2004 Commissioner Meeting Proceedings

COMMISSIONERS PROCEEDINGS

JANUARY 6, 2004

Melvin moved to have Citizens State Bank as the bank depository for Stevens County. Dave seconded. Motion carried.

Dave moved to have the Hugoton Hermes as the official newspaper for Stevens County. Melvin seconded. Motion carried.

Melvin moved to keep the meeting days and time the same. The day and time will be 1^st and 3^rd Tuesday at 8:30am… Dave seconded. Motion carried.

Roger Lynch presented some more information about the junk storage-salvage yard to the commissioners. Lee and Braxton Reynolds are the individuals wanting to do the salvage yard. Also present were Jim Hittle, a concerned neighbor, and Bryne Sullins representing the Planning and Zoning Board. Roger informed the commissioners that all rules and regulations have been met and the application has been accepted by the state-KDOT and the only step left is the rezoning of the land. Dave moved to allow the change of land use from Agricultural District to Conditional Use permit on 5 acres of land being the

SE 28-32-37. The salvage yard needing to be at least 300’ from the North boundary of the SE 28-32-37. Melvin seconded. Motion carried.

Dave moved to purchase the Hugoton City Building-Lots 7 & 8 Block 36 and the East 105’ of Lots 1-3 Block 45 for $93,000.00. Gary seconded. Motion carried.

Milton Gillespie and Louise Quintana’s terms come up for reappointment in January, 2004.

Dave moved to reappoint Louise Quintana to the Library Board. Gary seconded. Motion carried. Milton Gillespie asked to be replaced. The appointment will be at a later date.

Pete Hickey came in to talk to the Commissioners. Dave moved to go into executive session for personnel issues for 15 minutes-9:50am – 10:05am. Melvin seconded. Motion carried. The meeting reconvened at 10:05am and Dave moved to go back into executive session for 10 more minutes-10:10am – 10:20am. Gary seconded. Motion carried. Meeting reconvened again at 10:20am. No decisions were made.

Pam Bensel, County Clerk, presented the GAAP Waiver Resolution # 04-02. Gary moved to adopt the GAAP Resolution #04-02. Melvin seconded. Motion carried.

J C Cantrell asked to have the 2 Champion motor graders that are being leased to be sent back to the company and replaced. He is to get 3 sealed bids and they will be opened at the January 20, 2004 commissioners meeting at 1:00pm.

J C is checking into the moving of Road Q in between 17 & 18 on the SW 5-33-36 at the corner of the SW & SE sections. He will be contacting the land owners before any further decisions are made.

Dave moved to go into executive session for personnel issues for 10 minutes-11:05am – 11:15am. Gary seconded. Motion carried. Meeting reconvened at 11:15am.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JANUARY 20, 2004

Gary Gold came in to check on the Extension Office moving into the City Office building.

No decision was made at this time.

Guy Rowden brought in the proposal from Christian Knipp with Trane of Wichita for the installation of an air handler in the courthouse. Guy is to check with Leo Lopez of Garden City to get the specifications for taking bids.

Dave moved to go into executive session for personnel issues for 30 minutes – 9:20am – 9:50am. Gary seconded. Motion carried.

J C Cantrell opened bids for 2 motor graders. The bids were from:

Berry Tractor & Equipment – 2 2004 Komatsu Model GD-655-3CA Motor Graders at

$150,613.00 with a warranty of 5 years/7000 hours and a buy back of $140,000.00.

Van Keppel Company – 2 2004 Volvo G720B Motor Graders at $315,356.00 with a warranty of 5years/7500 hours and a buy back of $167.356.00.

Murphy Tractor & Equipment Co – 2 2004 John Deere 770CH Series II Motor Graders at

$325,360.00 with a warranty of 5 years/7500 hours and buy back of $185,000.00.

Foley Equipment – 2 2004 Caterpillar 140H-00 Motor Graders at $316,140.00 with a warranty of 5 years/7500 hours and a buy back of $190,000.00.

Dave moved to accept the bid from Foley Equipment for 2 2004 Caterpillar 140H-00 Motor Graders at $316,140.00 with a warranty of 5 years/7500 hours and a buy back of $190,000.00. Melvin seconded. Motion carried.

J C updated the Commissioners on the changing of Road “Q”. The individual land owners did not want the County to make any changes to the road.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JANUARY 29, 2004

Dave Bozone called a special meeting at 2:00pm and the Hugoton Hermes was notified.

Present were Dave Bozone, Gary Baker, Melvin Webb and Pam Bensel, County Clerk.

Dave Bozone moved to go into executive session for personnel issues for 30 minutes-2:10pm-2:40pm. Gary seconded. Motion carried. The meeting reconvened at 2:40pm and

Dave moved to go back into session for another 10 minutes-2:45pm-2:55pm. The meeting reconvened at 2:55pm. No decisions were made.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

FEBRUARY 3, 2004

The Board of County Commissioners met in regular session with all members present. Also, present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. Minutes from January 20 and January 29 were read and approved.

General………………………………..737,012.69

Road & Bridge…………………………688,367.43 Building…………………………………2,789.36

Noxious Weed…………………………..6,554.63

Fair…………………………………….48,310.00

Services for Elderly……………………59,000.00

Home for Aged Maint………………..416,450.00

Employees Benefit……………………111,303.29

Library…………………………………89,640.50

Hospital Maint………………………..574,000.00

Airport…………………………………78,136.52

Roland Moser came in to ask for the county’s assistance in cleaning up the Moser farm, west and south of town. The commissioners said the county would not be able to use the county equipment in helping a private individual. The county only does the county right of ways.

Robert Rich came in to discuss raises for the aerobic instructors and daycare/cleaning lady.

Dave moved to raise Renee Light and Ellen Hall to $20.00 an hour to help compensate for mileage to and from Rolla and Mary Romero a raise to $7.00 an hour. Gary seconded. Motion carried.

Koleen Nosekabel came in to open bids for office furniture. Bids were from:

Liberal Office Machines of Liberal – $18,753.00 with a discount of $13,000.00.

Southern Office Supply of Garden City – $12,260.00

Gary moved to accept the bid from Southern Office Supply for $12,260.00. Melvin seconded. Motion carried.

Gerald Schmidt came in to ask permission to put up a Veterans Memorial in front of the Courthouse by the flag pole. Dave moved to allow the VFW to put a Veterans Memorial up by the flag pole according to the size. Gary seconded. Motion carried.

J C Cantrell came in to discuss Road & Bridge bills and to let them know he had returned the 2 Champion motor graders.

Tom Fuhrmann came in to discuss raises for the Appraisers office. Melvin moved to go into executive session for 10 minutes – 1:17pm -1:27pm for personnel issues. Dave seconded. Motion carried. Meeting reconvened at 1:27pm.

Gary moved to give the Appraisers office employees a 3% raise retroactive January 1, 2004.

Melvin seconded. Motion carried.

Dave moved to change the next meeting from February 17^th to February 19^th. Gary seconded. Motion carried. Pam Bensel was instructed to inform the Hugoton Hermes of the change.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

FEBRUARY 19, 2004

Guy Rowden came in to review the applications for the part time janitor position with the commissioners. He asked about having the carpets cleaned in the courthouse offices, the grass lowered and fixing the back flow preventer on the sprinkler system to bring it up to code. Gary moved to allow Guy have McBride Construction dig up the concrete on the north side of the Memorial Hall to fix water leaks and allow Jeff Crawford to install a back flow preventer to bring the water turn off system up to code. Dave seconded. Motion carried.

Sid Burrows came in with concerns of the number of wrecks on 1^st Street road east of town.

No decisions were made at this time.

Ann Papay came in to inform the commissioners about Senate Bill 487. She asked if anyone would be able to testify on behalf of the counties in Kansas. Dave Bozone, Melvin

Webb and Neal Gillespie all agreed to participate in the hearings at Topeka on February 23, 2004.

Linda Stalcup, Richard Farrar, Robyn Sullivan, Ashley Fiss & Dave Piper came in to discuss the ER addition to the hospital. Dave moved to help support the financing of the completion of the ER addition to the hospital using the bid from McBride Construction. Melvin seconded. Motion carried.

Koleen Nosekabel asked to have the carpet in the Clerk of the District Courts office replaced. She had a bid from Finishing Touches and will be receiving a bid from Larry Buhrmann. Gary moved to allow Koleen to get new carpet for the Clerk of the District Courts office and vault. Melvin seconded. Motion carried.

Gary Baker brought up the discussion of moving the Extension Office into the City Building. Dave moved to allow the Extension Office to move into the City Building when the County gains possession of the property. Gary seconded. Motion carried.

Bids were opened on an air handler for the second floor of the Courthouse. The only bid was from Trane of Wichita in the amount of $16,625.00. Gary moved to accept the bid from Trane in the amount of $16,625.00. Dave seconded. Motion carried.

Gary moved to approve the job descriptions of Robert Rich and Elaine Rowden for the Wellness Center. Dave seconded. Motion carried.

Alan Bultman came in with concerns of the County spending money for tires outside the county when they are able to get them in town. J C agreed to try a different brand of tire for one of the motor graders with Bultman’s mounting them free of charge.

