COMMISSIONERS’ PROCEEDINGS
DECEMBER 26, 2023
Agenda:
8:30 – Bills
8:45 – Cammie Heaton – Workforce Grant
9:00 – Open Bids – Ambulance & Fire Truck
9:30 – Tony Martin – Public Works
The Board of Stevens County Commissioners, excluding Pat Hall, met in a regular session. Paul Kitzke, County Attorney and Amy Tharp, County Clerk were also present. Joe called the meeting to order. Tron moved to approve the minutes from the previous commissioner meeting. Joe seconded. Motion carried. Tron moved to approve the county vouchers. Joe seconded. Motion carried. The County Clerk was instructed to draw warrants on the Treasurer chargeable to the various funds of the county for the following amounts:
| General | $ 57,153.45 |
| Judicial District | $ 956.32 |
| Road & Bridge | $ 37,234.27 |
| Airport | $ 2,041.68 |
| County Building | $ 72,703.56 |
| Noxious Weed | $ 14,280.92 |
| EMS | $ 10,703.85 |
| Fire | $ 5,409.30 |
| Community Health | $ 9,274.69 |
| Comm Health Grants | $ – |
| Road Machinery Fund | $ 377,748.00 |
| 911 Wireless | $ 116.37 |
| Sheriff | $ 44,077.79 |
| Clerk Tech Fund | $ 119.21 |
| Reg of Deeds Tech Fund | $ 565.80 |
| TOTAL: | $ 632,385.21 |
Amy asked the commissioners about the radio tower bill and Trane bill to see if those need to come out of the building fund or the respective department fund. The commissioners agreed to have the bills come out of the building fund. Amy presented an estimate received by V&B Construction for concrete work along the west side of the courthouse, the concrete decision has been tabled. Amy asked the commissioners who all is to receive the COLA. The commissioners agreed everyone, including part-time, new hires and commissioners should receive the COLA.
Cammie Heaton came in and informed the commissioners she will be in and out of the office for the next couple of weeks and will work from home as needed.
Amy told the commissioners she emailed Gilmore & Bell, P.C. about Sunrise Hospitality if the deed can be changed out of the city’s name. Sarah Steele replied that the city needs to retain the title until the property tax exemption ends which will be December 31, 2025.
Amy asked Paul if he had received her email about the firetruck that went out for bid and if he had a chance to write up an agreement. Paul said he has not but will get that to her as soon as possible.
The commissioners discussed the wellness center’s roof and stated it was leaking worse than it did before it was fixed. Paul told the commissioners that Pat wants it fixed or the county will sue. Paul suggested that any further work done for the county needs to have a bond. Joe agreed that the county needs to file a lawsuit if the roof is not repaired.
Rodney Kelling checked in.
Amy presented the commissioners with a packet Dave Piper dropped off regarding a new phone system for the hospital. The commissioners tabled the discussion until January 8th when all three (3) commissioners will be in office since it is a substantial amount of money.
The commissioners discussed creating an MOU between the county and the museum board to sign to show who is responsible for certain aspects of the county property and buildings and the proper procedures that need to be followed.
Ross Sullivan came in and told the commissioners he turned in an estimate for concrete work at the courthouse and only heard back from V&B Construction. The commissioners told Ross to try to get more estimates if possible. Paul told Ross to make sure everything about the wellness center’s roof is documented in case the county decides to sue the vendor that put the new roof on. Ross told the commissioners the AA building is not a metal frame building so the bids for the doors will need to be redone. Ross stated he contacted those who dropped off bids and told them it will be put on hold until January 8th, 2024, due to the building being regular wood frame instead of metal. Joe suggested possibly selling the AA building and having the members meet at another place.
Tron made a motion to reject all bids for the AA building’s doors. Joe seconded. Motion carried.
There will be a new ad in the newspaper for bidding on the AA building doors to be opened on January 8th, 2024, at 10:00 AM.
Abatement Orders for taxes 2023, numbered 22 through 27 were reviewed and approved by commissioners and given to the County Treasurer; total valuation removed 87,751 with a relief assessment of $16,622.95.
By motion, the Board adjourned.
Attest: Amy Jo Tharp, County Clerk
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Tron Stegman, V. Chairman