitment of diversion. Dave visited with Judge Smith and he suggested someone writing rules that need to be followed. The only solution at this time is to revoke their diversion.

J C Cantrell talked about using the SE 34-34-37 for road work materials and Bob is going to get a Right of Way easement from the County to Donnie Knier and the County agreed to do some of the clean up on the SE corner of the section in exchange for the use of the land.

J C talked about Bob sending letters to individuals on opening roads by taking out some of the trees in the right of ways.

Ted Heaton asked to have the 60 day waiting period waived for his new employee, Blain Stump. He informed the Commissioners that the County is not liable for paying Haskell County back for the cost of the police academy.

He informed them if the City pays for one half of the vest made for Steve Lewis during his employment at the Sheriff’s office, then Steve will take the vest with him.

He informed them that the city has relinquished all felonies back to the County.

Ted stated that Terry Maas has been appointed the new Undersheriff for Stevens County.

He said the 911 system is being put in today and the dispatchers are being trained.

Dave moved to determine the wording change on part time employees (pg 21 line F-10a in the County personnel manual), for a part time employee to be eligible to receive BC-BS insurance when changed to a full time position, the individual had to work as a part time employee for Stevens County for at least 30 consecutive days previous to their full time employment by Stevens County.

Melvin moved to change the wording of the policy on individuals starting out as a full time employee for Stevens County (pg 21 line F-10a). The policy states that a full time employee have 60 days of continuous employment with Stevens County before being eligible for BC-BS insurance. The wording was changed that a full time employee for Stevens County has to have 30 days of continuous employment with Stevens County to be eligible for BC-BS insurance. Gary seconded. Motion carried.

Frankie Thomas and Frank Walker came in to express their thanks to the County for the donations and help given for the Memorial Monument and landscaping. Frankie informed the Commissioners there will be books available in the Register of Deeds office and possibly at the end of the second floor hallway for locating of the names on the monument.

There was discussion of changing the meals and mileage rate from 37 cents to 40 cents for the County. Gary moved from this time forward to have the County parallel with the States schedule for meals and mileage rate. Dave seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

AUGUST 2, 2005

The Board of County Commissioners met in regular session with Dave Bozone and Gary Baker present. Also, present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. Minutes of the last meeting were read and approved. County vouchers were reviewed and approved and the clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:

General…………………………………240,902.41

Road & Bridge…………………………187,940.72

Building…………………………………….564.97

Noxious Weed…………………………..29,777.91

Alcoholic Treatment………………………..237.50

Fire Bequest…………………………………182.87

Reg of Deeds Tech Fund………………….1,589.92

Airport…………………………………….2,550.00

Dave moved to adopt Resolution 05-09 regarding use of vacation/sick time. Gary seconded. Motion carried.

Dave declared the budget hearing open at 9:00am.

Dave declared the budget hearing closed at 9:30am

Dave moved to adopt the County budget as published in the paper. Resolution 05-10 expressing the property taxation policy of the County Commissioners was signed. Gary seconded. Motion carried.

Steve Lewis came in to discuss his vacation days paid at time of terminating with the County.

He was paid for 8 days of vacation and he felt there should be 11 days. The Commissioners will decide and get back with him at a later date.

Steve discussed the City/County situation and feels things are going very well.

J C Cantrell brought in the final cost of $388,103.40 on the airport runway project.

J C asked to purchase a 2005 Caterpillar RM350B Reclaimer/Mixer machine for a purchase price of $427,829.00. The County would need to finance $200,000.00. Commissioners decided to wait till next meeting to make a decision.

The Commissioners adjourned at 10:00am to go to the Airport and look at the finished runway project.

Meeting reconvened at 10:40am.

Ted Heaton came in and the Commissioners asked about the vacation days for Steve Lewis. He felt that the 8 days of vacation were correct. The Commissioners agreed to pay Steve for only 8 days of vacation.

Ted and the Commissioners discussed changes that could be made in the Law Enforcement Center plans.

Neal Gillespie brought in the audit report for the CDGB monies from Great Plains Development to be signed by Dave.

Past due payments on the Memorial Hall were discussed. Dave moved to change the rules that all past due payments need to be paid in full before the individual uses the hall again.