Jeff Crawford came in to discuss being reappointed to the Economic Development Board. His term ended in January, 2004. Gary moved to reappoint Jeff to the Economic Development Board for a four year term. Melvin seconded. Motion carried.

Dennis Keegan from KDOT came in to discuss the road construction west of town.

Gene Leonard asked to have sealed bids on a 76 Hobbs dump trailer. No decision was made. He asked about spraying weeds for businesses. The County’s liability will only cover the spraying of right of ways.

Billy Woodworth came in for an interview for the part time janitorial job. Carolina Garza and Lorrie Stewart will be interviewed at a later time. Dave moved to recommend Carolina Garza for the job for 20 to 30 hours a week with a probation period of 3 months. Gary seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

MARCH 2, 2004

The Board of County Commissioners met in regular session with all members present. Also, present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. Minutes of the last meeting were read and approved. County vouchers were reviewed and approved and the clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:

General………………………………..251,462.27

Road & Bridge…………………………252,131.94 Building…………………………………4,125.77

Noxious Weed…………………………11,328.13

Alcoholic Treatment………………………712.50

Fire Bequest…………………………………30.50

Airport……………………………………2550.00

Roger Lynch, Director of Planning and Zoning and Jeff Crawford, member of the Economic Development Board came in to inform the commissioners of the progress on the Wind farm project. The Zoning Board moved to allow the change of a conditional use permit on the land sight for the wind generators. Roger presented the Boards decision to the Commissioners. Dave moved to continue the progress of the Wind farm project by allowing the conditional use permit on the land sight presented for the wind generators. Melvin seconded. Motion carried. The next step is to organize a public hearing.

Koleen Nosekabel informed the commissioners of a letter stating the proper channels for the spending of monies and budget preparation for the Clerk of the District Court according to statue 20-349. Budget is approved by the court system followed by the final approval of the County Commissioners.

Dennis Keegan with KDOT came in to discuss the road west of town (HWY 56). There was discussion of land prices and fencing along the ditch. Dennis will ask for recommendations to not put a fence in the area along the Industrial Addition, west of town. Commissioners rejected KDOT’s offer for the land acquisition along the Industrial Addition. He will meet with the commissioners with the answers of land prices and fencing at a later meeting.

J C reported the county is having trouble with four wheelers at the pond, east of town, on cemetery road. The signs are still being destroyed and needs to know if he should keep replacing them. He asked if the county should loan out the packer equipment to the Race Track Committee.

The Library Board needs someone appointed to the Library Board for the replacement of Milton Gillespie. The two names mentioned were Laura Hines-Hull and Abel Sullivan. Dave moved to appoint Laura Hines-Hull to the Library Board for a four year term starting 2004 to replace Milton Gillespie. Melvin seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

MARCH 16, 2004

Judge Keith Wilson came in to explain the administrative order for budgets. This is used only as an internal operation device among the judicial system. There is a statute referring to this matter.

Gary Gold and Nancy Honig came in to discuss the extension council moving into the city building. Doreen Hadley and Steve Rome, members of the Extension Council board were also present. The City will has possession of the building until June 30, 2004. Remodeling and financing were discussed. No decisions were made at this time.

Mike Schechter is in the process of completing the protocols for the EMS Inter-hospital transfers, SOG EMS 500. He is presenting it to Dr Sam and the Hospital board for approval at the next meeting. There is a grant that will pay for up to four defibrillators to be used at accidents. He asked for a letter of support, from the commissioners, so the emergency service personnel could use the defibrillators on the scene of an accident.

Guy Rowden came in to discuss table carts and tables being torn up in the Memorial Hall. He asked if two carts could be purchased. He is getting prices for the table carts.

Dave Bozone moved to hire Carolyn Garza full time as janitorial help. She is allowed 40 hours a week at $9.20 an hour starting April 1, 2004. Melvin seconded. Motion carried.

Steve Lewis and John Phifer came in to discuss the reimbursements of expenses and receiving their pay checks ahead of time. John inquired about the county employees being a part of the Optional Life program with KPERS.

J C Cantrell brought in bids on carpet and tile for the office area at the Road & Bridge Dept. The bids were from: Buhrmann Cleaning Service – Hugoton – for a total of $5709.68

Finishing Touches – Hugoton – for a total of $5091.95

Melvin moved to accept the bid from Finishing Touches in the amount of $5091.95. Gary seconded. Motion carried.

The five year plan and annual report for the projects in 2003 were discussed.

J C inquired about laying asphalt for JD’s Liquor Store parking lot. The cost will be approximately $7000.00.

Kim Harper with the Airport board presented information for a grant from the Kansas Airport Improvement Program that has been set aside for Hugoton in the amount of $225,000.00. The grant would be used for the overlay of the crosswind runway and lights along the runway.

There was a conference call with Ann Papay. She informed the commissioners of another hearing on Senate Bill 487 coming up on March 22, 2004 at 1:30pm in Topeka. There will be more testimonies presented to the House of Representatives.

Opal Hall came in to discuss the concerns about the Stevens County Foundation Fund.

Ted Heaton was called in to discuss concerns of the Sheriff’s office. The commissioners would like to see more communication among the different entities.

Gene Leonard was unable to attend the meeting. He left a list of equipment to be sold. Gary moved to advertise the equipment and put it in the Kiwanis Sale on March 16 & 17, 2004. Dave seconded. Motion carried.

Discussion of the County lawn care was tabled till a later date.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

APRIL 6, 2004

General………………………………..252,838.29

Road & Bridge…………………………250,102.38 Building………………………………… 1,178.12

Noxious Weed………………………… 10,083.92

Fire Bequest………………………………..589.15

Alcoholic Treatment……………………… 237.50

Airport………………………………….35, 050.00

Library………………………………….89, 640.50

Amb Bequest………………………………640.00

Gary moved to pass Resolution 04-01 for the affiliation for Optional Insurance with KPERS.

Dave seconded. Motion carried.

Melvin moved to change the format of approving bills from signing each one individually to approving them from the Voucher List report unless there is a question then the voucher will be looked at. Gary seconded. Motion carried.

Gerald Schmidt had a conference call with the commissioners concerning the new Veteran Monument. He suggested someone look at the monument in Syracuse located at the cemetery.

Ann Papay had a conference call with the commissioners to update them on Bill 487. There will be a meeting on April 22, 2004 at 12:00pm. Commissioner Bob Boaldin, from Elkhart will be meeting with Governor Sebelius on this issue. Ann encouraged each group of County

Commissioners, in this area, to send a letter of request for the Governor to sign Senate bill 487.

Guy Rowden and Mario Hernandez came in to discuss the tables being broken by the renters for the Memorial Hall. The commissioners decided to have Guy & Mario set up and tear down the tables and chairs for each event. They are to keep track of their time and the Clerk’s office will bill the group that rents the hall. Guy is checking into prices for 2 table carts.

Health insurance for Nancy Sides in the Extension Office was discussed. No decision was made at this time. Gary is going to talk to Pat LeClerc with BC-BS about this matter.

Kim Harper came in to discuss the concern of the auditors for the approval of Airport bills by the Commissioners before sending them out.

Dave moved to reappoint Opal Hall for a four year term to the Southwest Guidance Center Board. Melvin seconded. Motion carried.

Dave previously met with the auditors about the 2003 carry over monies. Gary moved, pursuit to the auditors, to transfer $300,000.00 to the Building fund and $70,000.00 to the Foundation Fund. Dave seconded. Motion carried.

Brad Musgrove came in to express his opinions on being reappointed to the Economic Development Board. Gary moved to reappoint Brad for a four year term to the Economic Development Board. Melvin seconded. Motion carried.

Dave asked Brad about bidding on county property insurance.

John Brower came in to inquire about replacing Florence Metcalf on the Foundation Board, with term ending March 1, 2005. Gary moved to appoint John Brower to the Stevens Co Foundation Board to replace Florence Metcalf for the remainder of her term being March l, 2005. Melvin seconded. Motion carried.

Mikhail Lahey, Angie Lahey, Tom Lahey and Justin Hamlin came in to discuss Road 20, North of Moscow. Mikhail presented pictures of the pot holes in the road that caused a rim on his vehicle to be bent. He asked if the county would consider paying for the replacing of the rim. He presented a bill for $265.13 for a used rim. Gary moved to pay the bill for the rim for $265.13. Melvin seconded. Motion carried.

Ken Lipp came in to discuss the county policy and requested that his termination with the county be treated as a retirement. No decision was made.

J C Cantrell came in to inform the commissioners of the Road & Bridge bills and upcoming projects. J C said they would start working on Road 20, North of Moscow, next week.

Dave moved to go into executive session for15 minutes for personnel issues from 1:45pm -2:00pm. Gary seconded. Motion carried. Meeting reconvened at 2:00pm.

Dave moved to allow Guy 40 hours a week maximum and 4 hours a week overtime with documentation of the overtime hours. Gary seconded. Motion carried.

Dave moved to go into executive session for 5 minutes for litigation issues from 2:30pm – 2:35pm. Gary seconded. Motion carried. Meeting reconvened at 2:30pm.

Dave approved the Proclamation for the Fair Housing Month. Melvin seconded. Motion carried.

