Zilpha “Betty” Rosel
Thea Schnittker, Deputy
Office: (620) 544-2630
Fax: (620) 544-4081
Business Hours: 9:00 a.m. – 5:00 p.m. – Mon – Fri
Open during lunch
Function of Department
The Register of Deeds Office is responsible for recording all transactions relating to real estate in Stevens County. This includes deeds, mortgages, oil and gas leases, platted additions to all cities in the county, financing statements and agreements on personal property under the uniform commercial code, federal and state tax liens, mechanics liens on personal property, corporation papers, powers of attorneyand military discharges. Stevens County Register of Deeds is also responsible for the old School Records.
To provide the citizens of Stevens County with information and accurate records in a fast and friendly manner
Register of Deeds Office Fees
Please contact Register of Deeds office at (620)544-2630 for correct, current filing fees.
If the name or names of any signer or notary public to any instrument to be recorded are not plainly typed or printed under the signatures, the Register of Deeds shall charge and collect a fee of $1.00 in addition to all other fees provided in this schedule K.S.A. 28-115(d).
In sufficient space is not provided for the necessary recording information and certification on a document, such recording information shall be placed on an added sheet and such sheet shall be counted as a page.
The document shall be of sufficient legibility so as to produce a clear and legible reproduction. If a document is judged not to be of sufficient legibility so as to produce a clear and legible reproduction, such document shall be accompanied by an exact copy thereof which shall be of sufficient legibility so as to produce a clear and legible reproduction thereof and which shall be recorded contemporaneously with the document and shall be counted as additional pages. The register of deeds may reject any document which is not of sufficient legibility.
UCC CHANGES EFFECTIVE JULY 1, 2001:
July 1, 2001, the Kansas law concerning UCC filings will change. Senate Bill 366:Revised Article 9 will go into effect. The new statute is KSA-84-9-101 et seq. Under Revision Article 9, financing statements covering consumer goods will be filed in the office of the Secretary of State.
As a result of this change only financing statements covering fixtures, timber to be cut, and as-extracted oil, gas, and other mineral are filed with the Register of Deeds in the county where the land is located. All other financing statements will be filed at the office of the Secretary of State.
To be perfected you should file all financing statements, except for fixture filings pertaining to real estate, with the Secretary of State’s office and not with the Register of Deeds. If you send the UCC to a Register of Deeds Office with the correct filing fee, it will be filed with no questions asked. The new law makes it the responsibility of the secured party to be perfected or secured. The Register of Deeds Office can only reject for a few reasons, and wrong place of filing is not one of them. If consumer goods are sent to counties for filing instead of the Secretary of State’s office, the filing will not be rejected.
Please seek legal advice or try to obtain a copy of the Revised Article 9, which may be found on the Secretary of State’s web site. At the bottom of this notice we have placed a link that will take you directly to the new statute and the national forms. There are many new definitions, forms, and procedures. You MUST use the new forms beginning July 1, 2001, whether you are filing locally or with the Secretary of State. If you are filing a mortgage as a fixture filing, your first page must be the new form and then you may attach the entire mortgage or the pages you deem necessary. If order to file a fixture filing, you still need the record owner’s name and complete legal description.
KANSAS REGISTER OF DEEDS ASSOCIATION GUIDELINES
1. We will only accept the standardized UCC filing forms. (National UCC filing form) All others will be rejected.
2. Documents presented for filing must be presented in the proper medium.
3. Filing fees must accompany document. Payment must be made by check or cash. Se fee schedule below.
4. Document will be rejected if it cannot be properly indexed.
a. We must have one complete debtor’s name and address and one complete secured party’s name and address. If multiple names and addresses are given, the UCC filing will be indexed only to the parties with complete or legible information.
b. Failure to provide all information necessary to file the document. In the case of an assignment, failure to provide a name or legible information.
5. No searches will be done by telephone. We will only accept written requests using the new national form.
6. Mechanics Liens and Tax Liens will still be filed at the county level using the old fee schedule.
Visit the Kansas Secretary of State web site for their fees and guidelines. When filing at the county level you will need to submit the original and at least one copy if you wish to receive an acknowledgement copy with your file number.
Stevens County will also follow this procedure.
The following list includes some names, phone numbers, and links you may need.
Kansas Secretary of State, UCC Division
Text of Law (Senate Bill 366)
Acceptable UCC forms you can download using Adobe Acrobat:
National UCC-1 Financing Statement Form
National UCC-1 Amendment From
National Information Request Form
National Forms You Can Fill In Online and the Print Out
Kathy Sachs, Kansas Secretary of State, UCC Division
Ann Lolly, Kansas Bankers Association, Director of Legal Department
Stevens County Register of Deeds cannot file copies of instruments unless they are Certified by an official where the instrument was originally filed for record.
Any document which was filed on or after January 1, 1989, which was a size print or smaller than 8-point type but which otherwise was properly filed shall be deemed to be validly filed.