Gary seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

AUGUST 16, 2005

General…………………………………120,747.66

Road & Bridge…………………………110,710.14

Building…………………………………..9,327.38

Employees Benefit………………………52,893.21

Noxious Weed……………………………1,852.25

Sheriff Bequest……………………………..753.00

Hazard Analysis………………………….7,555.76

Lori Rodriguez with Pioneer Manor came in to present bids on a boiler. There were three bids:

Trane, Inc of Wichita – Patterson-Kelley Mach Series Cast Aluminum Water

Boiler at a cost of $19,952.00 with a 5 year warranty on fire & tank and 1 year

warranty on electronics

Lin Goode of Hugoton – Laars Pennant Boiler 750,000 BTU at a cost of $9,250.00

with a 5 year warranty on fire & tank and 1 year warranty on electronics

Moss Heating/Air Conditioning of Hugoton – C750 Patterson-Kelley Mach Series

Cast Aluminum Water Boiler at a cost of $29,810.00 with a 5 year warranty on fire

& tank and 1 year warranty on electronics

Laars Pennant Boiler 750,000 BTU at a cost of $16,899.50 with a 5 year warranty

on fire & tank and 1 year warranty on electronics

Dave moved to instruct the Pioneer Manor to buy the boiler from Lin Goode at a cost of $9,250.00. Gary seconded. Motion carried.

Kim Harper and Robb Heger came in to discuss the crosswind runway project. They informed the Commissioners about another grant they can apply for that would pay the full amount of the project. The original grant would be turned back in if the second grant is approved. The Airport would then pay the amount owed to the Road and Bridge Department for the finished work of the project.

Dave informed Kim Harper the County will not able to include the City Police Department offices in the new Law Enforcement Center plans in order to keep the cost under 5 million dollars.

Kim asked about the dispatch billing. He suggested the County using the City tower on the North end of town instead of moving the Sheriff’s radio tower to the new location of the Law Enforcement Center in exchange for a price break for the cost of dispatching. The Commissioners will discuss this matter and get back with the City.

J C Cantrell came in to discuss the purchase of a new recycler in the amount of $427,829. He presented the cost of renting a recycler for a 1 or 2 month time period each year for the past 6 years. The Commissioners agreed to continue renting a machine instead of buying one.

The Commissioners informed J C of the new grant for the Airport runway. The money will be paid back to the Road and Bridge Department when the grant is approved.

The County Clerk’s office was instructed to have Trina Young from the Sheriff’s office come over and discuss the finance charges on the Master Card billing. The policy states: if finance charges are included on the billing because of a bill not being turned in, the individual will be responsible for paying the charges. The Commissioners instructed Susan of the County Clerk’s office to pay all finance charges to start with a zero balance. Trina was instructed to bring over the bills when she receives them to avoid any other finance charges.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

SEPTEMBER 6, 2005

General………………………………….181,098.86

Road & Bridge………………………….109,691.91

Airport……………………………………39,609.75

Building……………………………………..901.18

Noxious Weed……………………………33,625.11

Alcoholic Treatment…………………………237.50

Sheriff Bequest…………………………….2,326.31

Fire Bequest…………………………….……55.00

Reg of Deeds Tech Fund……………….….1546.64

Mike Schechter and Paula Rowden came in to discuss Emergency Preparedness. They discussed the storing of bio terrorism items at the transfer station. The area needs to be safe from rodents and there is need of more shelving for supplies. Dave will meet with Gene Leonard at 1:15pm today to work out a solution.

Paula Rowden presented a list of reasons for building a Law Enforcement Center to be used in a brochure for informing the registered voters. Other means of publicity was also discussed.

A November 8^th date was suggested as the election date for the Law Enforcement Center project. Dave moved to set November 8^th as the election date for the LE Center project. Gary seconded. Motion carried.

Nancy Honig brought Tom Roberts, the new Ag Extension Agent replacing Gary Gold, in to meet the Commissioners.

Nancy informed the Commissioners that the ceiling in her area of the new extension building is still leaking. She brought pictures and Tom explained what he thought the problem was. They decided to call the same roofing company that worked on it before to come back and check the leak.

Neal Gillespie called and asked the Commissioners to send a letter of support for the wind farms. Bob’s office brought a letter in for Dave to sign on behalf of the commissioners.

Ted Heaton came in to discuss uniform expense for the officers and him. He felt he should continue receiving the $250.00 in January and July for street clothes instead of uniforms.

Ted informed the commissioners that he hired another officer, Brian Schooley, on September 6, 2005.

Ted asked about waiving BC-BS insurance for Brian Schooley. Dave said the policy says there will be a 30 day waiting period. He will start on November 1, 2005.

J C Cantrell informed the commissioners of the Prairieola road project the Road & Bridge department will be working on. They will patch and reseal until 2007 when the money is received to refinish the road.

Melvin discussed visiting with Gwen Fisher about buying or using part of a caliche pit for County road work.

The Commissioners, Mike Schechter, Paula Rowden and Gene Leonard met at the transfer station building at 1:15pm to discuss removing employees’ personal belongings from the building. They discussed putting shelving in the building for storing supplies.

Brian Burton with Nextech came in to explain the need for a MICR laser printer for the Clerk’s office. The printer will be used to print payroll and accounts payable checks. Gary moved to purchase the HP MICR laser printer for $3,725.00. Dave seconded. Motion carried.