Commissioners approved the wood frame building with the metal siding that Jan & Dettra Crawford is putting up on the lot west of town in the Industrial Addition.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

APRIL 20, 2004

General…………………………………..9,432.86

County Building……………………………327.79

Employees Benefit………………………2,045.43

Noxious Weed……………………………….3.04

Employee’s P/R Misc W/H……………..1,356.02

Ken Lipp came in to inquire about his sick leave. He is planning on quitting and asked if this could be considered retirement from the county. He has worked for 16 years. Bob was instructed to change the policy for the amount of sick days to be paid according to the number of years of service. Dave moved to adopt the policy change of the amount of sick days paid by amount of years of service. Any Supervisor within Stevens County has the authority to require a doctor or hospital note on any day or days an employee is absent from work. Gary seconded. Motion carried.

Sherri Martin and Wilbur Kinser presented the budget for Soil Conservation District. The budget request has an increase of $5,000.00 from last year, $27,020.00 to $32,020.00. No decision was made at this time.

John Wire of Great Plains Development explained what Great Plains is all about and how the counties benefit from the program. He stated that an elected official and someone with a financial background from each county needs to be appointed to the Great Plains Development Board to represent their county. There is one meeting a year at Dodge City for the appointed members to attend. Gary moved to appoint Dave Bozone, as the elected official, to the Great Plains Development Board. Melvin seconded. Motion carried. The other appointment will be at a later date.

Dave moved to renew the county membership agreement with Great Plains Development at a cost of $1,096.60. Gary seconded. Motion carried.

The commissioners were informed that Gib Coulter is resigning from the Airport Board.

J C Cantrell came in to discuss upcoming projects. The road North of Moscow, Road 20, was closed 4-8-2004 and the 1^st of May, the Road Dept will start repairing the road.

Renata McCulloch asked if she could buy a county computer that is being replaced in Judge Schroeder’s office. The commissioners agreed to accept the offer of $200.00 for the computer.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

APRIL 22, 2004

The Board of County Commissioners met in special session with all members present. Also,

present was Pam Bensel, County Clerk.

Dave Bozone called the meeting to order for a Public Hearing on the Wind farm project. He opened it for public speaking.

Jeff Crawford, member of the Economic Development Board, spoke in favor of changing the agricultural land to be used for the Wind farm project to a conditional use permit. He expressed his thanks to the county for allowing the Wind farm project be a part of the community.

Dennis Moser of rural Moscow, questioned the increase of taxes for the citizens of the county to support the wind farm or will the wind farm be paying taxes to be self supporting?

Randy Mangelson the Assisted CEO for Pioneer Electric asked a question about the tagging of vehicles in Stevens County.

Doug Martin asked if the existing roads were the only ones to be used.

Jeff Schlichting, promoting the wind farm, replied. The remaining land will still be used for agricultural land. The road maintenance and other expenses will be paid by the company. The equipment being used will be assessed were the company is in California. This project will provide jobs and the vehicles will be tagged in Stevens County. The only roads to be used are the section roads on the parcels.

Dave declares the meeting closed at 1:30pm.

Roger Lynch and the zoning board will retire to the commissioners room to make a decision on changing the land from agricultural to conditional use permit. Roger informed the public of the decision from the Planning and Zoning board. The decision was in favor of accepting the proposal.

Gary moves to approve the Zoning board decision by resolution. Bob Johnson was instructed to draw up Resolution 04-04.

The commissioners discussed contracting with Mathews Land and Survey, Garden City and Ted Harder & Associates, Elkhart as licensed surveyors for Stevens County. Gary moved to employ Mathews Land & Survey as the second surveyor for Stevens County. Bob Johnson was instructed to draw up Resolution 04-03. Melvin seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

MAY 4, 2004

General………………………………..183,682.55

Road & Bridge…………………………172,398.93 Building…………………………………5,891.66

Noxious Weed…………………………..7,880.07

Alcoholic Treatment………………………237.50

Airport……………………………………2,550.00

Dave moved to go into executive session for 20 minutes, 10:00am-10:20am, for personnel issues. Gary seconded. Motion carried. Meeting reconvened at 10:20.

Bob was asked to dictate a letter to the sheriff’s office about the use of the County’s credit card and stating that by State law there needs to be proper documentation for paying of the bills.

The Kansas State Historical Society is supporting the Territorial Sesquicentennial Tree Planting Commission on a tree planting ceremony. Each county participating was asked to conduct a ceremony by planting a tree and putting up a historical marker.

Dave moved to instruct County Attorney, Bob Johnson, to file the petition for the County’s tax foreclosure sale. Melvin seconded. Motion carried.

J C Cantrell reported that the road signs on Road 20 North of Moscow have been torn up. He went over the Road & Bridge bills.

Dave moved to instruct Bob to check properties South of Russell Lake for right-of-way ownerships. Gary seconded. Motion carried.
Sheryl Hayworth came in to discuss the Assisted Living Project. They suggested talking to Neal Gillespie to make this an Economic Development project.

Dave moved to appoint Loren Zabel as a member with a financial background from Stevens County for the Great Plains Development Board. Gary seconded. Motion carried.

Paul Simpson came in to discuss buying a lot in the Industrial Addition, west of town.

Kim Harper presented airport bills to be approved. Two names were suggested as possible new members to the Airport Board, Greg Kubin and Shannon Crawford.

Dave moved to go into executive session for 20 minutes, 1:55pm-2:15pm, for personnel issues. Melvin seconded. Motion carried. Meeting reconvened at 2:15pm.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

MAY 18, 2004

The Board of County Commissioners met in regular session with two members present, Gary Baker and Dave Bozone. Also, present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. Minutes of the last meeting were read and approved. County vouchers were reviewed and approved and the clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:

General………………………………….54,541.33

County Building………………………….4,917.20

Noxious Weed…………………………..37,746.98

Paula Rowden discussed the changes in the Bio-terrorism plan to meet State requirements then the Commissioners signed the approval sheet for State. She inquired about a building to use for the Bio-terrorism equipment and products and a place to park the Public Transportation bus out of the weather.

Dave moved to go into executive session for 15 minutes for personnel issues from 9:10am – 9:25am. Gary seconded. Motion carried.

Frankie Thomas, Kathy Pate, Frank Walker and Frank Furr came in to inform the Commissioners about the progress on the Veterans Memorial Monument. The prospective deadline is July 4, 2005. Gary moved to recess to the courthouse lawn. Dave seconded. Motion carried. Meeting reconvened at 10:00am.

Kim Harper came in to discuss appointing Shannon Crawford to the Airport Board. Gary moved to appoint Shannon Crawford to the Airport Board and fulfill the unexpired term for Gib Coulter until October, 2005. Dave seconded. Motion carried.

Kim Harper gave an update on the crosswind runway. He discussed the possibility of a truck by-pass. No decision was made at this time.

J C Cantrell gave an update on Road 20, North of Moscow and discussed the Road & Bridge bills.

Dave moved to instruct Bob Johnson to find out if the county could put a severance tax on any natural resources leaving the county. Gary seconded. Motion carried.

Dave moved to go into executive session for 15 minutes for litigation issues from 10:55am – 11:10am. Gary seconded. Motion carried. Meeting reconvened at 11:10am.

Gary moved to allow Robert Rich hire part time help for 20 hours a week to offset the time Elaine Rowden will be gone. Dave seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JUNE 1, 2004

General………………………………….136,679.42

Road & Bridge…………………………176,798.84

County Building………………………….13,775.00

Noxious Weed…………………………….6,370.94

Alcoholic Treatment…………………………237.50

Road Machinery…………………………226,561.26

Reg of Deeds Tech Fund…………………..3,677.22

Dave talked to Paula Rowden about a place to store the Bio-terrorism equipment and supplies and the Transportation bus. Gary moved to allow Paula to use the Solid Waste Transfer Station building to store these items. Melvin seconded. Motion carried.

The Commissioners asked Linda Stalcup to come in and discuss the billing on a county inmate. They asked if the county could get a discount. Linda updated the Commissioners on the hospital remodeling project. Linda called the Commissioners later and informed them that a 25% discount would be on the County’s medical billings for inmates.

J C Cantrell came in to report on the completion of the sealing of Road 20, North of Moscow. He informed them of the bank notes being paid off with the money refunded for returning the 2-1999 Champion graders. He was asked to fix up a depreciation schedule for the R & B equipment.

Gary moved to go into executive session with J C for 15 minutes for land acquisition from 10:55am – 11:10am. Meeting reconvened at 11:10am. No action taken.

Effie Gaskill came in to ask about starting a recycling program. She was asked to get some facts and figures together and report back at a later meeting.

Mark Hinde, Sharon Hixson and Verleen Hancock from Southwest Developmental Services and Russell Childhood Developmental came in to discuss the budget for 2005, totaling $69,750.00 – SDSI $59,250.00 and RCDI $10,500.00.

Verna Kay McQueen asked if Carolina Garza could be an interpreter for the Stevens County Court system. The commissioners approved this action with the idea that she would do this while not on County time.