Brian explained that the printer in the Clerk’s office would not be usable for the Elvis program State has set up for elections. He presented a quote for an IBM info print (IPDS) in the amount of $1,953.00. Dave moved to purchase the IBM printer for the new election program and office. Melvin seconded. Motion carried.

Neal Gillespie came in to have Bob draw up a resolution to grant Northwest Cotton Growers tax abatement.

He informed the Commissioners there needs to be a public hearing date for BCI, Northwest Cotton Growers and Great Plains Gas Compressions.

He discussed projects coming in around the different communities.

Guy Rowden came in to explain the air conditioning problem in Paula Sosa’s office. The commissioners suggested waiting until next March then fix the air conditioning at that time.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

SEPTEMBER 20, 2005

General……………………………………39,873.20

Road & Bridge……………………………24,709.58

Building……………………………………l,674.59

Noxious Weed……………………………..3,995.86

Sheriff Bequest………………………………382.99

Gary moved to go into executive session for 10 minutes from 9:00am to 9:10am to talk about land acquisition. Dave seconded. Motion carried. Meeting reconvened at 9:10am.

Mike Schechter came in to discuss the situation at the transfer station building. He reported the personal items have not been removed from the building to make space for the bio terrorism supplies. Dave said he would visit with Gene Leonard about the situation.

Mike will be sending out for ambulance bids. They will be opened on October 18, 2005 at 10:00am.

J C Cantrell brought in a consulting design contract from Pete Earles on the Cimarron bridge project. J C will be sending out letters of interest to several different contractors to bid on the bridge project.

The amount of money that will be received from state for road grants in this County is $874,000.00.

Melvin talked to Gwen Fisher about using a caliche pit for road work. She agreed to contract with the County at $1.00 a yard.

There was discussion about the amount for the bond election for the proposed Law Enforcement Center. Dave moved to set the amount for the bond election at 2.4 million to be paid off in a 5 year period or less. Melvin seconded. Motion carried.

Dave will call Sarah Steele and Bob Schaeffer to give them the information.

The County Clerk was asked to look in the past minutes for the uniform policy.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

OCTOBER 4, 2005

General…………………………………..159,537.19

Road & Bridge…………………………..131,727.70

Building……………………………………8,614.96

Noxious Weed……………………………..5,007.03

Alcoholic Treatment…………………………237.50

Airport…………………………………….2,550.00

Carl Eyman with KWORCC came in to give an update on the county’s workers compensation.

Paula Rowden and Ashley Fiss came in to talk about the brochure that will be sent out to the registered voters on the new Law Enforcement Center and to show the updated plans for the facility.

J C Cantrell came in to inform the Commissioners of a blade seminar being held in Ulysses. He wants to send 15 guys to the seminar.

J C asked about concreting the water pit at the asphalt plant. The Commissioners asked him to get bids for the project.

J C asked if the Road Department could purchase two loaders. He would trade in a 1993 Cat and 1999 Komatsu. The Commissioners agreed to let him get bids for the two loaders for the next meeting.

Dave moved to go into executive session for 10 minutes from 9:50am to 10:00am for litigation. Gary seconded. Motion carried. Meeting reconvened at 10:00am.

Tom Fuhrmann came in to discuss a new oil & gas software for geological surveys (KGS).

This will allow the gas companies to send the renditions electronically. There would be several counties involved to help share the cost of project.

Gary moved to participate in the project. Melvin seconded. Motion carried.

Dave moved to go into executive session with Tom Fuhrmann for 15 minutes from 10:15am to 10:30am for personnel issues. Melvin seconded. Motion carried. Meeting reconvened at 10:30am.

Kim Harper and Gary Gold came in to discuss the billing of the dispatch fees. Gary moved to change the billing to be County pay 70% and City pay 30% starting the next billing statement. Melvin seconded. Motion carried. Dave was not in agreement at this time.

Dave mentioned the transformer that will be needed for the new Law Enforcement Center. Melvin will check with Pioneer Electric otherwise the county will ask the city to help with a transformer.

Kim Harper informed the commissioners that Lee Stoops will be going off the Airport Board and asked not to be reinstated.

Dave suggested the Airport Board submit some names to the Commissioners at the next meeting.

Gary moved to go into executive session with Greg Morris for 20 minutes from 11:05am to 11:25am for land acquisition. Dave seconded. Motion carried. Meeting reconvened at 11:25am.

Ted Heaton came in to discuss the change in the dispatch billing.

Ted presented a paper to the Commissioners showing the way different counties handle the uniforms for the officers and dispatchers. Dave said to hold off on the matter at this time.

Dave moved to go into executive session with Guy Rowden for 30 minutes from 1:00pm to 1:30pm for personnel matters. Gary seconded. Motion carried.

Dave moved to go back into executive session for another 10 minutes. Gary seconded. Motion carried. Meeting reconvened at 1:40pm.

Roger Lynch came in to update the year for trailer houses. The city has passed a new ruling of 1990 or newer. The county is using the year 1986 and Moscow City is still using 1976. Roger is meeting with Moscow City council to help update their regulations.

Gene Leonard informed the Commissioners the transfer station has been cleaned out for the bio terrorism supplies.

Gene asked to have a building added on to the side of the shop building at the landfill. The Landfill employees will be putting the building up. He had a price for the cement work of $7269.00 from McBride Construction. If McBride gets the contract, he would trade out a portion of the cost of the cement work for concrete at the landfill ($2269.00). That would bring the contract price to $5000.00.

Dave moved to allow Gene to put an addition on the shop building at the landfill and have McBride Construction do the cement work. Gary seconded. Motion carried.

Gary moved to go into executive session with Tom Schnittker for 15 minutes from 2:17pm to 2:30pm for land acquisition. Dave seconded. Motion carried.

Gary moved to go back into executive session for another 10 minutes. Dave seconded. Motion carried. Meeting reconvened at 2:40pm.

Dave moved to go back into executive session for 30 minutes from 3:07pm to 3:37 for personnel issues. Gary seconded. Motion carried. Meeting reconvened at 3:37pm.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

OCTOBER 18, 2005

General………………………………….123,577.05

Road & Bridge……………………………10,916.55

Building……………………………………1,506.39

Noxious Weed………………………………..433.37

Library……………………………………92,832.25

Fire Bequest……………………………….1,489.62

Dave moved to nominate Connie Gold for the 2005 Service Award with KAC. Gary seconded. Motion carried.

Dave moved to go into executive session for 20 minutes from 9:00am to 9:20am for personnel issues. Gary seconded. Motion carried. Meeting reconvened at 9:20am.

Paula Rowden came in to discuss the Regionalization grant and have the Bio terrorism Preparedness & Response contract signed. The grant will be $49,542.00 and 1/5 of the amount is for Stevens County.

Paula also discussed putting a list of names together that might be interested in being on the Board of Health.

Mike Schechter came in to open bids for a new ambulance.

Wheeled Coach – David Crocket bid on a 2006 Freightliner Chassis for $157,650.00

Life Line Emergency Vehicles through Rocky Mountain Emergency Vehicles of

Hoxie, KS – Larry Kness bid on a 2006 Freightliner Chassis for $156,273.00.

Dave moved to accept bid from Rocky Mountain Emergency Vehicles of Hoxie for a 2006 Freightliner Chassis in the amount of $156,273.00. Melvin seconded. Motion carried.

Melvin moved to appoint Dave as the KAC delegate and Gary as the 1^st Alternate. Gary seconded. Motion carried.

Dave moved to appoint Gary as the KCAMP delegate for KAC and Dave as the 1^st Alternate. Gary seconded. Motion carried.

Gary moved to appoint Dave as the KWORCC delegate for KAC and Gary as the 1^st Alternate. Dave seconded. Motion carried.

Dave moved to instruct the County Clerk, Pam Bensel to purchase a retirement gift for Janice Porter. The retirement party will be on October 24, 2005. Melvin seconded. Motion carried.

J C Cantrell came in to open bids for a new loader.

Foley Equipment Company – Gene Swartz bid a 2005 Caterpillar 950GII with a

full machine warranty: 6 months/unlimited hours with a 1993 Caterpillar 950 FII

trade in. Price with trade $113,777.00

Foley Equipment Company bid without a trade in: $163,723.00

Murphy Tractor & Equipment Co – Ron McFarlane bid a 2006 Deere 644J Wheel

Loader with a 5 year 5,000-hour full machine secure with a 1993 Caterpillar 950

FII trade in. Price with trade $107,788.00

Murphy Tractor & Equipment Co bid without a trade in: $155,288.00

Gary moved to accept the bid from Murphy Tractor $ Equipment Co for $107,788.00 with the 1993 Caterpillar trade in. Dave seconded. Motion carried.

Gary moved to accept the bid from FF Construction of Ulysses to concrete the water pit at the asphalt plant for a cost of $32,180.00. Melvin seconded. Motion carried.

KDOT has money to disburse for bridge projects within the State. There was some discussion about needing a board to pick an engineer for the Stevens County bridge project. Dave moved to appoint J C Cantrell, Gary Baker and Bill Pitts to the board. Melvin seconded. Motion carried.

Dena Allen came in to discuss personnel issues. Dave moved to go into executive session for 20 minutes 11:40am to 12:00 noon for personnel issues. Gary seconded. Motion carried.

Meeting reconvened at 12:00 noon.