Tom Fuhrmann, Ann Papay and Terry Lawhon came in to inform the commissioners of the value change for the county. They feel the value will be up 15% to 20% this year. Terry Lawhon presented a year Real Estate contract for Landmark Appraisal in the amount of $83,300.00. Gary moved to approve the Real Estate contract for Landmark Appraisal in the amount of $83,300.00 (Jan-Dec). Dave seconded. Motion carried.

Dispatchers – Jayne Littrell, Liz Grewe, Fritz Goebel, Jan Harris and Sheriff Russ DeWitt came in to discuss payroll.

Dave moved to go into executive session for 15 minutes for personnel issues from 3:00pm to 3:15pm. Gary seconded. Motion carried. Meeting reconvened at 3:15pm.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JUNE 1, 2004

Dave Bozone called a special meeting with the Hugoton City Council at 7:00pm in the Memorial Hall. The Hugoton Hermes was notified. All members were present. Also present were Bob Johnson and Pam Bensel.

The topic of conversation was an alternative truck route around Hugoton. A few concerned citizens and Hugoton Hermes representative, Sherry Goering were also present for the discussion. No decision was made.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JUNE 15, 2004

General…………………………………..28,373.53

Road & Bridge…………………………..18,251.33

County Building…………………………..1,050.16

Noxious Weed………………………………464.83

Fire Bequest…………………………………214.34

Effie Gaskill called to update the Commissioners on the meeting with the City Council about the recycling project. The city does not have any drop off boxes that could be used for the program. Gary moved to pay ½ of the cost for the lease of the containers in the amount of $50.00. Melvin seconded. Motion carried.

Terry Maas asked if the county would supply the insurance for the fireworks this year for Hugoton City and Moscow City. Gary moved to pay the insurance for the firework display for both Hugoton City and Moscow City. Melvin seconded. Motion carried.

Jim Karlan with SW Guidance Center of Liberal and Opal Hall, a member of the board came in to present the budget for Mental Health. Jim informed the commissioners they are

lacking two members for the board from this area (at least one male).

Kim Harper came in to discuss the billing for the county/city dispatchers. He asked if the city could pay less than 50%. They suggested he find out how other counties handle the billing for dispatchers.

They discussed the alternative truck route. The commissioners suggested putting a counter on Main Street to check the number of trucks. Kim asked about getting an engineering firm to come up with an estimated cost for the project and the county and city sharing the cost for the firm.

Gary Baker informed the other commissioners that he was appointed by the KAC to be on the Legislative Platform Committee.

Dave moved to go into executive session for 15 minutes for land acquisition from 11:00am -11:15am. Gary seconded. Motion carried. Meeting reconvened at 11:15am.

Mike Schechter explained how the 911 system was going to work and talked about the Federal grant that has been approved for the system. He has to write a plan showing the use of the money before the grant money will be issued. He suggested the county have a surcharge of twenty-five cents put on the system to help build up the fund for the future. Dave moved to allow Mike to proceed with the grant for the 911 Funding System. Melvin seconded. Motion carried.

Frankie Thomas and Frank Walker gave an update on the Veterans Memorial discussed some changes. They are looking at a deadline of December, 2004. They asked for a donation from the county of $15,000.00. The amount of funds at the present time is $3000.00 and the goal is $80,000.00. Dave moved to table the donation amount until next meeting, July 6, 2004. Gary seconded. Motion carried.

Gary Gold is taking bids for the remodeling of the former city office. The bids need to be turned into the County Clerks office by 10:00am on July 6, 2004, with a project start date of August 1, 2004 and finish date of October, 2004.

Guy Rowden presented an enMotion towel, soap and tissue paper dispenser to the commissioners. He asked if the county could buy the dispensers for each of the restrooms and utility closets. The cost is $39.00 each. Dave moved to allow Guy to proceed with the towel, soap and tissue paper dispensers. Gary seconded. Motion carried.

Guy asked for a raise for Carolyn Garza since she has been here for three months. Gary moved to raise Carolyn from $9.20 to $9.75. Melvin seconded. Motion carried.

Mike Schechter and Paula Rowden have moved the equipment into the Solid Waste transfer building. (JC will be fixing the road to the building) Paula informed the commissioners of a training session on July 13, 2004 at the St Helen Church learning center from 9:00am – 3:00pm. There will also be a training session for Risk Communication on September 1, 2004 at the Memorial Hall from 9:00am – 3:00pm.

Jeff Cox called and reported that the wheat owed by the county has been cut and hauled to Cargill, Inc. The commissioners asked the County Clerk, Pam Bensel to call Cargill, Inc and request the wheat be sold. She called on June 15, 2004.

J C Cantrell reported on the road North of Moscow. The commissioners asked when the crosswind runway project would start. He reported that August would be the earliest the recycler machine would be available. The commissioners asked about putting a traffic counter on 1^st and Washington to count the amount of truck traffic. There was discussion of where to place impounded vehicles. No decision was made.

Gene Leonard came in to report the State wants to use the landfill to put cows that are used to test for mad cow disease. The commissioners decided not to allow the State to us the landfill. Gene asked about spraying weeds on the lots in town. The commissioners decided not to have the Noxious Weed employees do any spraying in town; there are other businesses that do this type of work. Gene is to check if the canisters at the landfill would work for the recycling program. Roger Lynch wanted to buy some of the canisters for his trash hauling business.

The commissioners asked Russ DeWitt and Ted Heaton to come in and discuss where the impounded cars could be stored. The vehicles need to be in a fenced area. No decision was made.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JULY 6, 2004

General………………………………….347,786.37

Road & Bridge…………………………388,416.99

Fair………………………………………48,310.00

Services for Elderly……………………..59,000.00

Home for Aged Maint………………….416,450.00

County Building…………………………..3,692.91

Noxious Weed……………………………12,473.33

Library……………………………………89,640.50

Hospital Maint………………………….418,500.00

Alcoholic Treatment…………………………237.50

Insurance Agency-Damages……………..25,750.00

Fire Bequest……………………………….1,500.00

Reg of Deeds Tech Fund……………………594.16

Employee’s P/R Misc W/H…………………357.24

The commissioners discussed raising the mileage from $.36 to $.37 a mile. Gary moved to raise the mileage rate to $.37 a mile. Melvin seconded. Motion carried.

Roger Lynch brought in grant papers for the funding of the Planning & Zoning for 2005 to be approved by the commissioners and signed by the Chairman, Dave Bozone.

Bids for the remodeling of the City Office building, recently purchased by the County, were opened at 10:00am. The bids were from:

Harrison Construction-labor and material $26,684.23

Wolters Construction-labor and material $27,434.00

Rome Construction-carpentry only $25,150.00

Sunrise Improvement-labor and material $26,962.00

Frankie Thomas-electrical $ 4,945.00

Hancock Electric-electrical $ 2,810.00

Finishing Touches-flooring $ 5,865.00

Buhrmann-flooring $ 5,140.55

Dave moved to accept the bids from Rome Construction and Hancock Electric so long as they agree with the County’s contract agreement. Gary seconded. Motion carried.

No decision was made at this time for the flooring.

Gary Gold reported the roof on the City Office building had a few leaks in it. It is still under warranty, so the insurance should pay for the repairs.

Gary Gold asked if he could check with Pratt Extension Office about the cost and place of purchase of the sign they have on their building. The Extension Board was interested in a sign similar to Pratt’s Extension Office for Stevens County.

Kim Harper discussed the dispatcher’s fees. He was wondering if a decision was made on the lower of the payment from the City to the County. Other counties were asked how they bill the city portion and they were all similar to Stevens County. No action was taken at this time.

Kim Harper reported the project at the airport has to be completed by July, 2005.

Eunice Schroeder and Retha Wagner presented the Library budget. The amount is $371,328.88. Laura Hines-Hull is the present treasurer for 2004/2005.

Jerry Hull, Growers Solutions, came in to discuss purchasing the W/2 of Lot 5, being 2.3A, at the Industrial Park, west of town. Jerry Hull and Dax Gaskill have the option to buy the W/2 of lot 5 within a year. Melvin moved to allow Growers Solutions to exercise the option to buy the W/2 of Lot 5 at the Industrial Park, west of town. Dave seconded. Motion carried. Bob Johnson will be drawing up the deed.

J C Cantrell was asked to get a list of equipment together and present a projection plan for estimates of trade ins each year.

J C asked for a resolution stating fines in a construction zone. Bob Johnson will get the resolution together.

Neal Gillespie and Scott Meitler came in to discuss the possibility of a new swimming pool. Neal suggested checking with RC&D about a possible grant… They recommended getting the cost of the pool, how to finance it and the necessary size, then let them know at a later date.

Neal presented information on a possibility for an Assisted Living project. Robert Brooks would consider coming down and presenting the different ways of financing for a fee of $600.00. The commissioners suggested to have him make an appointment at the next meeting on July 20, 2004.

Lori Rodriguez, Administrator for the Pioneer Manor was asked to come in and give an update on operations of the Manor.

The commissioners discussed the donation for the Veterans Memorial. Gary moved to give a $5000.00 donation to the Veterans Memorial Fund and at a later date review the monies from the pledges for another possible donation. The total donations are not to exceed $12,500.00. Dave seconded. Motion carried.

A letter was received from Kathy Pate of Raycolor for the sale of a lot and building. Kathy was asking if the County would be interested in purchasing the lot for the purpose of building a new jail. The decision was no.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JULY 15, 2004

A special meeting was called by Dave Bozone to meet with Charles Claar and Theresa Dasenbrock, auditors from Lewis, Hooper and Dick, to discuss 2005 budgets. All members were present including the County Clerk. Different entities were asked to come in and present their budgets. Gary moved to pass the resolution expressing the property taxation policy of the board of Stevens County Commissioners with respect to financing the 2005 annual budget for Stevens County. Melvin seconded. Motion carried. A budget hearing is set for August 16, 2004 at 9:00am. Charles Claar will be sending a notice of publication for the budget hearing.

Gary moved to transfer the Capital Outlay portion of the Sheriff’s budget for the purchase of vehicles to the General Fund – Capital Equipment account for the 2005 budget. Dave seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

JULY 20, 2004

The Board of County Commissioners met in regular session with all members present. Also, present were Bob Johnson, County Counselor and Susan Schulte, Deputy County Clerk. Minutes of the last meeting were read and approved. County vouchers were reviewed and approved and the clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:

General…………………………………. 14,346.97

Road & Bridge………………………… 510.18

Services for Elderly…………………….. 51,250.00

County Building………………………….. 363.48

Noxious Weed…………………………… 5,015.34

Dave moved to appoint Gary Baker to the Southwest Guidance Center board. Melvin seconded. Motion carried.

Dave moved to go into executive session for personnel issues for 10 minutes from 9:40 – 9:50. Gary seconded. Motion carried. Meeting reconvened at 9:50 a.m.

Gene Leonard asked to change Danny Skinner to a full-time position and increase his wage to $10.00 per hour. Gary moved to allow another full-time position at $10.00 per hr starting July 11, 2004. Melvin seconded. Motion carried.

Dave asked Gene Leonard if he had a contract with State for noxious weeds on hi-ways and railroad right of ways. Gene said he had a contract with the state for hi-ways but not railroads.

Dave moved to ask Bob to write a letter about noxious weeds on railroad right of ways. Melvin seconded. Motion carried.

Neal Gillespie came in to report on a meeting he and Gary Baker had attended with 3,100 head of dairy milk cows. The personnel are considering possible sites here.

Ted Heaton came in to visit with commissioners about the Sheriff Department budget request.

Theresa & Charles with Lewis Hooper & Dick LLC CPAs came in to go over audits.

J C Cantrell discussed number of vehicles using landfill road and Evans road in one week. On landfill road there was 13,183 and on Evans road 8,464. However semi trucks count as 2 vehicles.

J C then presented a 7 year projected trade off schedule for equipment. Dave requested we keep a copy of the schedule on file in the clerk’s office.

J C also presented a bill from Harder and Associates for surveying to settle the Claggett/Campbell dispute. He wanted to bill them for the amount ($8,212.10).

Bob informed them that since J C were the person requesting the survey he would have to pay for it. He could, however, bill them if he wanted to try but they weren’t under any obligation to pay.

Bob Johnson said bankruptcy court contacted him and Brenda and Hal Schechter property can be foreclosed upon. Bob said he would start paperwork to start proceedings.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

AUGUST 4, 2004

General………………………………….275,370.91

Road & Bridge…………………………288,555.25

County Building……………………………..234.20

Noxious Weed……………………………33,666.07

Alcoholic Treatment…………………………237.50

Reg of Deeds Tech Fund……………………425.76

Airport…………………………………….2,550.00

The commissioners discussed the amount of overtime for Danny Skinner at the landfill. Dave agreed to talk to Gene about the overtime.

J C Cantrell came in to discuss replacing some of the pickups at the Road & Bridge department. The commissioners asked him to take bids for 2 pickups and they will be opened at the next meeting on August 17, 2004 at 11:00am.

J C asked about buying a building owned by Mike Schechter located across the street North of the Road & Bridge lot on 5^th Street. No decision was made.

Marsha Oursler with the USA (United Support Agency) program came in to inform the commissioners about the program. She explained the different areas the program helps families. There are six counties involved with the program and at this time it is fully funded through grants.

Bob Johnson brought in Resolution 04-07 approving a conditional use permit for the “Conestoga” Wind Generator Farm.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

BOARD OF CANVASSERS MEETING

AUGUST 6, 2004

The Board of Canvassers met at 9:00am to canvass the votes from the August 3, 2004, Primary Election. Present were Gary Baker, Dave Bozone, Melvin Webb and Susan Schulte.

Delton Brown and Kent Hagman set in to watch the board canvass. There were 32 provisional ballots. 30 of the 32 Provisional ballots were accepted for counting. The overall outcome did not change.

Kent Hagman presented a letter of complaint about how his ballot was handled on Election Day. The County Election Officer, Pam Bensel and Susan Schulte explained and answered each question.

There was no other business conducted and the Canvass Board adjourned at 11:00 am.

Attest: Pam Bensel, County Clerk ______________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

AUGUST 16, 2004

A special meeting was called by the Chairman, Dave Bozone at 9:00 am on Aug 16, 2004 for a budget hearing. Commissioner Dave Bozone ,Gary Baker and Melvin Webb were present. Also present were Bob Johnson, County Counselor and Pam Bensel, County Clerk.

Dave declares the budget hearing open at 9:00 am.

Kim Harper came in to ask if the airport budget had been approved as presented.

Melvin moved to adopt the budget as printed. Gary seconded. Motion carried.

Dave declares the budget hearing closed at 10:00am.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk _______________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

AUGUST 17, 2004

General……………………………………16,695.42

Road & Bridge……………………………8,882.82

County Building……………………………..327.79

Noxious Weed……………………………..1,854.33

The commissioners discussed a resolution petitioning for an amendment of the KAC bylaws. This would amend the bylaws to authorize a 12-person Legislative Policy Committee. Six members would be County Commissioners, one County Clerk, one County Treasurer, one Register of Deeds and one Sheriff. Dave moved to adopt Resolution 04-07 petitioning for the changing of the KAC bylaws. Gary seconded. Motion carried.

Kim Harper came in to have Dave sign contracts for the airport perimeter fencing project.

Roger Lynch came in to discuss the Planning and Zoning Board. There is one member-Joel McClure who has finished his term and asked not to be reappointed and Wayne Harrison resigned his position. Roger asked to have the board reduced from a nine member board to a seven member board. Melvin moved to not replace the two members and reduce the Planning and Zoning board from a nine to a seven member board to be appointed by the Commissioners with all positions at large. Gary seconded. Motion carried.

Gary Gold came in to discuss the remodeling of the old City building. There is a change in the remodeling price for the ceiling. Dave moved to accept the additional price for remodeling. Gary seconded. Motion carried.

The County Commissioners presented a certificate of recognition to Mike Schechter in honor of the National Emergency Medical Services Week. The Midwest LifeTeam is extending their gratitude to the Stevens County EMS Service for its daily effort in providing lifesaving care to those in need.

Mike Schechter asked if the county wanted to purchase Lot 3 Block 31 in Hugoton City with a 45’ X 75’ metal building. JC Cantrell had inquired about purchasing this property for the Road and Bridge Dept. No decision was made.

Robert Bailey came in to discuss the benevolence fund for the Ministerial Alliance. He explained the different services provided through the fund. He asked if the county would donate to help with replenishing the fund for the community. They suggested having free will donations through the churches and from the community.

J C Cantrell had bids taken on two pickups for the Road and Bridge. Bids were from Don Trentham Ford and Riley Chevrolet Buick.

Don Trentham Ford 2-2004 F150 Super Cab 4×4 $64,570

trade ins 1988 Ford F350 & 19,808

1990 Chevrolet

trade difference $44,762

add rubber flooring 320

add two tone 800

2-2005 F150 Super Cab 4×4 $65,870

trade ins 1988 Ford F350 & 19,128

1990 Chevrolet

trade difference $46,742

add two tone 800

2-2005 F150 Regular Cab $62,270

trade ins 1988 Ford F350 & 19,128

1990 Chevrolet

trade difference $43,142

add two tone 700

Riley Chevrolet Buick 2-2005 1500 Regular Cab $61,380

trade ins 1988 Ford F350 & 17,298

1990 Chevrolet

trade difference $44,082

2-2005 1500 Extended Cab $66,100

two tone in bid ($500)

trade ins 1988 Ford F350 & 19,096

1990 Chevrolet

trade difference $47,004

Gary moved to accept bid from Riley Chevrolet Buick for 2-2005 Chevrolet pickups with rubber mats at a price of $47,004.00. Dave seconded. Motion carried.

JC asked if the Race Track Committee could borrow the packer from the Road & Bridge Dept. After discussing the situation, he decided to loan the packer to the Race Track Committee with the stipulation they will pay for any damages to the equipment.

JC asked about paying the total bill from Harder and Associates for surveying services. He wanted to subtract from Harder and Associates bill for the county’s service that was provided to him during the survey. Dave moved to pay the total bill to Harder and Associates. Melvin seconded. Motion carried.