Neal Gillespie, Gordon Stull, Wally Beasley and Jeff Crawford came in to discuss trade secrets. Gary moved to go into executive session for 30 minutes from 2:00pm to 2:30pm for trade secrets. Dave seconded. Motion carried.

Dave moved to continue the executive session for 30 minutes from 2:30pm to 3:00pm for land acquisition. Melvin seconded. Motion carried. No action taken. Meeting reconvened at 3:00pm.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

NOVEMBER 1, 2005

General………………………………….194,035.97

Road & Bridge………………………….117,054.85

Building……………………………………..426.50

Noxious Weed………………………………9,888.01

Alcoholic treatment…………………………237.50

Hazard Analysis…………………….…….1,194.13

The commissioners discussed the Sheriff issue on clothing allowance. Melvin moved starting January 1, 2006 to allow the Sheriff’s office to spend $500.00 a year on uniforms and accessories for each officer, jailer and dispatcher without the $10.00 monthly cleaning allowances. Receipts will need to be brought into the Clerks office before reimbursement can be made. Dave seconded. Motion carried.

J C Cantrell came in to discuss the five year buy back on the Road & Bridge equipment. Everything will be paid off in 2006.

J C was asked to get the guarantee buy back of 4 – 2001 graders from a Caterpillar business. The guarantee buy back is $128,000.00 each.

Paula Rowden came in to discuss personnel issues. Dave moved to go into executive session with Paula Rowden for 30 minutes from 10:06am to 10:36am for personnel issues. Melvin seconded. Motion carried. Meeting reconvened at 10:36am.

Gary moved to go back into executive session for another 30 minutes. Dave seconded. Motion carried. No action taken. Meeting reconvened at 11:06am.

Dave moved to instruct Pam Bensel, County Clerk to check on changing locks on the exterior doors of the courthouse including keys. Gary seconded. Motion carried.

The Commissioners discussed the flags for the Memorial. Melvin moved to have the County provide the cost of the American and Kansas flags and Guy Rowden will be responsible for replacing them on the flagpole. The Veterans group will provide for the cost of the POW flag and replacing it. Dave seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

NOVEMBER 15, 2005

General………………………………….47,203.79

Road & Bridge………………………….18,765.26

Building………………………………….4,973.39

Noxious Weed……………………………..252.24

Dave moved to go into executive session with Paula Rowden for1 hour 9:07am to 10:00am for personnel issues. Melvin seconded. Motion carried. Meeting reconvened at 10:00am. No action taken.

J C Cantrell came in to discuss the gravel and sand contract with Cullison’s from Moscow.

J C asked to get bids for 4-2006 John Deere and Caterpillar graders (2 with rippers & 2 without). Dave moved to instruct J C to secure bids for the 4-2006 graders with buy backs and without buy backs. Gary seconded. Motion carried.

J C & Commissioners were discussing the weeds on the County dirt roads. For safety reasons they suggested using the loaders to knock down the weeds on the sides of the dirt roads.

Bob Johnson is sending a letter to Jim Moss to have his burnt combine removed from the County right-a-way.

Ted Heaton came in to discuss personnel issues. Dave moved to go into executive session with Ted Heaton for 10 minutes 10:35am to 10:45am for personnel issues. Melvin seconded. Motion carried.

Gary Baker informed the other Commissioners about a Stevens County Leadership Group will be having a class on Boardsmanship on February 4, 2006. Marla Flentje will be conducting the session. The cost for project one will be $900.00 with room and board and the session on sexual harassment will be $1300.00.

Lori Rodriguez came in to inform the Commissioners that due to extra expenses and less money coming in the Pioneer Manor will need more money to finish out the year. The Commissioners suggested bringing in the bills for the Pioneer Manor for the boiler and water softener to be paid out of building fund.

Dave moved to transfer money from the building fund to reimburse the treasurer of the Pioneer Manor Board for the amount of these bills to help with the financing of the Pioneer Manor for the remainder of 2005.

Neal Gillespie came in to talk about changes on the tax abatement policy. Bob will check if changes could be made.

The Commissioners talked about raising the pay rate on Community Services for Robert Rich. They decided to discuss the matter more at the December 6^th meeting.

Linda Stalcup and Ron McFarlane with the Hospital were asked to come in to discuss the County Health Department. There will be more discussion at the next meeting on December 6^th.

Gene Leonard was asked to come in and verify a set of keys found at an accident sight.

Greg Wells came in to inform the Commissioners of the cost for legal rotary file units in the Appraisers office. 1 starter file and 2 add on files will cost $8500.00. Greg indicated that he would give a trade in of $100.00 for each file cabinet that is already in the Appraisers office. Dave moved to allow the Appraisers office to purchase the legal rotary file units. Gary seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

DECEMBER 5, 2005

A special meeting was called by Chairman, Dave Bozone at 2:00 pm on Dec 5, 2005 in the basement of the Hospital for a meeting with Hospital Board president-Ron McFarlane, Home Health administrator-Paula Rowden and Hospital CFO-Dave Piper. Commissioner, Gary Baker and Melvin Webb were also present.

The Commissioners discussed the County taking over the Home Health Department which is presently under the Hospital. They also discussed the other departments operating within the Rellis Building. No decisions were made at this time.

By motion the Board adjourned at 4:30pm.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

DECEMBER 6, 2005

General………………………………….196,496.15

Road & Bridge………………………….134,747.99

Airport……………………………………21,759.81

Building………………………………….19,061.26

Noxious Weed………………………………6,002.08

Alcoholic treatment…………………………237.50

Sheriff Bequest..…………………….…….1,747.39

Deb Martin with Russell Childhood Development brought homemade cookies to the Commissioner that was made by the kids in the Center.

Dave moved to go into executive session for 30 minutes from 9:18am to 9:38am for personnel issues and litigation. Melvin seconded. Motion carried. No action taken. Meeting reconvened at 9:38am.

Pat LeClerc with BC-BS came in to discuss the increase in the insurance coverage for 2006. She showed them different reports and explained what the different amounts represent. She explained that the policy Stevens County has will not be in effect after 2007. Blue Cross has changed this policy but the County should be able to receive the same basic coverage.

J C Cantrell came in to open bids on 4 motor graders.

Foley Equipment Co – 2 – 2006 140H Caterpillar motor graders with rippers

$374,878

262,000 buy back

$112,000 difference

Foley Equipment Co – 2 – 2006 140H Caterpillar motor graders without rippers

$347,952

262,000 buy back

$ 85,952 difference

Murphy Tractor & Equipment Co – 2 – Deere 770D motor graders with rippers

$346,400

102,800 7200 hrs/5 years buy back

Murphy Tractor & Equipment Co – 2 – Deere 770D motor graders without rippers

$326,600

96,950 7500 hrs/5 years buy back

Gary moved to accept bids with Foley Equipment Co for 4 – 2006 140H Caterpillar motor graders – 2 with rippers and 2 without rippers. Dave seconded. Motion carried.

J C presented a 5 year contract on the Cullison pit in the amount of $1,500.00 per month (to be paid every 6 months) to the Commissioners for approval. Dave moved to proceed with the contract from Cullisons. Gary seconded. Motion carried.

J C presented a quote from Van Keppel on a sand screening plant in the amount of $186,747 contingent to secure the 5 year contract with Cullison. Dave moved to allow J C to buy the new sand screening plant. Gary seconded. Motion carried.

Dave moved to appoint Lance Leslie to replace Aaron Ray on the Library Board. Gary seconded. Motion carried.

Brandon Fox, Shawn Mead with Diamond Roofing and Trevor Mangels, head of Pioneer Manor maintenance came in to discuss repairing the roof at the Manor. Bids were from:

Diamond Roofing $9,350

Shawn Mead $24,900

Dodge City, KS $44,800

Tarzann $24,457

Matthew Smith

Hugoton, KS

Fox Roofing LLC $23,835

Larry Parker $16,335

Tyrone, OK

Bryan Construction $26,218

Liberal, KS

Commissioners decided to wait and discuss the bids and cost with Lori Rodriguez, Pioneer Manor Administrator, at the next meeting on December 20, 2005.

Paula Rowden came in to discuss the County taking over the Community Health Department.

Kim Harper presented the Airport bills and asked to have Bob Passmore and Shannon Crawford reappointed to the Airport Board. Dave moved to reappoint Bob Passmore and Shannon Crawford to the Airport Board. Melvin seconded. Motion carried.

Kim Harper discussed the City’s new lagoons by landfill area. He explained when the City put the new line in for the Landfill they forgot to run new lines for the Landfill office building and scale house. He asked if the County would be willing to help pay the cost for running the line to the lagoons.

Kim asked if the County would pay the City for the Academy Schooling for Brian Schooley. They informed him that by law the County has to pay for the services.

Melvin Webb informed the other Commissioners that Pioneer Electric would not be able to supply the transformer for the new Law Enforcement Center.

Richard Everett invited the Commissioners to a bio- terrorism meeting at the Senior Center on December 15^th from 9:00am to 3:00am and lunch will be provided.

J C, Pete Earles, Vernon Norton and Rick Treco came in to discuss the drainage situation east of town in the Industrial Addition. Pete Earles presented surveys showing different solutions to the drainage problem. Rick asked what could be done to keep the water out of his garage.

Gary moved to have J C put a culvert on the SW corner of the Treco business property. Dave seconded. Motion carried.

A raise was discussed for Robert Rich, Community Service Department. Gary moved to raise the wage from $10.00 to $11.00 hours for the 1^st person and $2.00 for each additional person.