Don Trentham asked JC if the Road and Bridge could do another project of laying asphalt at the golf course. Don asked if the golf course board could pay one-half of the cost in 2006 and the other one-half in 2007. The county’s auditor Charles Claar said yes if the money is paid during the year it is used in budget funding.

The Road and Bridge Dept will be laying asphalt for the crosswind runway at the airport in 2005.

Bob was instructed to prepare a consent form for land owners to sign when the county does the surveys.

Neal Gillespie came in to talk about the funding of the engineer study for the truck by-pass. Earles Engineering & Inspection, Inc. of Liberal will be doing the study. The bid was for $4880.00. Dave moved to have the County pay one-half ($2440.00) of the engineering study for the truck by-pass. Melvin seconded. Motion carried.

Gary moved to allow each department to paint the inside of the doors to the office. Dave seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk _______________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

SEPTEMBER 7, 2004

General……………………………………240,066.58

Road & Bridge…………………………..180,042.17

County Building…………………………..56,691.00

Noxious Weed……………………………..32,409.96

Alcoholic Treatment…………………………237.50

Fire Bequest………………………………….385.60

Reg of Deeds Tech Fund……………………..615.36

Airport………………………………………2,550.00

Gary Gold came in to discuss the bid for the flooring at the city building. There were two bids opened on July 6, 2004. There was no action taken at that time. The bids were:

Buhrmann $5140.55

Finishing Touches $5865.00

Larry Buhrmann called and asked to have his bid taken out. Gary moved to accept the bid from Finishing Touches for $5865.00. Melvin seconded. Motion carried.

Gary Gold presented another proposal for $500.00 in addition to the bid on the remodeling of the city building. The commissioners agreed to add the $500.00 into the cost.

The commissioners asked Betty Rosel to come in and update them about her office.

Alta Pettis agreed to serve on the Southwest Kansas Area Agency on Aging Board. Melvin moved to appoint Alta Pettis to the SW KS Area Agency on Aging Board. Gary seconded. Motion carried.

Gene Leonard presented the Solid Waste Management Plan to the commissioners. The next step is to put a notice in the paper for a public hearing to be on October 5, 2004 at 10:00 am during the commissioners meeting.

Gene informed the commissioners of a letter, regarding waste tires, sent to Galen Brecheisen from the Kansas Dept of Health and Environment. Roger Lynch is checking on the regulations for zoning purposes.

Dave moved to send the money back for the micro-loan project. Gary seconded. Motion carried.

Dave moved to go into executive session for 10 minutes for personnel and litigation issues

from 12:10pm – 12:20pm. Melvin seconded. Motion carried.

J C Cantrell and Larry Thompson, State District Engineer came in to propose a road through Feterita for a bus route. Larry presented a map showing the different options. He will continue to find out the land owners to purchase the right of ways that are needed for the road.

J C Cantrell said Larry Davis with Pioneer Electric came in and asked about if a road was opened or closed on these descriptions NW 7-32-37 and NE 18-32-37. They want a right-of-way to go on through. Bob suggested that he check with the land owners.

J C said the golf course parking lot will be done in 2005 for a cost of approximately $25,038.00. Don Trentham wants the Board to pay the county ½ in 2006 and ½ in 2007.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk _______________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

SEPTEMBER 21, 2004

General……………………………………18,760.57

Road & Bridge……………………………2,115.52

Building……………………………………9,406.88

Noxious Weed……………………………..6,434.53

Dave moved to appoint Gary as the KAC delegate, Melvin 1^st alternate and Dave 2^nd alternate. Melvin seconded. Motion carried.

Dave moved to appoint Melvin as the KWORCC delegate and Dave as alternate. Gary seconded. Motion carried.

Melvin moved to appoint Dave as the KCAMP delegate and Gary as alternate. Dave seconded. Motion carried.

Gary Gold presented a bid from Sunrise Improvement for $680.00 and from Rome Construction for $508.00 for extra repairs to the old city office building. Gary moved to accept the bid from Sunrise Improvement for $680.00 and from Rome Construction for $508.00. Melvin seconded. Motion carried.

Gary and Connie Gold bought the E/2 Lot 5 Blk 4 in the Stevens Industrial Addition for $2450.00. Gary moved to reimburse Gary and Connie Gold $200.00 at a later date. Melvin seconded. Motion carried.

Bob Johnson and Susan Schulte explained the new Federal Rules and Regulations Law part 541 exemptions for employees overtime hours.

Gary moved to approve the airport bills. Melvin seconded. Motion carried.

Norman Weaver agreed to serve on the Southwest Kansas Area Agency on Aging Board. Dave moved to appoint Norman Weaver to the SW KS Area Agency on Aging Board. Gary seconded. Motion carried.

Frankie Thomas came in on behalf of the Veterans committee. He explained how the project was coming along. McBride will soon be doing the ground work. Lighting for the yard, flagpoles and 9’ 4” monument will come from a spotlight on the corner of the courthouse. The committee has $35,289.75 in the fund at the present time. (50%).

Commissioners adjourned at 10:40am to go to the old city building to look at the progress for repairs for a new extension office. The meeting reconvened at 1:00pm.

A bill was received for rent of a recycling bin. The commissioners suggested making a check for ½ of the bill and sending the check and a copy of the bill to the city for the remaining amount to be paid by the city.

Gene Leonard was asked to come in to discuss a bill from Stanfield Printing for computer service. They suggested trying to keep the service in town, if possible.

They discussed the use of the indoor and outdoor arenas at the fairgrounds by the public.

J C Cantrell, Lloyd Moon and Aletha Moon came in with a concern of Pioneer Electric laying a line on the E/2 18-32-37. His concern was the line being on their property and not being compensated for the damages but if the line was going to be on the county right of way there wouldn’t be a problem.

Sherri Martin came in with Susie McBride, RC&D Coordinator and Don Jansen, District Conservationist. Susie explained about different projects that are going on in some of the 10 counties she represents. RC&D are helping with grants to fund the projects.

The commissioners agreed to allow Carolyn to purchase 3 safe smokers cigarette receptacles for outside the courthouse at $38.60 each.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

OCTOBER 5, 2004

The Board of County Commissioners met in regular session with Gary Baker and Melvin Webb present. Also, present were Bob Johnson, County Counselor and Pam Bensel, County Clerk. Minutes of the last meeting were read and approved. County vouchers were reviewed and approved and the clerk was instructed to draw warrants on the treasurer chargeable to the various funds of the county for the following amounts:

General……………………………………191,261.44 Road & Bridge……………………………218,537.81

Building………………………………….155,492.74 Noxious Weed……………………………….5,498.65

Alcoholic treatment…………………………..237.50

Fire Bequest…………………………………..120.00

Emp P/R Misc W/H……………………………60.56

Airport………………………………………2,550.00

Roger Lynch came in to update on the wind farm zoning. The county’s part of the wind farm project is ready and is now waiting for the final decisions.

Roger Lynch updated on Galen Brecheisen’s tire situation. He has not started on his project nor done any clean up. Bob is sending a letter to Galen Brecheisen and Alan Bultman to come to the next meeting.

Dorothy Hagman came in to discuss the voting registration tampering. She claims Brenda Schechter deliberately left out some of the voter registrations from the computer for the Primary Election on August 3, 2004. Pam Bensel found the registrations and they were put into the computer in plenty of time before the election was held. Pam called the Secretary of State and they said there was no harm done and everything was taken care of correctly. They suggested Bob Johnson to call the Secretary of States attorney and talk to her if someone feels there has been a criminal act.

Kim Harper came in to have the October Airport bills approved.

Gene Leonard came in to have a Public Hearing on the Solid Waste Management Plan. Melvin moved to open the meeting for the Public Hearing at 10:00am. There weren’t any zoning regulations conflicts with the landfill and the landfill is in compliance with all the regulations. Gary moved to close the Public Hearing meeting at 10:10am and to accept the plan and draw a resolution to send in to State. Melvin seconded. Motion carried.

Gary moved to go into executive session for 10 minutes for personnel issues from 10:10am-10:20am. Melvin seconded. Motion carried. Meeting reconvened at 10:20am.

Neal Gillespie, Doug Martin, Robert Rich and Elaine Rowden came in to discuss the carryover hours from 2003 since Economic Development and Wellness Center started on the payroll with Stevens County on January 1, 2004. There were no decisions made at this time.

Richard Barnes with the Museum Board came in to ask if the County would pay $5000.00 to pour a concrete base to set a generator on, donated by the City. Gary moved to spend up to $5000.00 for the concrete foundation base to set the generator on. This amount is to come out of the building fund if the auditors agree. Melvin seconded. Motion carried.

Ron Masson with Pioneer Communications came in to discuss cable tv advertising. The Hugoton Chamber of Commerce is promoting a 2004/2005 Advertising Campaign for the November and December holiday shopping season. The advertisement would run 100 times in November and 100 times in December at a cost of $200.00 each month. Melvin moved to accept the advertising of county entities for the holiday shopping season. Gary seconded. Motion carried. Possible entities are Pioneer Manor, Library, Museum, Courthouse, Wellness Center, Senior Center and Recreation Center.

J C Cantrell came in but didn’t have any particular issues to discuss.