No mileage will be paid unless traveling out of the County to pick up supplies for County use.

Commissioners anticipate starting dirt work on the alleys for the drainage problem at the Industrial Park next spring.

By motion the Board adjourned at 4:30pm.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

DECEMBER 8, 2005

A special meeting was called by Chairman, Dave Bozone at 6:00pm on Dec 8, 2005. Commssioner Gary Baker and Melvin Webb, Bob Johnson, County Counselor and Pam Bensel, County Clerk was also present.

Melvin moved to approve Resolution 05-12, 05-13 and 05-14 property tax exemption for Northwest Cotton Growers Co-op, Inc, Great Plains Gas Compression, Inc and Bultman Company Inc, Manufacturing. Gary seconded. Motion carried.

Melvin moved to approve the purchase of 8-60” round tables for $1596.00, 8-30 x 96 long tables for $1032.00 and a cart for the 60” round tables for $475.00 with a total cost of $3,103.00. Gary seconded. Motion carried.

A proposal of the Public Health Department of Stevens County was draw up by the Commissioners to present to the Hospital Board.

There was discussion of taking over all departments operating in the Rellis building and contract with the hospital for Wound Care & Home Health.

Dave moved to adopt the proposal and present it to the Hospital Board. Melvin seconded. Motion carried.

By motion the Board adjourned at 6:40pm.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

DECEMBER 20, 2005

The Board of County Commissioners met in regular session with all members present. Also, present were Bob Johnson, County Counselor, Susan Schulte, Deputy County Clerk and Pam Bensel, County Clerk. County vouchers were reviewed and approved and the clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:

General……………………………………47,580.09

Road & Bridge………………………….184,213.18

Building……………………………………5,397.79

Noxious Weed………………………………2,428.89

County Equipment……………………….86,235.00

Commissioners discussed and decided not to charge for children meals at the County Christmas party any more.

Commissioners discussed the bidding process on the Road & Bridge grader buy back and compliances.

The open meeting laws and regulations were discussed.

Soil boring bids for the Law Enforcement Center were opened. The bids were from Allied Laboratories and Teracott. Each bid was for $4800.00. Dave moved to accept the bid from Allied Laboratories for $4800.00. Gary seconded. Motion carried.

The Commissioners discussed the necessity of still needing the Jail Board Committee to make decisions. No action taken.

Robert Rich came in to discuss the breezeway at the Wellness Center. He reported that Tony McBride and Gary Ellsaesser were not interested. Opal Hall made a donation from the Myrtle Parsons Estate for $10,000.00. Dave suggested reopening the bids and show exact description of what is needed. Commissioners agreed to limit to 100 sq ft.

The mediation hearing was discussed. The hearing is scheduled for December 29, 2005 at 10:00am.

Lori Rodriguez came in to discuss the roofing bids that were presented at the December 6^th meeting. Dave moved to accept the bid from Diamond Roofing for $24,900 with a 5 year warranty. The bill will be paid out of the building fund. Gary seconded. Motion carried.

Lori reported that the MMI account was closed out and they should be able to pay end of year expenses. She asked if the Home for Aged would be able to get the first appropriations for 2006 in 2005. Dave requested Susan to call the auditors and find out if this could be done.

Robert Rich reappeared and brought the old copies of bids in. He had bid from Wolters Construction. Rick Wolters is getting a bid to construct a breezeway similar to the Pizza Hut.

Ann Papay, Tom Fuhrmann and Terry Lawhon came in to present the contract for Landmark Appraisal. The contract was in the amount of $41,850 starting January 1, 2006 thru December 31, 2006. Ann Papay informed the Commissioners she does not need to renew her contract. Terry said the contract for Landmark was increased to subsidize the contract for Ann. Dave moved to accept the contract for Landmark Appraisal. Melvin seconded. Motion carried.

They updated the Commissioners on the current events and House Bills.

A resolution needs to be drawn and sent to Landmark Appraisal stating Tom Fuhrmann has been appointed as Appraiser for Stevens County.

Tom Fuhrmann presented employee evaluations for the Appraisers office.

The bonds for 2.4 million dollars can be invested. Dave moved to proceed with selling the bonds at the low interest rate and invest the money with the 1^st payment to be in 2008 or 5 year payback. Gary seconded. Motion carried.

J C Cantrell presented a bridge design in the amount of $46,260.53 for the approval of the Commissioners. The State will be paying for the bridge.

J C presented the Road & Bridge employee evaluations.

Commissioners adjourned at 1:30pm to go to the courtroom and listen to the mediation hearing. The meeting reconvened at 2:00pm.