Gary Gold came in to inquire about janitorial services for the Extension Office. He suggested having Carolyn Garza to come over during the day and clean for them while on the clock with the courthouse. Gary moved to allow Carolyn Garza to work has janitor at the Extension Office while on the clock with the courthouse. Melvin seconded. Motion carried.

Gary Gold discussed buying a sign for the Extension building. He showed the commissioners a picture of a 4X8 metal sign for a cost of $900.00 which includes installing sign on building. Melvin moved to pay $900.00 out of the Building fund for the Extension sign including installing sign on building. Gary seconded. Motion carried.

Gary Gold discussed the extra repairs on the building that were not included in with the bids. Melvin moved to pay for the extra repairs. Gary seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

OCTOBER 19, 2004

General……………………………………39,920.01

Road & Bridge……………………………1922.83

Building……………………………………3242.11

Noxious Weed……………………………..481.87

Library…………………………………….89,640.50

Employees Benefit……………………………359.00

Ted Heaton came in to inquire about waiving the County’s 60 day waiting period on the

BC-BS policy. He is planning on hiring a new employee from Elkhart and it would be a transfer. Dave moved to allow Mike Akins to be hired at the Sheriff’s office and wave the BC-BS 60 day waiting period. Melvin seconded. Motion carried.

Gary moved to adopt the new 2005 Holiday schedule. Dave seconded. Motion carried.

Dave moved to pay ½ of the pickup cost for recycling. Gary seconded. Motion carried.

Gary moved to go into executive session for personnel issues for 10 minutes from 10:40am – 10:50am. Dave seconded. Motion carried. Meeting reconvened at 10:50am.

J C Cantrell, Neal Gillespie and Dean Banker came in to talk about the drainage problem at the Industrial Addition, east of town (alley N of Oxion and Persinger). No decision was made at this time. Neal is checking with Earles Engineering about the cost of a study for the drainage problem.

Gary moved to allow J C to pave Dorothy Miller’s drive way behind the Moscow Grade School. Dave seconded. Motion carried.

J C brought in a lease option agreement to purchase at the end of the agreement period for a DEERE 850C LT Crawler dozer. J C has the dozer for a trial period before he decides. Melvin moved to allow J C to trade for the dozer if it meets his approval. Dave seconded. Motion carried.

J C discussed S of Road 8 & 9, east of town. Peggy Brecheisen asked to have this road asphalt for at least 10 miles north.

The commissioners recessed at 10:55am to see the progress on the emergency room project at the hospital. The meeting reconvened at 11:40am.

Resolution 04-08 providing for the adoption of the Stevens County Solid Waste Management Plan on October 5, 2004 was signed.

The Commissioners discussed the vacation carry over hours for Robert Rich and Elaine Rowden from the Hospital for last year (2003). Gary moved to allow Robert and Elaine to use the carry over hours by the 1^st of the year and the County will pay them for any excess hours. Melvin seconded. Motion carried.

Gene Leonard asked about treating the prairie dog towns during the off season from Noxious Weed spraying. October 1 thru March 15 is the time period that State requires this to be done. He presented some prices on 4 wheelers. The commissioners agreed to allow Gene to get a 2 wheel drive 4 wheeler for the use of treating the prairie dog towns. They suggested he makes sure someone is certified to do the spraying.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

NOVEMBER 3, 2004

General…………………………………….195,504.02 Road & Bridge…………………………….110,773.09

Building…………………………………….60,618.98 Noxious Weed………………………………..5,825.78

Alcoholic treatment……………………………237.50

Fire Bequest…………………………………….79.33

Airport………………………………………2,550.00

Bob informed the Commissioners he had talked to the Railroad Department about spraying for bindweed on the right of ways. They will be getting back with him at a later date.

Guy Rowden asked about getting phones for him and Caroline so they could be paged if necessary. The commissioners agreed to not purchase phones for the janitors.

Guy informed the Commissioners about a steam leak in the pipe. This is the reason the boiler is not working at this time.

There was some discussion about what fund to use for buying the 4 wheeler for the Noxious Weed department. Dave moved to buy the 4 wheeler out of the Solid Waste department and

to pay for the prairie dog poison out of the new department set up within the General Fund. The Noxious Weed department will be responsible for handling and taking care of the chemicals and any other transactions. Gary seconded. Motion carried.

There was discussion of replacing Richard Farrar on the Hospital board because he will be moving to Liberal. His term expires 12/04.

Bob Johnson was asked to draw up a policy for credit card use to add to the County Policy Manual.

Gary Gold came in about the roof leaking at the new Extension office. The Commissioners suggestion checking with the City Council to get this problem solved. The City still owned the building at the time the leak started. The insurance should cover the cost and if not the City Council should be responsible for the repairs.

J C Cantrell asked about the surveying policy that states if anyone requests the Stevens County Road Department to conduct a survey, they will sign the form knowing that the County does not have a certified surveyor and they will be responsible for the cost of the survey if they request to have a certified surveyor. Gary moved to accept the County Surveying Policy. Dave seconded. Motion carried.

J C informed them that Smith Sand went bankrupt and Dennis Hammond met him in Rolla at the sight and they agreed on a price for the different materials.

J C had a list of equipment that is leased with the banks, to show what the interest, payments and payoffs are.

KDOT called about the closing of two (2) roads at Feterita for the school bus route. The County is responsible for the closing of the roads and KDOT was to check on getting the right of way from Elkhart Coop to go across their land.

Brenda Schechter came in to discuss the conditions of Road U (Sunbelt East). There is a 3 ¾ mile stretch to the Moscow/Hooker road that is extremely sandy and hard to drive on. No decision was made at this time.

Mike Schechter brought in a new contract, to be signed, from Consortium for permission to do drug testing on County Employees (R&B, NW, SW, EMS and Fire).

Mike asked about apply for a grant for hazard material. The grant is called Hazard Management Emergency Preparedness. The Commissioners agreed to have Mike continue with the grant.

Mike reported that the 1^st Responders class has been finalized. He wants to have TEMS training. Joy Lewis will be teaching this class. There will be 150 classroom hours to help others keep up their required hours. There will be out of county individuals taking the class and they are to pay all expenses. There will be no expense to the county for this training.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

BOARD OF CANVASSERS MEETING

NOVEMBER 8, 2004

The Board of Canvassers met at 9:00am to canvass the votes from the November 2, 2004 General Election. Present were Gary Baker, Dave Bozone, Melvin Webb, and Pam Bensel. There were 28 Provisional Ballots and all but 2 were allowed. There was one change in the original canvass plus the Provisional ballots. These ballots did not change the out come of the election of the first canvass. There was no other business conducted and the Canvass Board adjourned at 11:00 am.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ______________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

NOVEMBER 16, 2004

General……………………………………39,741.97

Building…………………………………..1,998.46

Noxious Weed……………………………….380.60

Airport…………………………………..61,115.48

Dave moved to go into executive session for litigation issues for 10 minutes from 8:50am to 9:00am. Melvin seconded. Motion carried. Meeting reconvened at 9:00am.

Gary Gold and Gary Rowden came in to give an update on the roof of the new Extension Office. Durolast will send someone out in two weeks. Garden City Roofing put the original roof on the building. Douglas Roofing out of Garden City agreed to put together ideas on fixing the roof and what the cost would be.

Gary Rowden asked if the City would be able to use the parking lot west of the new Extension Office as a driveway to go in and out of the City garage. They are planning on turning the old engine building into a garage for the City’s electrical trucks. The Commissioners were all in agreement to allow the City to use the parking lot as their driveway.

J C Cantrell reported about the materials that the Road and Bridge is hauling out of Rolla.

Laura Hull came in to give an update for Effie Gaskill on the recycling. There was 3 tons of newspaper collected in October. She asked if the County would be willing to pay the rent for another drop off box. The cost for rent will be $100.00 a month and the pick up cost will be $40.00 every other month. Dave moved to sponsor another box for recycling. Gary seconded. Motion carried.

Ted Heaton came in to discuss opening bids on a new 4 door pickup for the sheriff’s office. He is planning on trading in a 2004 Expedition. He will bring in the bids from Don Trentham Ford and Riley Chevrolet after he opens and chooses which one he wants.

Terry Lawhon of Landmark Appraisal informed the Commissioners of a Ken Lawhon Memorial Scholarship for $1000.00 to the Garden City Community College. The scholarship is reserved for counties that Landmark serves as the Appraiser.

Terry Lawhon presented the oil & gas contract for Landmark. The contract is from January l, 2005 thru January 1, 2006. The contract is for $32,200.00. Gary moved to accept the new oil & gas contract for $32,200.00. Dave seconded. Motion carried.

Ann Papay presented another contract for the 2005 appraisal year in the amount of $5000.00. Dave moved to accept the contract for Ann Papay in the amount of $5000.00. Melvin seconded. Motion carried.

Tom Fuhrmann informed the Commissioners of a possible law suit on the way the Appraiser prepares the appraisal of Oil & Gas for the county. He is now working on the preparation of the 2006 budget to allow for the cost of a possible law suit.

Pat LeClerc with BC-BS came in to present the 2005 plan and cost. Gary moved to continue with the BC-BS plan as presented with the County partially self/funding and paying full benefits for the employees. Melvin seconded. Motion carried.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

DECEMBER 7, 2004

General……………………………………220,964.37

Road & Bridge…………………………..122,647.59

Building…………………………………….3,517.62

Noxious Weed……………………………….5,742.49

Alcoholic Treatment………………………….237.50

Fire Bequest………………………………….838.59

Airport……………………………………… 2,550.00

Russell Childhood Development presented cookies to the commissioners. The members of the housing baked the cookies.

Dave moved to go into executive session for personnel issues for 10 minutes from 9:25am to

9:35am. Gary seconded. Motion carried. Meeting reconvened at 9:35am.

Shannon Crawford came in to inquire about the opening for a Hospital Board member. The opening is to replace Richard Farrar and it is a 3 year term. Shannon presented his ideas and

concerns for the hospital.

Matt Johnson came in to inquire about the opening for a Hospital Board member to replace Richard Farrar. He asked questions and presented his ideas about the hospital.

Peggy Brecheisen came in with concerns on road conditions. She asked if the county would be able to pave either Road 9 or Road 8. No decision was made at this time.

Robert Rich came in to discuss being paid for Community Service people that has been set up to work and does not show. Commissioners agreed to pay him for his time. Bob will help with solving the diversion situations.

Robert Rich inquired about putting in a breezeway at the Wellness Center. He felt this would help with the utility bills. Commissioners asked him to get some estimates. Robert is also going to ask for a donation from the Myrtle Parsons Estate.

The Commissioners asked Linda Stalcup to come in to discuss the cost of prisoner’s medical expenses.

Dave presented a letter from Michael Fickel with Shaughnessy Fickel and Scott Architects in response to a telephone conversation with Dave. He had asked questions about the possible new jail site.

Dave presented an idea about establishing a committee of local citizens to check into a possible new jail. Several names were presented. Dave moved to establish a committee to look into building a new jail. Melvin seconded. Motion carried.

Gary moved to appoint Matt Johnson to be the new member for the Hospital Board. Dave seconded. Motion carried.

J C Cantrell discussed the time card situation. Dave suggested for J C to present a letter or note with the time card to inform the Clerk’s office that the time on the time clock had messed up. Then the Clerk’s office and any other payroll entity such as Wage and Hour would be informed when they check over the time cards.

J C discussed Dwayne Hull’s road that has never been opened. Some other people have been using it as regular road. The commissioners suggested putting up road closed signs.

Gene Leonard inquired about putting a culvert on the road that goes to the storage building being used for the emergency equipment.

Gary Gold presented a bid for $3100.00 from DV Douglass Roofing Inc of Garden City. The city would pay to have the roof fixed on the new Extension office. Dave moved to accept the City’s offer to repair the roof for $3100.00 then the County will start being responsible for the building repairs.

Gene Leonard asked about submitting bids for concrete at the landfill. Bids will be opened on December 21, 2004 at 10:00am.

Gene Leonard asked to get bids for a new 1T diesel PU with a regular cab and flat bed then trade in the 94 Ford 1T PU for the Noxious Weed department. Bids will be opened on December 21, 2004 at 10:00am.

Gary moved to allow Gene to get bids for concrete at the landfill and a new pickup for the Noxious Weed department to be opened on December 21, 2004 at 10:00am. Dave seconded. Motion carried.

The bids on the sheriff’s new PU was brought in and Ted had accepted the Chevrolet bid.

Gary moved to go into executive session for personnel issues for 10 minutes from 2:25pm to 2:35pm. Melvin seconded. Motion carried. Meeting reconvened at 2:35pm.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

DECEMBER 21, 2004

General……………………………………30,142.03

Road & Bridge…………………………..68,624.89

Building………………………………….59,282.98

Noxious Weed………………………………..610.39

Fire Bequest…………………………………358.31

The Commissioners discussed some possible names for the new Jail Board Committee. The names were Judge Tom Smith, Terry Jordan, Paula Rowden, Chad Kennedy, Matt Whitham,

Jeff Crawford, Keith Rome and Don Trentham.

Kim Schroeder inquired about the alleyway at the SW Hugoton Industrial Subdivision east of town. Neal Gillespie is working on getting an engineering firm to survey and draw up some plans.

Bob will check on taking severed minerals off the tax roll for 2005.

Neal Gillespie brought a letter in from Peter W Earles of Earles Engineering and Inspection, Inc, showing the cost of $4960.00 to survey and draw up a topographic layout of the drainage for the alleys in SW Hugoton Industrial Subdivision.

Gary mentioned a meeting at the Commissioners room in Ulysses at 4:00pm on December 28, 2004 to visit with Steve Morris and discuss some kind of strategy on the SB487. They are trying to find ways to keep from applying attachments to the bill when it is presented to the legislature.

Gene Leonard brought in bids from Don Trentham Ford and Riley Chevrolet for a 2005 1T Reg Cab Diesel pickup with a flatbed and with a trade in of a 1994 Ford pickup with flatbed.

Don Trentham Ford Pickup $35,395.00

Flatbed 1,250.00

trade in 13,945.00

$22,700.00

Riley Chevrolet Buick Pickup with trade $24,700.00

Melvin moved to accept the bid from Don Trentham Ford for a 2005 1T Reg Cab Diesel pickup with a flatbed and trade in of a 1994 Ford pickup with a flatbed for a price of $22,700.00. Gary seconded. Motion carried.

Gene brought bids for crushing of concrete in from Lee Construction, Inc of Garden City in the amount of $8.25 per ton, JAG Construction Company of Dodge City in the amount of $10.50 per ton and Underground Specialists LLC of Garden City in the amount of $8.50 per ton. Dave moved to hire Lee Construction, Inc of Garden City for a cost of $8.25 per ton to crush concrete at the landfill in 2005. Melvin seconded. Motion carried.

Ted Heaton came in to inform the Commissioners that he has been at school and will bring in the sheriff employees pay raise evaluations on December 30, 2004.

J C Cantrell discussed open records and the charging of fees for retrieving the information. A letter was received from Ted Harder asking if the charges presented to him were being used for all customers and the Stevens County Highway Department needed to comply with the open records law.

J C brought in the Road and Bridge employee evaluations.

Tom Fuhrmann brought in the Appraisers office employees evaluations. The County Clerk asked his opinion for removing the severed minerals from the tax roll. He wanted to talk to other counties that have removed them and get their opinion.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman

COMMISSIONERS PROCEEDINGS

DECEMBER 30, 2004

General………………………………….379,973.17

Road & Bridge…………………………160,709.16

Building……………………………………..185.00

Employees Benefit………………………121,370.00

Noxious Weed……………………………33,222.73

Airport…………………………………….2,550.00

Gary Gold informed the Commissioners about the plans he has for the lot they bought in the Stevens Industrial Addition west of town.

The Commissioners were concerned about a bill to Passmore Brothers for gates at the airport.

Kim Harper came in and explained why the Airport Board agreed to pay this bill. The Airport will be reimbursed for $9310.00 of the $17,000.00 bill with a grant.

Bob Johnson presented the Credit Card policy to the Commissioners. Melvin moved to accept the Credit Card policy. Gary seconded. Motion carried.

Gary moved to pay the full time and part time employees in the Sheriff, EMS and Fire Departments for Holiday pay if worked on the day the County gives and the actual Holiday.

Melvin seconded. Motion carried.

Dave moved to go into executive session for 1 hour from 10:10am to ll:10am for personnel issues (evaluations). Melvin seconded. Motion carried. Meeting reconvened at 11:10am.

Dave moved to go back into executive session for 30 minutes from 11:30am to 12:00 noon for personnel issues. Melvin seconded. Motion carried. Meeting reconvened at 12:00 noon.

Melvin moved to go into executive session for 30 minutes from 1:10pm to 1:40pm for personnel issues. Gary seconded. Motion carried. Meeting reconvened.

Dave moved to go back into executive session for 20 minutes from 1:40pm to 2:00pm. Melvin seconded. Meeting reconvened at 2:00pm.

Dave moves to adopt the following 2005 pay schedule. A 3% raise for all full time County employees including elected officials with the following exceptions:

Heather Olivier – Landfill from $9.50 to $10.00

Elaine Rowden – Wellness Center from $9.20 to $9.57

Roger Lynch – Planning and Zoning from $1235.79 to $1297.50

Mario Hernandez – Memorial Hall and 4 H Bldg from $8.80 to $9.25

Terry Lamberson – R & B from $11.50 to $12.00

Roger Willis – R & B from $14.25 to $14.96

Jimmy Cerecero – R & B from $12.50 to $13.13

Wes Regensberg – R & B from $15.00 to $15.75

The part time help will be at the discretion of the Supervisor or Head of each department not to exceed 3%. Gary seconded. Motion carried.

Commissioners agreed to pay Ted Heaton for 45 days of his sick leave. It states in the policy an employee can accrue up to 90 days of sick leave. When a County employee becomes an elected official they shall receive payment at their current regular salary for fifty percent of their accrued sick leave, subject to a maximum of 90 days sick leave.

By motion the Board adjourned.

Attest: Pam Bensel, County Clerk ___________________________

Dave Bozone, Chairman