Ted brought bids in from Riley Chev of Hugoton and Don Trentham Ford of Hugoton for 2 – 2006 Crown Victoria and 1 – 2006 Ford F150 pickup or 1 – 2006 Chevrolet Silverado ext cab pickup. Trade in 3 – 2003 Crown Victoria

Riley Chevrolet – 25,237 2006 Silverado Ext Cab

3,800 trade in 2003 CV

21,437

Don Trentham Ford – 25,945 2006 Crown Victoria

9,745 trade in 2003 CV

16,200

25,945 2006 Crown Victoria

9,745 trade in 2003 CV

16,200

32,945 2006 Ford F150 Ext Cab PU

14,945 trade in 2003 CV

18,000

Gary moved to accept the bid from Don Trentham for 2 – 2006 Crown Victoria and 1- 2006 Ford F150 Ext Cab PU for the Sheriff’s department.

Gary Baker moved to authorize Pam Bensel, County Clerk to purchase the voting equipment required by Secretary of State for the new election system-Elvis Program. Dave seconded. Motion carried.

Dave moved to approve Resolution 05-15, the Solid Waste Management Plan. Gary seconded. Motion carried.

Gene Leonard came in to discuss a bid the City of Hugoton had accepted from
Sporer Land Development Inc subcontracting with King Enterprises for disposing of concrete and the laying of a sewer line for the Noxious Weed office building to the main line. The City asked if the County would waive the disposal fee for the concrete and help pay for the laying of the sewer line.

Dave moved to pay one half (1/2) of the bill for connecting the office building and scale house for the Landfill to the sewer line and not waive the disposal fee for the concrete. Gary seconded. Motion carried.

Gene brought in his evaluations for the Noxious Weed and Landfill employees.

Ron McFarlane, Linda Stalcup and David Piper from the Hospital came in response to a proposal for the creation of a freestanding Public Health Department presented by the Commissioners. The transportation bus would go with the Public Health Department. The Hospital presented in the proposal to contract with the Public Health group to continue with Home Health services until they found a qualified person or someone was trained for the position. If this is not agreeable with Paula Rowden, the hospital will pursue another avenue.

Gary moved to accept the proposal presented by the Hospital Board on the Public Health Department and with the Home Health situation if Paula agrees to the contract. Melvin seconded. Motion carried.

Harry Bartel asked permission to become a buyer for used equipment through the State Surplus Department for the removal of snow on the runways. Gary moved to allow Harry to become a buyer for used equipment through the State Surplus Department. Melvin seconded. Motion carried.

By motion the Board adjourned at 6:40pm.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

DECEMBER 29, 2005

General………………………………….260,952.17

Road & Bridge…………………….……119,497.83

Building………………………………………538.65

Airport……………………………………..2,550.00

Noxious Weed………………………….…6,990.76

Roger Lynch was asked to come in and discuss the zoning regulations east of town on Bobby Campbell’s land. He explained the situation and they agreed that he work only with the individuals buying the land.

Roger updated the Commissioners on the salvage yard west of town owned by Don Olinger.

Paula Rowden was asked to come in and finalize the Stevens County Health Department agreement with the Hospital. She explained there were grants that could be used for different areas if the choose to apply.

Dave declared the hearing for tax abatements open at 10:00am. Neal Gillespie, Keith Bell, Jerry Stuckey and John Galle were also present at the hearing. Neal proceeded to explain the process of the tax abatement. The abatements are only for the new building or equipment. Keith Bell stated some concerns and the other men answered the concerns. Then, Dave declared the hearing closed at 10:30am.

Robert Rich brought in the evaluations for Wellness Center. They will discuss pay raises at the January 3, 2006 meeting.

Robert informed the Commissioners that Rick Wolters is drawing up a new plan for the breezeway.

The Commissioners discussed paying $50.00 to Robert Rich for his cell phone bills for Community Service. Dave moved to pay the $50.00 for the cell phone bill of Robert Rich for Community Service. Melvin seconded. Motion carried.

Pam Bensel presented the bylaws for KWORCC to be adopted. Dave moved to adopt Resolution 05-16 the bylaws for KWORCC. Melvin seconded. Motion carried.

Melvin moved to have a freestanding County Health Department as of January 1, 2006. Dave seconded. Motion carried.

Dave moved to hire the current employees from the Community Health Department at the same net wage they were making previously. Melvin seconded. Motion carried.

Melvin moved to waive the 30 day waiting period for the County insurance BC-BS. Dave seconded. Motion carried.

Melvin moved to grant Resolutions 05-17, 05-18 and 05-19 for NW Cotton Growers, Great Plains Gas Compressions and Bultman Manufacturing for a property tax exemption pursuant to the provisions of Article 11, Section 13 of the Kansas Constitution. Dave seconded. Motion carried.

Pat LeClerc brought in the 2006 BC-BS insurance contract to be signed.

Dave moved to appoint Tom Fuhrmann as the Stevens County Appraiser for a 4 year term starting January 1, 2006 thru December 31, 2009. Melvin seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman